1. Project Certification Close Out Phase November 16, 2015
GENERAL SERVICES DEPARTMENT Transportation Services Division GLOBAL POSITIONING SYSTEM (GPS)
Project Certification Close Out Phase November 16, 2015

2. GPS Project Summary
Transportation Services Division (TSD) through the Transportation Services Act Chapter 15 Article 8 NMSA 1978 along with NMAC Administrative Use of State Vehicles is responsible for;
Ensuring that vehicles operating in the state fleet are operating at efficient levels and
Drivers are adhering to safe operational practices
By incorporating GPS technology with existing fleet management and fuel data, TSD will be able to transform the way they manage the State fleet which should result in increased efficiencies driven by ;
Fuel reductions; idle time reductions; reduction in total miles driven and even in an associated reduction in staff overtime
This technology also has the ability to conduct engine diagnostics that can alert TSD mechanical staff of potential issues before major damage can occur

3. TSD MISSION & Performance Measures
Mission: “To help our customers get to their destination on time and cost effectively with safe, dependable transportation." This is right in line of what we hope to accomplish with the installation of the GPS system.
Performance Measure :
Percent of passenger vehicle leased revenue to expenses.
percent increase in short term vehicle use. As vehicles are more closely monitored more short term leasing operations can be established by moving long term leased vehicles into these operations.

5. Fleet GPS Project-Funding

6. Fleet GPS Budget TOTAL Appropriation Balance (Amt less Commitments)
Vendor
Project Commitments
Amount Paid
Balance
Appropriation Amount
$376,000.00
Consulting
$58,922.00
$0.00
IV&V
$18,168.75
$11,756.26
$6,412.49
GPS Units
$99,400.00
$71,400.00
$28,000.00
Monitoring
$68,700.00
TOTAL
$245,250.75
$151,
$93,334.29
Appropriation Balance (Amt less Commitments)
$130,

7. Fleet GPS Project Accomplishments
Requirements Traceability Matrix complete
Networkfleet Telematics software fully integrated to FleetFocus middleware MAXQueue
Odometer Reading
Engine Diagnotics/Alerts
Last known vehicle position (longitude/latitude)
500 plus GPS units installed
End-to-End Testing completed
Data from GPS units installed in vehicle being captured
Reports have been built
Administrators (Functional/Technical) trained
Fleet Coordinators and Users trained
Transition to Operations WebEx conducted with Maintenance/Admin staff
Cutover/go live complete
Post-Implementation Support complete

8. Fleet GPS Reports Idle Time Speeding Fuel Consumption Utilization
Emissions
GEO Fencing
Engine Diagnostics

9. SPEEDING ALERTS

10. SPEEDING ALERTS 10MPH OVER POSTED

11. Baseline Fuel Consumption
Week
Miles Driven
Gallons
MPG
Vehicle Driven
3-Aug
34,533
1772 96
10-Aug
32,676
109
17-Aug
36,434
137
24-Aug
38,130
142
31-Aug
39,397
2,024.43
158
7-Sep
44,775
156
14-Sep
39,073
188
21-Sep
51,323
233
28-Sep
55,037
237
5-Oct
58,498
271
12-Oct
76,033
4149
304
19-Oct
105,192
6640
415
26-Oct
135,157
8452
433
2-Nov
126,395
8221
424
9-Nov
Average MPG
872,653

12. IDLE EVENTS Week Idle Time 10+ minutes Vehicle Driven Avg Per Vehicle
3-Aug
290 96
10-Aug
370
109
17-Aug
412
137
24-Aug
404
142
31-Aug
386
158
7-Sep
338
156
14-Sep
407
188
21-Sep
554
233
28-Sep
658
237
5-Oct
598
271
12-Oct
733
304
19-Oct
1019
415
26-Oct
1329
433
2-Nov
1447
424
9-Nov
IDLE EVENTS

13. AVG HRS IDLE PER VEHICLE
Week
Idle Hours
Vehicle Driven
Avg Per Vehicle
3-Aug
151 96
10-Aug
185
109
17-Aug
208
137
24-Aug
204
142
31-Aug
188
158
7-Sep
166
156
14-Sep
213
21-Sep
285
233
28-Sep
348
237
5-Oct
303
271
12-Oct
405
304
19-Oct
555
415
26-Oct
726
433
2-Nov
764
424
9-Nov
AVG HRS IDLE PER VEHICLE

14. AVG MILES DRIVEN Week Total Miles Driven Total Trips Taken
Avg Miles Per Week
Avg Miles Per Trip
Vehicle Driven
3-Aug
36075
2045 96
10-Aug
44112
3041
109
17-Aug
51874
3830
137
24-Aug
53623
4001
142
31-Aug
59701
4212
158
7-Sep
52132
3732
156
14-Sep
66275
4506
188
21-Sep
77903
5602
233
28-Sep
90257
6066
237
5-Oct
93918
6194
271
12-Oct
96223
6279
304
19-Oct
131367
8736
415
26-Oct
163757
10000
433
2-Nov
151870
9814
424
9-Nov
AVG MILES DRIVEN

16. EMISSIONS Week Gallons of Fuel Used CO2 Emission (Lbs)
Vehicle Driven
Avg Gallons Used Per Vehicle
3-Aug
1430
34917
2161 96
10-Aug
1642
43845
2633
109
17-Aug
1894
51524
3111
137
24-Aug
1980
54217
3212
142
31-Aug
2295
57060
3602
158
7-Sep
1818
48645
3107
156
14-Sep
2424
62169
3961
188
21-Sep
3122
75590
4613
233
28-Sep
3793
5320.6
237
5-Oct
4051
5650.7
271
12-Oct
4149
5716
304
19-Oct
6640
7858
415 16
26-Oct
8452
191589
9768
433
2-Nov
8220
184073
9057
424
9-Nov
EMISSIONS

17. GPS Project Pilot Agencies
Department of Information Technology
Gaming Control Board
Department of Transportation
Taxation & Revenue Department
Children Youth & Family Department
General Services Department
Short Term Fleet
Facilities Management Div.
Administrative Services Div.
Regulation & Licensing
State Treasurer’s Department

18. Requirements Traceability Matrix#
Requirement
Pilot Agency Use
Application Identification – Where is this located within the application
User Acceptance Testing – is this included, how?
Training – is this covered?
Initial Results/Sampling – What is being learned
BR-1
Ability to track mileage of vehicles
All Participating Agencies
This ability is located throughout the system. "Track Vehicle" tab will provide user with ability to see route and mileages displaying odometer reading, speed, stops, and distances. Current application allows the user to go back 7 days. Reports can be generated for 30 day time periods and contacting the provider will result in being able to acquire a years’ worth of data.
This was included in the testing and the user was able to view life vehicle activity on the system and was able to generate reports to actually view vehicle utilization.
Yes this is included. User is shown how to track vehicle up to the last seven days refining the search up to the last 2 minutes. This was specifically addressed in the user training syllabus under Location Details; Track Vehicle/Asset; Dashboard; and in Running Reports.
The system produces a great deal of detail on any particular vehicle. It collects data at two minute intervals; however the user has the ability to establish different criteria to acquire only the data that is needed. The biggest lesson being learned is that there are multiple ways to acquire the necessary data and it becomes apparent that each user will find a way to acquire the necessary information based upon their comfort levels and user requirements

19. GPS Next Steps
Continue to track data metrics against baseline to determine ROI and efficiencies gained
Training and oversight by TSD and Agencies in effort to change driver behaviors.
Review login report on a scheduled basis to track what Agency is using data being given to them.
Remove old RLD units from sampling
Add additional attributes for reporting by those attributes and have ability to sort groups by vehicle type or agency.
 Conduct a follow-up training for Pilot Agencies
Implement Another 500 Units

20. GPS Project Certification Approval
GSD Respectfully Requests Approval to Close Out the Fleet GPS Project

21. GENERAL SERVICES DEPARTMENT
Questions?
GENERAL SERVICES DEPARTMENT