1. Statewide Standard Course Codes
School Year

2. Agenda Your Host Statewide Standard Course Code System Overview
Morgan Holmgren – –
Statewide Standard Course Code System Overview
What is the purpose of the SSCC?
SCED codes and versions
How does SCED relate to SSCC?
File Requirements
Demonstration of Documentation Website
Demonstration of SSCC Website 2

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4. Importance of Data Privacy
11/30/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Statewide Common Course Codes
The Statewide Standard Course Code (SSCC) system exists to map local course codes to a course code system that all districts use to provide comparability across the state.
The SSCC system is primarily used as a part of the Teacher Student Data Link (TSDL) collection

7. The Goals of SSCC
Districts map local course codes to a statewide standard course code
Provides common course codes across the state
Makes communication easier when talking about courses
Transcripts

8. What are Statewide Common Course Codes ?
Based on the Secondary School Course Classification System:
School for Exchange of Data (SCED)
National Center for Education Statistics (NCES)
U.S. Department of Education
Five digit common codes for all courses PK-12
First two digits subject area
Last three digits content

9. What are Statewide Common Course Codes ?
Majority of subject areas are covered
School Codes for the Exchange of Data (SCED)
Currently four versions of SCEDs exist

10. What are Statewide Common Course Codes ?
SCED version 1.0
This is what most schools use
Secondary codes and prior to secondary codes
CDE will no longer support in
SCED version 2.0
Combined prior to secondary codes with secondary codes. Codes above 50000
Crosswalk provided to map codes
Districts need to change to the new SCED value

11. What are Statewide Common Course Codes ?
SCED version 3.0
Improve Family and Consumer Science Courses
Minor changes made
Will be used in the school year
This is the one you want to use
SCED version 4.0
Most recent version
Not currently supported by CDE
DO NOT USE
More Information

12. Statewide Common Course Codes
Sample course codes and definitions
Courses based on content covered
Example of Language Arts choices
Course Title
SCED Course Code
English/Language Arts I (9th grade)
01001
English/Language Arts II (10th grade)
01002
English/Language Arts III (11th grade)
01003
English/Language Arts IV (12th grade)
01004
AP English Language and Composition
01005
AP English Literature and Composition
01006
IB Language A: Literature—English
01007
English as a Second Language
01008
Language Arts Laboratory
01009

13. Statewide Common Course Codes
Example of PK/Elementary course codes
Example of Reading choices
Course Title
SCED Course Code
Reading (early childhood education)
01038
Reading (pre-kindergarten)
01039
Reading (kindergarten)
01040
Reading (grade 1)
01041
Reading (grade 2)
01042
Reading (grade 3)
01043
Reading (grade 4)
01044
Reading (grade 5)
01045
Reading (grade 6)
01046
Reading (grade 7)
01047
Reading (grade 8)
01048
Reading—General
01049

14. Statewide Standard Course Code System
SCED Codes are only one part of the SSCC
Field
Description
Local Course Code
Course code used by district, may not be duplicated
Course Title
District defined course title
Course Description
District defined course description (may be null)
Course Level
Remidial (B), College (C), Enriched or Advanced (E), General (G) default option, Honors (H)
Grade Span / Credits
High and Low grade offered (ex KG05 for K – 5)
Credits for high school classes defined by Carnegie Units
Sequence
What step in a sequence is this course?
Sequence Total
How many total steps in the sequence are there?
SSCC Code
SCED code(s) chosen for course. Up to 5 are allowed separated by commas
Sort Option 1
Optional field for district use
Sort Option 2

15. SSCC System File Layout and Definitions
Local Course Code, Course Title, Course Description
All of these fields are defined by the district and can be used however the district sees fit
Local Course Codes may not be duplicated though
Course Level
Indicates if a course is advanced or remedial. If you are unsure General (G) is the default option.
Cannot be left blank
Grade Span / Credits
If a course is offered for high school credit enter the credits it grants using Carnegie Units
Carnegie Unit = 1 hour per day for a year of school
Values must be 4 characters, so 1.00 or 0.50
If not for credit please enter grade span instead
EX: KG05 for Kinder to 5th grade
For a single grade: 0505

16. SSCC System File Layout and Definitions
Sequence
The number in a sequence for a given local course code
Sequence Total
The total number of steps in a sequence
For example if a course is step 1 in a two sequence course then:
Sequence = 1
Sequence Total = 2
SSCC Code
The SCED code(s) for a given course
You may use the same SCED for multiple courses
You may use up to 5 SCED codes for a single course (separate with a comma)

17. Why do we need course codes?
Courses are the link between teacher and student
Required for teacher student data link
Teacher student data link interchange is open
Teacher student data link snapshot opens in Early February
All districts are required to map courses
We would like districts to have courses mapped by the time they are working on TSDL
There will be errors when districts upload TSDL files if no course codes exist

18. Clarification
Districts are not required to change their local course codes.
Districts should map to the best choice for the statewide standard course codes

19. Clarification All courses should be mapped
Courses associated with assessments are required for the TSDL collection
Math, Language Arts, Science, Social Studies
All other courses are required for the Course Code proficiency report

20. Documentation Documentation can be found at:
SCED Code documentation under additional resources
Template and training materials available on this site 20

21. Documentation Demo of the course code documentation website

22. How do I map courses codes for 2016-2017 school year?
Districts can copy work forward from school year to the school year in the course code system
If your district is using retired SCED codes rollover will generate errors that need to be addressed
Upload a file from information system extract
Must be saved as Tab Delimited

23. Replicate course code demo
Replicate course codes – (QA link for demo)
Export course mappings and re-upload
Export course mappings
Change in Excel
Export to tab delimited
Upload into the system
QA system for demonstration

24. How to convert from version 1.0 to 3.0
SCED version 1.0
Secondary codes
Prior to secondary codes
Migrate to version 2.0
Prior to secondary codes to new codes
Use the crosswalk tab
Export modify SCED code and reload
Migrate from version 2.0 to 3.0
Load file and check for errors in
Check spreadsheet for the change in codes

25. Questions?????? Questions Morgan Holmgren (303) 866-6961
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