1. FEI- New IT Landscape Project FEI 21
Apeldoorn,

2. Web-Portal as a single-point of information and collaboration
FEI Vision: A traditional sport that has been e-enabled Mission and goals at a glance
The FEI is in the process of implementing the new business strategy that was recently developed on the basis of Princess Haya Bint Al Hussein's original FEI mission statement
A core component of the business strategy is to “e-enable” FEI in order to improve FEI processes and foster the relationship between FEI HQ, the NFs, and the other external partners/volunteers
Key objectives of e-enabling FEI are
Introducing the most advanced e-enabled communication tool and information portal for equestrian sport
Setting up a global communication scheme and information tool that would network the organisation
Becoming a leader in area of administration compared to other IGBs(1)
Making the FEI much more efficient and transparent
Why does the FEI has a new IT Manager
- Implementing the new IT Landscape
It is common understanding that implementing the FEI vision requires a state-of-the art
Web-Portal as a single-point of information and collaboration

3. A multi-purpose web portal as an ideal framework for providing current and future applications to the FEI
The processes at the FEI will be complety modified

4. Implementation started in the beginning of September
Mar–Apr 2007
May–Aug 2007
Sep 2007–Nov 2008
Definition of IT strategy
Implementation setup
Implementation
Analysis of FEI processes
Definition of business requirements
Design of application land-scape and IT infrastructure
Supplier selection and contracting
Specification and planning
Organisation
Design, development and deployment of applications for
key processes support
web portal
supporting processes
Where are we now, what has been done, the actors
IT strategy defined ()
Setup initiated ()
Implementation to be prepared and scheduled
Current project focus

5. Focus on Web-Application and Basic Application for the first release until releaseplan is approved Overview application purpose derived from FEI IT strategy
Core Application
Timesheet Application
Web-Portal
Collaboration Application
Basic Applications
Web Applications
Administrative Applications
Contract Management
Web-Template
Edu. & Training Management
(Web) Shop Application
Accounting Application
Reporting application/MIS
Today
Mar./Apr. 2008
Jun./Jul. 2008
Nov. 2008
End of 2007
Releaseplan
Release 1.a
Content defined
Release 1.b
Content defined
Time line
Release 2
Content to be defined
Release 3
Content to be defined
Current focus
It is a short time line, but we still have opportunities to add / define the content of Release 2 and Release 3.

6. Release plan defined provides data entry functionality
End of 2007
Mar.-Apr. 2008
Jun.-Jul. 2008
Nov. 2008

7. Future FEI application landscape to take NFs and external partners requirements into account
Process
Process should be harmonised with NFs involved and members of the WBFSH
Data entry
Data entry functionality for event management as most urgent requirement of NFs to be released as soon as possible
User interface
New FEI core application has to be provide web forms as well as the possibility to download all data selected
Data entry
Web services for supporting automatic data exchange between NFs and FEI have to be provided
When data entry system is in place, information on horses will be available directly from FEI
Application landscape and releaseplan not only to be defined on FEI need and technical feasibility but also based on NF and WBFSH requirements

8. The accuracy and completeness of data cannot be guaranteed
Current situation
Problems faced by FEI
The info transmitted by NFs cannot be checked
This info can be
True and complete = no problem
True but incomplete (breeding info missing)
False
The search is difficult often due to change of name and country. (we do not know how to look for the studbook or in the stubook - You do not have the FEI pass number in your database and cannot do the research)
Our difficulties are increased by the fact that there are horses which have no breed nor studbook, which means that we cannot make this info compulsory.
When the information is false it is even more difficult to trace as there are no critera to base on.
We are facing a transitory phase. New passports on which the UELN figure are not yet coming in the FEI.
Not many horses currently in the database are entered with the UELN of parents
The accuracy and completeness of data cannot be guaranteed

9. We both need these info to be accurate.
A win win situation
We need you, you need us:
We need you to get proper breeding information on horses
You need our info on results
Perfect timing
We both need these info to be accurate.

10. Exchanging data is the future
To reach this goal we need to exchange info:
A common id for the horses
A common language
Databases to be on the web
UELN is the solution

11. From a pure technical point of view
In order to not repeat current IT mistakes the ID must not be linked to any specific characteristics
It must be unique
It must only be reference to a database
These data must be available everywhere at anytime
UELN must be unique & without any reference

12. Thank you for your attention