1. The Basics & The Real World!
RACE ADMINISTRATION
The Basics & The Real World!
rev 22 Oct

2. OFFICIALS’ RESPONSIBILITY
It is the responsibility of every official, coach and competitor to know, understand and abide by the rules for the sport. Due to requirements for preparation of accurate event documentation (they are legal documents), it is strongly recommended that the Race Administrator not also assume the duties and event-related responsibilities of the Chief of Timing & Calculations.

3. A “discipline” is a sport: Alpine, Snowboard, Freestyle, Nordic
An “event” is part of a respective discipline: e.g. Slalom, Giant Slalom,
Downhill, Super G, Kombi, Parallel
The Organizing Committee (OC) consists of individuals who are tasked
with scheduling and hosting an event. It’s members are:
Chairman
Chief of Race
Secretary (not the Race Secretary)
Others as required by level of event: e.g. Chief of Housing, Chief of
Transportation, Chief of Volunteers, Chief of Media, etc.
The following are, upon appointment, also members of the OC
Technical Delegate
Referee
Assistant Referee (speed events)
Forerunners
Jury Advisors (Start/Finish Referee) are not members of the OC
“Connection Coaches” are “Eyes of the Jury” and are not members
of the OC

4. WHAT IS A RACE SECRETARY aka A RACE ADMINISTRATOR?
The Race Secretary aka The Race Administrator ( ):
is responsible for all secretarial work for the technical aspects of the competition and amongst other duties for the preparation of the Draw
ensures that the official results contain the information required by art
is responsible for the minutes of the technical officials, the Jury and team captains' meetings
ensures that all forms for start, finish, timing, calculations, and gate judging are well prepared, and handed over to the officials concerned in good order at the proper time
facilitates the calculation of results by appropriate preparation and ensures that they are duplicated and published as quickly as possible after the completion of the competition
has more contact with competitors, coaches, officials, parents, etc., than any other official
The Race Administrator can be the TD’s best friend or worst nightmare!

5. MEMBERSHIP & CERTIFICATION REQUIREMENTS

6. U.S. Ski & Snowboard NON-FIS EVENTS
Jury members, Jury Advisors (Start & Finish Referees), Chief of Course, Course Setters, Race Administrator and Chief of TC are required to be current, appropriately certified Coach or Official U.S. Ski & Snowboard members. They must have also attended a Continuing Education Clinic (Update) within the last two seasons.
Competitors are required to have an appropriate and current competitor’s U.S. Ski & Snowboard membership
Forerunners must have appropriate and current U.S. Ski & Snowboard membership: e.g.: Competitor, Masters, Youth, non-scored Student, General or Short Term
In order to set courses or serve on a Jury at non-FIS events, many foreign coaches are applying for U.S. Ski & Snowboard memberships and are certifying as U.S. Ski & Snowboard Referees. The database default is “USA”, so it will be necessary to edit the coaches’ nation in the event database. NOTE: Unless U.S. Ski & Snowboard has granted certification reciprocity, these coaches must earn Referee certification and must, when applicable, attend a biennial Continuing Education Clinic (Update).
Qualified members of foreign federations recognized by FIS must hold a current/appropriate U.S. Ski & Snowboard membership in order to take part in any capacity at a U.S. Ski & Snowboard-sanctioned non-FIS event

7. U.S. Ski & Snowboard- FIS EVENTS
Jury members, Jury Advisors (Start & Finish Referees), Chief of Course, Course Setters, Race Administrator and Chief of TC are required to be current, appropriately certified Coach or Official U.S. Ski & Snowboard members who have attended a Continuing Education Clinic (Update) within the last two seasons or must be qualified members of foreign federations recognized by FIS
If a foreign FIS Federation lists a foreign coach on their entry form, the Federation is certifying that the coach has the knowledge and ability to fulfill the duties of a Team Captain: e.g. serve as a Jury member or set a course; this satisfies the “qualified member of foreign federation” requirement for FIS events
Competitors are required to be FIS inscribed and must be “Active”. Allowing a competitor without a FIS inscription to compete will invalidate the liability insurance
Competitors without FIS inscription numbers must not be entered. Verify lack of inscription and/or “Active” status in the “Biographies” section of the FIS website
Age-eligible, current U.S. Ski & Snowboard members who are not FIS inscribed and who are serving as forerunners must sign the “FIS Athlete’s Declaration”

8. U.S. Ski & Snowboard ONLINE MEMBERSHIP APPLICATIONS
U.S. Ski & Snowboard membership registrations are completed online through a link on the U.S. Ski & Snowboard website.
User Account must be established; multiple memberships can be associated with/managed by one User Account
Registration must be submitted only by those 18 & older. Parent or legal guardian must submit registration for those under 18
Registration items that must be addressed are:
Primary medical/accident insurance information must be submitted
Non-certified Coaches must review and complete “Fast Start Coaching Course”
SafeSport training must be completed
U.S. Ski & Snowboard’s “Assumption of Risk and Release of Liability” must be reviewed and accepted
U.S. Ski & Snowboard’s “Concussion Policy” must be reviewed and accepted
U.S. Ski & Snowboard’s “Child Protection Safe Sport Guidelines” must be reviewed and accepted
Upon acceptance of the registration by U.S. Ski & Snowboard, individuals whose membership registration requires background screening, SafeSport training or Fast Start Coaching Course will be directed to a link that will initiate the required. They will be listed as “PENDING” in membership category on the U.S. Ski & Snowboard website
If all requirements are met, membership will be finalized immediately and the U.S. Ski & Snowboard website will be updated.
Rush fees and/or late fees will be automatically applied to the credit card transaction

9. SAFESPORT TRAINING
U.S. Federal Law requires adults who have frequent contact with, or who are in positions of authority over athletes, must receive consistent education on prevention and reporting of all allegations of sexual misconduct, bullying, hazing and abuse of all forms. This impacts all U.S. Ski & Snowboard member clubs, coaches, officials and Club Volunteer members.
The initial training is required every two years with a refresher course in between. If you have completed SafeSport training within the past season (17-18) with another organization, you may submit your certificates to Member Services by to
U.S. Ski & Snowboard membership is required prior to initiating SafeSport training. After membership application/renewal is completed, you will receive notification containing instructions and a time limit for completion of training. Failure to complete training prior to deadline will result in membership being inactivated.
Basic instructions for SafeSport training are:
Follow link above your “MY ACCOUNT” page or go to safesport.org and create an account
Affiliate account with U.S. Ski & Snowboard and enter your 7-digit membership number
Choose the learning dashboard under your name (on left) and begin the course
Complete each module of the course; all three modules must be completed to earn certificates
Due to length of course, you may choose to complete one module at a time. You may log in and out at your convenience.

10. “PENDING” MEMBERSHIPS
If a U.S. Ski & Snowboard Coach or Official member’s membership status on the U.S. Ski & Snowboard website is “PENDING”, this is an indication that the member has not completed membership requirements, e.g. required background screening, SafeSport training and/or Fast Start Coaching Course, and they must not be appointed to serve as:
- Jury members
- Jury Advisors
- Chief of Course
- Course Setter(s)
NOTE: Coaches without current coach/official membership must not be granted venue access.

11. NOTE : AO CERTIFICATION REQUIREMENTS
U.S. Ski & Snowboard Schedule Agreement requires that Jury members, Course Setters, Chief of Timing & Calculations and other “senior” officials be appropriately certified U.S. Ski & Snowboard members. “Senior” officials is interpreted to be any official who signs documents or whose name appears on documents; e.g. Transmittal. Alpine Officials’ Certification is a benefit associated with membership. This Certification is not automatically achieved upon registration as a U.S. Ski & Snowboard Official or Coach/Official; it must be earned by attending a U.S. Ski & Snowboard-approved Alpine Officials’ Clinic and passing an applicable exam, if required. Attendance at an AO Clinic and passing an exam still requires registration as a U.S. Ski & Snowboard Official or Coach/Official in order for earned certification to be valid.

12. CERTIFICATION REQUIREMENTS – ALL U.S. Ski & Snowboard EVENTS
Technical Delegate must be appropriately certified for all U.S. Ski & Snowboard- sanctioned events – scored or non-scored (Force majeure exists but should not be used as a replacement for appointment of a certified Technical Delegate.)
Referee, Assistant Referee and Course Setter(s) must be certified Referees (RF) for all U.S. Ski & Snowboard-sanctioned events – scored or non-scored
Jury Advisors (Start/Finish Referees) must be a certified Jury Advisor (JA), Referee (RF) or Chief of Race (CR), for all U.S. Ski & Snowboard-sanctioned events – scored or non-scored
Chief of Race (CR) must be certified as a Chief of Race (CR), Referee (RF), or Technical Delegate (TD)
Chief of Course (CC) must be certified as a Chief of Course (CC), Chief of Race (CR), Referee (RF) or Technical Delegate (TD
Other “senior officials” must be appropriately certified; e.g. Chief of Timing & Calculations, Race Administrator
Officials must also attend a biennial Alpine Officials’ Continuing Education Clinic in order to serve in their respective positions
For U.S. Ski & Snowboard-sanctioned FIS events, when a foreign FIS Federation lists a foreign coach on their entry form, that Federation is certifying that the coach has the knowledge and ability to fulfill the duties of a Team Captain: e.g. serve as a Jury member or set a course

13. Events require adherence to published rules and procedures
Events require adherence to published rules and procedures. There is no way we know all of them – what we must know is where to find required information! Following is a list of most commonly used resources:
U.S. Ski & Snowboard Alpine Competition Guide – contains “Alpine Competition Rules” for non-FIS events, a/k/a “ACR”
Precisions to the ACR – issued to address rule additions/edits
International Competition Rules of the FIS – contains competition rules for FIS events, a/k/a “ICR”
Precisions to the ICR – issued to address rule additions/edits
Rules of the FIS Points
Other rule books pertaining to specific levels of competition or areas of interest: e.g. Continental Cup, World Cup, Medical Guide, Timing Booklet, Equipment Specifications, etc.
U.S. Ski & Snowboard Alpine Officials’ Manual – addresses all areas related to a competition, a/k/a “The AOM”
Master Packet of Forms – contains forms needed for non-FIS and FIS events, a/k/a “MPF”

14. The “ACR” & the “ICR”
U.S. Ski & Snowboard’s competition regulations for domestic alpine ski racing are adopted from the FIS ICR, but are specific to non-FIS competitions
The Alpine Competition Regulations (ACR) are updated annually, published in the current Alpine Competition Guide and are available at:
usskiandsnowboard.org
FIS Competition Rules (ICR) are updated annually and are available on the U.S. Ski & Snowboard and FIS websites

15. APPLICATION OF RULES
For all events scheduled by U.S. Ski & Snowboard as non-FIS events, the ACR should be considered and applied
For all events scheduled by U.S. Ski & Snowboard as FIS events, applicable rules of the ICR should be considered and applied
In cases that are not addressed by the ACR for non-FIS events or by the ICR for FIS events, or in cases where the rules must be interpreted, the authority for making such decisions will rest with the Competition Jury – all decisions must be documented!

16. POINTS: What are they? What events use them?
SEED POINTS: A numerical indicator of a competitor’s individual ranking with all other competitors is the lowest (best)
U.S. Ski & Snowboard National Points for scored, non- FIS events
is assigned to competitors who have not earned seed points
FIS Points for internationally-scored events FIS events
FIS points are calculated 0.00 to
RACE POINTS: A numerical indicator showing the relationship between a competitor and the winner of that specific race. The winner’s Race Points are always 0.00.
PENALTY POINTS: A numerical indicator that equalizes the same type of events.

17. POINTS CONFIRMATIONS: NATIONAL or FIS
Earned seed points can only be published/corrected by the respective governing bodies.
National Points (non-FIS) by U.S. Ski & Snowboard
FIS Points by the FIS Office
Verification of a competitors’ data must be done on the applicable websites
If the U.S. Ski & Snowboard version of the National Points List is questioned, a “Points Confirmation Letter” must be obtained from Competition Services and presented by the respective Team Captain
If the FIS website version of the FIS Points List shows a competitor’s points followed by a “C”, this indicates that the respective points have been confirmed by FIS, and when applicable, replace the points noted in the downloaded version. Only FIS can confirm/edit FIS Points!

18. EVENT TIMETABLE

19. DUTIES BEFORE THE EVENT
Establish a system for managing entries
Establish a system for controlling documents
Understand the event’s requirements: Gender, age, points, quotas
Understand all membership requirements: Competitors, coaches, forerunners, officials
Understand “exceptions” similar to those in place for CAN/AM events
If applicable, understand seeding for competitors who do not appear on a current points list
Understand “Short Term Membership” and “General Membership”
Understand requirements for a “Ski Up” or “Ski Down”
Understand requirements for a “Travel Letter” (FIS events)
Understand requirements for injury reporting
Understand requirements for forerunners (non-FIS & FIS)
Access applicable websites for required document information

20. RA’S TIMETABLE File a “Schedule Agreement”
Gather basic tools: Awards, updated software, rule books, official forms, etc.
Verify availability of required lists: non-FIS & FIS
Publish an “Event Announcement” (Fact Sheet)
Establish communication with other officials: e.g. Chief of Race, TD, TC
Verify membership/certification/update status, as required. Establish procedure for handling competitors’ memberships; e.g. will on-site competitor memberships be accepted
Notify national/regional/divisional offices and invited officials of any event changes

21. EVENT ANNOUNCEMENT*
Note:
Date of form
*This is a suggested format

22. U.S. Ski & Snowboard’S ONLINE RACE REGISTRATION
An OC that chooses to use U.S. Ski & Snowboard’s online race registration system must indicate their preference when filing their event schedule agreement.
If U.S. Ski & Snowboard’s online race registration system is used, U.S. Ski & Snowboard provides a downloadable race file and deducts National Head Tax prior to forwarding entry fees to the ROC. Competitors’ data must be verified, e.g. name, points
Upon request Region/Division Head Tax will also be deducted and forwarded as required.
If not requested, payment of Region/Division head tax will be the responsibility of the OC.
ROC’S that choose to use a different registration system are responsible for preparation of all required Head Tax documents and payments.
Regardless of whether or not the online registration system is used, calculated head tax can be verified through a club’s log-in.

23. MEMBERSHIP CHANGES:
Non-scored Student membership is available for students aged prior to Dec. 31 of the competition season. It is primarily for interscholastic and intercollegiate racing but provides access to all levels of U.S. Ski & Snowboard scored and non-scored competitions at the local, divisional, regional and national level. It does not include access to the U.S. Ski & Snowboard National Points List. Non-scored Students may race in Alpine Masters races.
Due to background screening and the added requirement for SafeSport training requirements, Coaches and Officials must be 18 years of age prior to December 31 of the current competition season in order to apply for applicable U.S. Ski & Snowboard memberships. Background screening will now be conducted every two (2) seasons.
Youth Coaches aged may be granted venue access. They must have either a General or Competitor membership, must serve under the supervision of current member Coaches or Officials, the supervising member Coach or Official must request/sign for the venue access, the Youth Coach may not serve as a Jury member, Jury Advisor or Course Setter

24. SHORT TERM MEMBERSHIP
Short Term memberships are limited to two (2) separate purchases per season and are available for athletes competing in U.S. Ski & Snowboard non-FIS events
Receipt for membership must be printed and presented to event Organizer
For additional information, refer to Membership FAQ’s on the U.S. Ski & Snowboard website or contact Member Services via phone, or online chat
Short Term membership is not available for Officials or Coaches

25. COMPETITORS’/FORERUNNERS’ MEMBERSHIPS
All competitors and forerunners must have current and appropriate U.S. Ski & Snowboard memberships.
Competitor
Masters
Non-Scored Student
Short Term Athlete
An individual with a General Membership may forerun an event; they may not be allowed to enter as a competitor.

26. FORERUNNERS - FIS Events: Must have U. S
FORERUNNERS - FIS Events: Must have U.S. Ski & Snowboard Membership, should be FIS Age & if not FIS-inscribed, must sign the FIS Declaration

27. FOREIGN ATHLETES: NON-FIS EVENTS
Unless an exception has been approved by U.S. Ski & Snowboard, foreign athletes entered in U.S. Ski & Snowboard non-FIS events must be current U.S. Ski & Snowboard competitor members
Foreign athletes who are registered as U.S. Ski & Snowboard “X” (Competitor) members, who do not have existing U.S. Ski & Snowboard Points, are seeded with their FIS Points; their FIS Points are used in Penalty calculation, when applicable
Foreign athletes who are registered as U.S. Ski & Snowboard “X” (Competitor) members, who do have current U.S. Ski & Snowboard Points, are seeded with their U.S. Ski & Snowboard Points even if they have FIS Points that are lower; their U.S. Ski & Snowboard Points are used in Penalty calculation, when applicable

28. EXCEPTION: CAN-AM EVENTS
A limited number of U.S. Ski & Snowboard non-FIS events – designated as “CAN-AM’S”, allow a set number of Canadian competitors to compete without first obtaining a U.S. Ski & Snowboard competitor’s membership
The coaches accompanying the Canadian competitors may function in the capacity of their team’s coach without obtaining a U.S. Ski & Snowboard Coach/Official membership
The exception does not allow these coaches or any other non-U.S. Ski & Snowboard member to serve as Jury members or Course Setters at these non-FIS events

29. U.S. Ski & Snowboard’S CONCUSSION POLICY
When any U.S. Ski & Snowboard athlete is suspected of having sustained a concussion, the athlete
must be removed immediately from participation in U.S. Ski & Snowboard sporting events (e.g. sanctioned training, practice, camps, competitions or tryouts)
will be prohibited from further participation until evaluated and cleared in writing to resume participation in U.S. Ski & Snowboard sporting events by a qualified health care provider trained in the evaluation and management of concussive head injuries
U.S. Ski & Snowboard Competition Services must be informed of removal and will be placed on “Member Hold List”
medical clearance to resume participation must be provided to U.S. Ski & Snowboard Competition Services in order to be permitted to participate in U.S. Ski & Snowboard sporting events
If necessary, medical clearance can be presented to and accepted by on-site Jury.
For athletes under the age of 18, the request to return to training/competition must be signed by respective athlete’s parent/legal guardian.
States’ laws may include additional restrictions. Please review the law for your state and, if required, contact U.S. Ski & Snowboard for direction.

30. MEMBER HOLD LIST CLEARANCE PROTOCOL
If due to a suspected concussion, an athlete has been placed on the Member Hold List posted on the U.S. Ski & Snowboard website, the athlete must be cleared by a licensed health care provider prior to being allowed to return to training/competition.
The care provider must be trained in the evaluation and management of a concussion and must have successfully completed a continuing education course in the evaluation and management of a concussion within three years prior to evaluating the athlete.
The care provider must complete the U.S. Ski and Snowboard Concussion Medical Evaluation, found in the Master Packet of Forms (MPF) and submit it to
Signature from parents/guardians of athletes under 18 years of age is required.
Clearance can take up to 48 hours, so an on-site Jury can accept a properly executed Concussion Medical Evaluation and clear an athlete to return to training/competition.
Coaches need to work with an injured athlete’s parents/guardians to confirm clearance process has been completed; they must cooperate with the OC in verifying athletes on the Member Hold List do not appear on a Start List.
NOTE: An on-site Jury may remove a foreign athlete with a suspected concussion from competition; however, foreign athletes may not be placed on the Member Hold List.
(FIS Events)

31. U.S. Ski & Snowboard CONCUSSION MEDICAL EVALUATION & PARENTS’ LETTER

32. DETERMINING AN ATHLETE’S AGE CLASS
The current competition season is July 1, 2018 – June 30, 2019
An athlete’s competition age class will be determined by their actual age on December 31,
NOTE: The age class for an athlete with a “Ski Up” must be manually edited.
Some Divisions allow athletes to “Ski Down”; these classes must also be manually edited.

33. U.S. Ski & Snowboard EXCEPTIONAL ATHLETE SKI UP AGREEMENT
The “U.S. Ski & Snowboard Exceptional Athlete ‘Ski Up’ Assumption of Risk, Release and Indemnity Agreement" allows exceptional athletes to compete in an age group competition with a class of competitors which are older than the age group designated by U.S. Ski & Snowboard. The intention of the authorization is to accommodate the very top athletes nationally, but only in the events in which they are normally eligible and only in the specific competitions authorized by the U.S. Ski & Snowboard National Development Director (September 2001 ASC, as amended).
Ski-Up Agreements cannot be applied for on-site
Ski-Up Agreements are not accepted by all U.S. Ski & Snowboard Regions/Divisions
A copy of an approved Ski-Up Agreement must accompany the entry
A Ski-Up Agreement should not be applied for Forerunners
Contact appropriate Region/Division Office for a copy of the agreement and for more information regarding the application process.
If a Region/Division allows athletes to “ski down”; a similar process is in place.
FIS does not recognize ski-up requests!

34. FOREIGN COMPETITORS’ ENTRY PROCEDURE: U.S. Ski & Snowboard FIS EVENT
Only National Ski Associations are entitled to make entries for international competitions. If a National Ski Association issues an entry authorization (travel) letter, U.S. Ski & Snowboard allows non-U.S. Ski & Snowboard athletes training with U.S. Ski & Snowboard clubs or attending USA schools/colleges/universities to be entered by their coaches. The policy regarding entry authorization (travel) letters is:
Every non-USA athlete’s authorization letter must be submitted to it must also be sent to the Regional Manager for the Region where the athlete is training.
Letters must be submitted directly by the respective National Ski Association; they will not be accepted if forwarded by the coach or the athlete.
A summary of these authorizations will be created and posted on the U.S. Ski & Snowboard website so Race Administrators and Technical Delegates can be confident of their validity.
Foreign entries that are not submitted by the actual National Ski Association and for whom no authorization letter has been submitted to U.S. Ski & Snowboard for verification must not be accepted. *
Authorization letters will only be recognized for FIS category and below. Entries for NorAm Cup and National Championships must be submitted directly by the respective National Ski Associations.
Several nations, e.g. Austria, Canada, Great Britain and Spain, do not issue authorization (travel) letters; entries for competitors from these nations must originate from the respective Federation.
*Prior to denying any FIS entry, please contact U.S. Ski & Snowboard Competition Services.

35. TRAVEL LETTERS
Only National Ski Associations are entitled to make entries for international competitions.
If a National Ski Association issues an entry authorization (travel) letter, U.S. Ski & Snowboard allows non-USA athletes training with U.S. Ski & Snowboard clubs or attending USA schools/colleges/universities to be entered by their coaches
Every non-USA athlete’s authorization letter must be submitted to it must also be sent to the Regional Manager for the Region where the athlete is training
Letters must be submitted directly by the respective National Ski Association; will not be accepted if forwarded by coach or athlete

36. ASSIGNMENT OF U.S. Ski & Snowboard NUMBER FOR A FOREIGN COMPETITOR IN A FIS EVENT
If a foreign competitor in a FIS event does not have a current U.S. Ski & Snowboard “X” membership, their website result may not display correctly.
The “competitor not found” message may bring the integrity of the event into question. To avoid this issue, assign the following as their U.S. Ski & Snowboard number in the applicable database area:
First foreign competitor: X + 6 zeroes + 1 (X )
Second foreign competitor: X + 6 zeros + 2, etc.

37. SET UP YOUR RACE FILE: Review
Obtain/verify input from original source:
U.S. Ski & Snowboard website for U.S. Ski & Snowboard non-FIS events (e.g. Transmittal #’s)
FIS website for FIS events (e.g. Codex, competitors’ data, TD’s Name)
Homologation Report for Course data (name, homologation #)
Technical Delegate for actual start/finish elevations
CC, CR, TD for measured length of course for DH/SG
Jury or Chief Gate Judge for gate counts
Use name of event as listed on applicable website
DO NOT use code-writing characters in title name (e.g. ampersand “&”). Use of code-writing characters will create a “syntax error” and XML file will be rejected
Refer to RA Section 1: Race Result Software and/or Split Second – 101 PPT for additional information

38. U.S. Ski & Snowboard TRANSMITTAL # / FIS CODEX #
U.S. Ski & Snowboard Transmittal # = alpha character + 4-digit number assigned by U.S. Ski & Snowboard; remember to use zero in the numerical portion!
U.S. Ski & Snowboard Transmittal # must be verified at U.S. Ski & Snowboard website
U for U.S. Ski & Snowboard scored
N for U.S. Ski & Snowboard non-scored
M for Masters
O (alpha character and not a zero) for Other
ST U.S. Ski & Snowboard Speed Training
SQ U.S. Ski & Snowboard SkillsQuest
FIS Codex = 4-digit number assigned by FIS
FIS Codex must be verified on FIS website

39. Non-certified positions: e. g
Non-certified positions: e.g. Gate Judges Note: As with all officials, must be 18 years of age or older

40. TEAM CAPTAINS’ MEETING & FIRST-RUN START ORDERS

41. TC MEETINGS – what & why? A Team Captains’ Meeting is:
an actual meeting, attended in person by Team Captains, Jury, and race officials
an inseparable and mandatory part of the competition and
important for communication of Jury instructions, support of the OC, as well as conveying OC requests and information. 
a critical element for risk management and liability-related matters

42. TC MEETINGS – when & where?
With the approval of the Jury and at a time and place announced to all Team Captains, and where a computer- assisted Draw has been approved or is not required (i.e. YSL where TRS by class and gender is used to determine the start order), an informational meeting is still required.
The meeting may be held either immediately after the completion of a race for the next day's event or on the morning prior to a race.

43. TEAM CAPTAINS’ MTG/DRAW
Draw must be conducted or confirmed at a Team Captains’ Meeting; Attendance must be taken and Minutes must be generated.
U.S. Ski & Snowboard states Jury may allow a computer- generated Draw*.
A signed entry is verification of acceptance of a computer- generated Draw* by FIS Team Captains
Electronic Seed Boards must have the capability to simultaneously and legibly display entire competition field
* It is important to remember that computer-generated Draws are governed by a random identifier and unless this identifier is changed prior to each Draw, results of a Draw involving the same competitors will only have minimal changes.

44. ATTENDANCE, PROGRAM & MINUTES
For all Team Captains’ Meetings for all U.S. Ski & Snowboard-sanctioned events—both scored and non- scored, and regardless of where and when they occur, an Attendance List must be available and signed by everyone attending the meeting.
For all events, a Program (daily schedule) must be prepared and available for distribution.
Team Captains’ Meeting Minutes must be generated and must be included in the submitted event document packet.

45. ATTENDANCE
Same form used for both non-FIS and FIS events

46. PROGRAM & TCM MINUTES: non-FIS
If required, a different Program form is available in the MPF for Parallel events.

47. PROGRAM & TCM MINUTES: FIS
If required, a different Program form is available in the MPF for Parallel events.

48. CONTENT: TEAM CAPTAINS’ MEETING MINUTES
Suggested content does not need to be in complete sentences/narrative format, but should contain the following:
Roll call of competitors and/or nations conducted and whether or not unrepresented competitors are removed from the competition. If competitors who are not represented are left on the Board, a reason should be stated.
Event Medical Plan discussed
Race day schedule (program) discussed; reference should be made that Team Captains’ comments were requested and whether or not any were offered.
Area rules, etc., should be discussed and clarified
Any additional information that Team Captains need to convey to competitors
List of Competitors or Board accepted as set, including what rules were used to set the list/Board (NorAm, Division/Region/Series rankings, etc.)
If entries are based on quotas, this should be noted. If quotas are expanded, Minutes should note date of request for quota expansion.
Validity date of applicable Points List
Start List preparation procedure: Double Draw or computer-generated Draw.
Refer to Minutes: A Guide for the Preparation of Jury Minutes & Team Captains’ Meeting Minutes.ppt

49. GENERATING A FIRST-RUN START LIST: Double Draw
Position the Draw/Seed Board so it is easily visible, (usually only used for scored events). This is a basic responsibility of the Race Administrator.
Prepare Draw portion of board with 15 lowest point competitors – increase if tie exists in 15th place
Place remaining competitors on the Seed portion of the board
Check for special seeding rules, e.g. World Cup, Nor-Am, and adaptive ["Golden Rule" U ]. Golden Rule seeding is for U.S. Ski & Snowboard events only; no Golden Rule seeding for FIS.
Although rules state that all competitors without points will be grouped together at the end of the field, if the number without points is too great, the Jury may group them differently. [ , 621.2, 621.3]
When two or more competitors are tied for points anywhere on the Board, the foreigner competitors are placed first as a courtesy or all are alphabetized. In case of a tie with U.S. Ski & Snowboard points, place in alphabetical order. Mark ties and brings them to the attention of the TD; their starting positions are drawn.
Foreign national points, when verified by an official source, e.g. foreign federation’s official points list, are equal to U.S. Ski & Snowboard points.
Foreign FIS members without valid U.S. Ski & Snowboard Points are seeded with their valid FIS Points at U.S. Ski & Snowboard non-FIS competitions; these points are used in Penalty calculation, if required.
Foreign FIS members with valid U.S. Ski & Snowboard Points are seeded with their U.S. Ski & Snowboard points at U.S. Ski & Snowboard non-FIS competition; these points are used in Penalty calculation, if required.

50. Two Sets of Numbers - tags, ping-pong balls, etc
Two Sets of Numbers - tags, ping-pong balls, etc., numbered 1 through 19, in case of a tie for 15th position. The first set is for selecting the competitor by drawing their numbered place on the Draw Board. The second set is for selecting the competitor's start position. 
Example:
#5 is drawn from 1st set: #1 is drawn from 2nd set:
Competitor in 5th spot on Draw Board - Olson, Matt Starts first
Matt Olson's seed strip removed from 5th spot on Draw Board and placed in 1st spot on Seed Board.
Start Lists for YSL, Age Class, Collegiate, Adaptive, Masters, etc., are prepared according to specific rules relating to type of competition - CHECK CURRENT RULES.  
Snow Seed: Downhill, Super G and Giant Slalom also allow for a Start Order in Extraordinary Circumstances – usually bad weather. This “Snow Seed” is selected by drawing 6 competitors from among the last 20% of the field. These competitors start prior to Start #1, in the reverse order of their assigned start numbers and at the scheduled start time.

51. INSERTING A COMPETITOR
In the event a competitor must be inserted in the event after a Start List has been generated:
Notify the Technical Delegate/Jury of the situation and request approval for insertion
Upon approval, insert competitor in accordance with Jury instructions (generally earned seed points; if in first seed may be placed 16th)
If bibs have already been distributed, assign an out-of-sequence bib number, assign correct start number and adjust subsequent start numbers as required
Notify timing personnel of insertion and provide them with an updated race file.
Prepare “Corrected Start List” and distribute – at a minimum – to Start, Finish and Timing officials
Example: Competitor inserted at start position 40 wearing bib Competitor wearing bib 40 will now be starting 41, etc. Software’s tie- breaking capability is governed by start number; assigning a start number of 39A or 40A may eliminate that function.

52. DOWNHILL TRAINING: OBLIGATION TO PARTICIPATE
Official training forms an integral part of the competition
Competitors are required to participate in the training
All qualified competitors entered for the competition must have been entered and drawn in all official training runs
(“Drawn” is accepted as meaning “assigned a start number”. It does not mean “drawn in the first group”.) [704.1]

53. WHAT IS TRS a/k/a “BUTTERFLY”?
TRS or “totally random sort” is used for age-class events and is actually based on the first initial of the last name of the 3 individuals who developed it. There are many variations of a TRS system; this is an example of one:
Start Lists are prepared as follows:
First event/run: start order is randomly drawn within each gender, class or group, e.g. Year-of-Birth
Second event/run (may be the same day or the following day): start order of first event/run is reversed within each gender, class or group
Third event/run (may be the same day or the following day): begins with the second half of the first event/run order in each gender, class or group, and continues with the second half of the first event/run order in each gender, class or group
Fourth race (may be the same day or the following day): the start order for the third event/run is reversed within each gender, class or group
NOTE: For individual events/runs, NPS/DNS/DNF/DSQ competitors start subsequent events/runs in their actual start positions.
Example:
Event/Run 1= 1,2,3,4,5,6,7,8,9,10
Event/Run 2= 10,9,8,7,6,5,4,3,2,1
Event/Run 3= 6,7,8,9,10,1,2,3,4,5
Event/Run 4= 5,4,3,2,1,10,9,8,7,6

54. WHAT IS THE “GOLDEN RULE”?
The “Golden Rule” is based on an alternative seeding proposal made by Adaptive World Champion Diana Golden. Its intent is to encourage adaptive competitors to participate in regular-calendared competitions (non-FIS).
1st Run: Seeded in special groups or by National Points, or by USDST ranking, whichever is more favorable
2nd Run: Seeded in same special groups or by bibbo, whichever is more favorable
Bibbo: Special grouping starts at 31
The “Golden Rule” is not valid for FIS events!

55. SECOND RUN START ORDERS

56. 2ND-RUN STATUS: 1ST-RUN NPS, DNS, DNF, DSQ
In U.S. Ski & Snowboard scored (non-FIS) SL and GS events competitors who are shown as DNS, NPS, DNF or DSQ in the first run may start in the second run with their original bib after the last qualified competitor if the Jury and Race Organizer allow. Announcement of this procedure should be made at the Team Captains Meeting. [U ].
In U.S. Ski & Snowboard non-scored SL and GS events competitors who are shown as DNS, NPS, DNF, or DSQ generally start in the second run with their original bib after the last qualified competitor. Other rules for determining start order may apply; they must be noted in the Race Announcement.[U ]
Distributed Second Run Start List must show all competitors who may be starting.
FIS does not have a 2ND-run provision for these competitors.

57. LIMITATIONS IN SECOND RUN: SL & GS
In U.S. Ski & Snowboard collegiate SL and GS events, the Jury has the right to reduce the number of competitors in the second run to half on the first run start list, provided that notice was given in the invitation, and at the Team Captains’ Meeting before the Draw. [806.2, ]
For FIS Slalom and Giant Slalom events, the Jury has the right to reduce the number of competitors in the second run to half on the first run start list. Decision has to be made (and announced), no later than one hour before the start of the first run. [806.2, 906.2]

58. Second Run Start Order
For all scored events, racers who successfully complete the 1st Run are ranked according to their 1st Run Official Time
A pre-determined number of racers is then reversed (flipped): 30 or 15 – this is a “bibbo” – for the 2nd Run start order
- 30 is standard
- Jury may limit to 15 but must announce change 1 hour prior to start of 1st Run)
Non-FIS scored events: 1st Run NPS, DNS, DNF and DSQ racers may be allowed to take a 2nd Run at the end of the 2nd Run field
FIS events: Unless the Jury has allowed a “provisional 2nd-Run start”, only those racers who successfully complete the 1st Run may start in the 2nd Run
Special rules for 2nd Run Start Order apply for
U.S. non-scored events, i.e. Age Class, YSL
Bibbo with a tie at the pre-determined flip position
Collegiate events
“Golden Rule” for adaptive athletes in non-FIS events

59. Bibbo - procedure used to determine second run start order for 30 or 15 fastest first- run competitors at all scored events.
NOTE: A standard bibbo is 30; the Jury may choose to reverse 15 but they must announce this 1 hour prior to the start of the first run.

60. Race-day Scenario – FLIP 30 is Standard
Pl Bib
1 3
2 4
3 15
4 10
5 11
6 1
7 2
8 17
9 5
10 6
11 9
12 7
13 8
14 30
15T 25
15T 19
St Bib
1 19
2 25 30 8 7 9 6 5 17 2 1 11 10 15 4 3
Flip 15 instead of 30
First run tie at flip position.
What do we do?

61. BREAKING TIES & CREATING LIST:
Rank all competitors by first run time
Break all ties by giving higher/better position to competitor with the higher start number
Look for ties at flip position (15 or 30)
Include the ties and flip the competitors; e.g. if there is a 2-way tie at the flip position, you will flip 16 or 31; if there is a three-way tie at the flip position, you will flip 17 or 32, etc.

62. JURY MINUTES & RELATED FORMS
Refer to Minutes: A Guide for the Preparation of Jury Minutes & Team Captains’ Meeting Minutes.ppt

63. MINUTES JURY W/O PROTEST
Same form used for both non-FIS & FIS events

64. JURY MINUTES – W/O PROTEST
Jury Minutes are required for all events: non-FIS scored and non-scored events, FIS events, as well as all speed training runs. Minutes may be documented sequentially, using only one form per event/day.
Required:
Prior to Team Captains' Meeting to approve Event Medical Plan
After course inspection(s) to approve course set and on- hill competitor security and confirm daily Program (schedule)
 Before and after a termination of a race
 Additional meetings as determined by the Jury
Minutes must contain signatures of Jury members with record of their vote

65. PROTEST & MINUTES JURY - PROTEST
Same forms used for both non-FIS and FIS events

66. JURY MINUTES – PROTEST/SANCTION
Same form is used for minutes related to protests and Jury-applied sanctions.
Only collective sanctions may be documented on the same form; all others require individual forms.
By rule, Minutes of Jury Decisions - Protest must contain the following:
1. Offense alleged to have been committed [ ]
2. The evidence of the offense [ ]
The rule(s) or Jury directives that have been violated [ ]
4. The penalty imposed [ ]
Minutes must contain signatures of Jury members with record of their vote [ ]

67. COMMENTS REGARDING MINUTES PROTESTS/SANCTIONS
1. Accused has the right to be heard
2. All facts must be available and presented
3. Jury should consider/discuss all options
4. Sanction should fit the “crime”
With the exception of verbal sanctions, the Jury decision must be documented
Minutes must contain signatures of Jury members with record of their vote [ ]

68. FIS EVENT PROTEST FEES & ON-SITE MONETARY SANCTIONS
Protest fees for a protest that is upheld are returned to the protesting party
Protest fees for protests that are not upheld are to be submitted to U.S. Ski & Snowboard *
This requirement also applies to monetary sanctions that are collected on site
Tendered amount(s) must be identified by event, date, codex and name of applicable party.
Tendered amount(s) will be forwarded to the FIS Office. (644.4).
* NOTE: Protest fees at non-FIS events are retained by the OC.

69. CONTENT OF JURY MINUTES
If a run (training or part of race) is rescheduled for a later time slot on the same day, it is DELAYED.
If it is rescheduled for a different day within the series, it is POSTPONED.
When a run (training or part of a race) is started but cannot be finished, it is TERMINATED.
If an event (training or part of a race) cannot be rescheduled within the same series, it is canceled, the U.S. Ski & Snowboard race code/FIS codex number is vacated and the event liability insurance is no longer valid. A new Schedule Agreement will be required.

70. Verbiage in Jury Minutes:
Using “MUST” means an action is mandatory.
Using “SHOULD” means an action is strongly recommended.
Using “MAY” means an action is optional.
Using “SAFE” means “free from danger” and MUST NOT be used.
“ASSURE, INSURE and ENSURE” must not be used.
Should you use “will” or “shall”?
“Will” implies volition or intention
“Shall” implies necessity or mandatory nature of an action and
can stray into the neighborhood of Must!

71. OTHER COMMENTS Jury Minutes must only contain facts – not opinions.
Jury Minutes should only be written regarding actual decisions. Do not write Minutes similar to: “1st Run completed, no issues, no DSQ’s.”
Jury Minutes regarding sanctions must be prepared on a separate form.
With the exception of OWG and WSC, the Start and Finish Referee are not voting members of the Jury; their names must not be included as such on the form. If their presence and testimony is required at a Jury Meeting, it must be noted under section “Others present at the meeting.”
Jury Minutes must be generated indicating Jury’s review and acceptance of Medical Plan.
Jury Minutes must be generated regarding course inspection and acceptance of course set(s) and on-hill competitor security inspection. (This type of Jury Minutes is required for all events, including Speed Training runs.)
Jury Minutes must – following course inspection – document acceptance of Program.
Jury Minutes must be generated for events that are postponed.
Jury Minutes must be generated for events that are terminated or that are canceled after everyone has arrived on site. (A Technical Delegate Report may also need to be filed.)

72. EVENT MEDICAL PLAN
Every event must have a written event medical plan applicable to the level of the event
The Jury must review & approve the event medical plan
Jury Minutes must be prepared documenting the approval of the event medical plan
Copies of the event medical plan must be available for distribution at all Team Captains’ Meetings
Team Captains’ Meeting Minutes must refer to submittal of the Event Medical Plan

73. JURY’S COURSE INSPECTION
Jury must inspect course set and final installation of on-hill competitor security measures for all U.S. Ski & Snowboard-sanctioned events and confirm the daily Program (schedule)
All Team Captains are encouraged to attend inspection.
Jury Minutes must be generated to document the inspection and the approval by Jury and Team Captains as well as the confirmation of Program (schedule).

74. COURSE INSPECTION – Non-FIS & FIS
By rule, Team Captains are entitled to attend Jury’s course inspection. ( )
Choosing to not attend or attending and choosing not to speak is – by omission – indication of the Team Captains’ approval of course and on-hill competitor security.
Acceptance must be documented with Jury Minutes; e.g. “Course and on-hill competitor security inspected by the Jury, found to meet competition requirements and with the approval of the Team Captains (as conveyed by the Connection Coach), accepted as set.”
These Jury Minutes must also document confirmation of the proposed program. e.g. “Program confirmed.”

75. JURY MINUTES: An unacceptable practice One form:
per transmittal / codex #
per Jury
per gender!
Exceptions:
1. Mixed-gender events
with one
transmittal # / codex #
2. Series’ Event Medical
Plan accepted by first
Jury for entire series
and all #’s listed *
* 1 per gender required!

76. THE XML FILE & EVENT DOCUMENT PACKETS

77. TRANSMITTING OFFICIAL RESULTS: NON-FIS EVENT
Official Results (and Penalty, if applicable), in XML format must be electronically transmitted to the following address:
U.S. Ski & Snowboard will acknowledge receipt within minutes and will identify any problems
Results will be available for viewing on websites shortly thereafter but will not be scored until all reports are received
Do not include hard copy of Official Results and Penalty in electronic transmission
XML file can only be transmitted once. If correction is required, contact J. J. Ehlers for assistance

78. Event Document Packets: non-FIS

81. TD REPORT: Non-FIS (PDF fill-in format)
Please forward as required
Note: Date of form

82. OFFICIALS’ EXPENSE REPORT: NON-FIS
Note: Daily Allowance
NOTE: Form has been revised to address IRS 1099 requirement.
Please forward as required

83. TD ADDL. REPORT: NON-FIS Used only to request rehomologation!

84. PREPARING AN EVENT DOCUMENT PACKET
Scan all documents
Save as PDF
Compile PDF documents in sequential order and save as a PDF booklet using an easily identifiable booklet name (so you can find it!):
e.g. Sunday River L SG 12dec
Booklet can be ed as required and will eliminate preparing paper copies for TD, OC, etc.
All originals must be saved! In case of serious injury, save in a secure location until U.S. Ski & Snowboard notifies you they can be destroyed.

85. REQUIRED CONTENTS OF NON-FIS PACKET
Report of the Technical Delegate - signed by Technical Delegate
Timing & Data Technical Report forms, 1 per race/per gender: all events – scored and non- scored
Program and Team Captains’ Meeting Minutes
Minutes of Jury Decisions (Without Protest) - record of votes/signatures.

86. ADDITIONAL ITEMS – include if used:
Protests and Minutes of Jury Decisions (Protests) - record of votes/signatures
Copies of Exceptional Athlete Ski Up Agreements, if required
American Specialty Insurance Report(s) (ASI) is used to record information for all accidents involving U.S. Ski & Snowboard member athletes, coaches or officials
Online filing is available and preferred; form can be found at americanspecialty.com/usskiandsnowboard_cov/ under “Online Incident Reporting” or the form provided in the Master Packet of forms can be completed and sent to Competition Services A copy of the online report must be made available for required, limited distribution.
TD Accident Form(s) as directed by U.S. Ski & Snowboard in accordance with “Guidelines for Serious Accidents”. If required, this form is submitted in addition to American Specialty Report
U.S. Ski & Snowboard Volunteer Competition Worker Registrations

87. U.S. Ski & Snowboard EVENT DOCUMENT PACKETS: Non-FIS Events
Race Result Document Packets are required for ALL U.S. Ski & Snowboard non-FIS events (scored and non-scored).
Access your “full” PDF booklet
Select and arrange documents in required order
Use U.S. Ski & Snowboard Transmittal # as title and save as PDF booklet; (alpha + 4 numbers: U0081)
Create , using U.S. Ski & Snowboard Transmittal # as subject, attach applicable booklet and transmit to:
Only ONE race file per transmission please!
Procedure for preparation and submittal more fully described in:
“Non-FIS Event Document Packet” located in the “Master Packet of Forms”

88. EVENT DOCUMENT PACKETS: non-FIS SPEED TRAINING (DH/SG)
The following items must be submitted for all speed training runs:
Training Result XML file must be submitted to
Training Document Packet containing the following must be filed daily
Programs/Team Captains’ Meeting Minutes (signed by Race Administrator)
All Jury Minutes - record of Jury-member votes and signed by Jury members
American Specialty Insurance Reports should be filed online or sent to daily with copies included in the document packet; follow procedures for suspected/reported concussions and reporting requirements for serious accidents as noted in “Guidelines”
TD Report and TDTR are not required for speed training runs.

89. EVENT DOCUMENT PACKETS: SKILLSQUEST
The following items must be submitted for all SkillsQuest events:
List of participants in XML format to:
Document Packet containing the following must be filed daily
Programs/Team Captains’ Meeting Minutes (signed by Race Administrator)
All Jury Minutes - record of Jury-member votes and signed by Jury members
American Specialty Insurance Reports should be filed online or sent to daily with copies included in the document packet; follow procedures for suspected/reported concussions and reporting requirements for serious accidents as noted in “Guidelines”
TD Report and TDTR are not required for SkillsQuest events.

90. TRANSMITTING OFFICIAL RESULTS: FIS EVENT
Official Results and Penalty in XML format for all U.S. Ski & Snowboard FIS events must be electronically transmitted to the following addresses:
FIS will acknowledge receipt within minutes and will identify any problems
Results will be available on both U.S. Ski & Snowboard and FIS websites shortly thereafter but will not be scored until all reports are received
Do not include hard copy of Official Results and Penalty in electronic transmission
FIS event files may be re-transmitted once
Xml file must be transmitted & accepted prior to filing of online FIS TD Report

91. Event Document Packets: FIS

94. DISTRIBUTION – FIS DOCUMEMTS

95. FIS ONLINE TD REPORT
FIS requires that the Technical Delegate use the FIS online filing procedure:
Online report can only be submitted once
TD must provide a copy for document packets
Filing locks off the event
If a correction is required, documents must be scanned and sent to and include identification of related event: FIS codex

96. USA / CAN FIS TD’S Expense Report (only used in USA)
NOTE: Form has been revised to address IRS 1099 requirement.

97. FIS ADDL. TD RPT. Used only to request rehomologation!

98. RACE RESULT DOCUMENT PACKETS: FIS Events
1. Access your “full” PDF booklet
2. Select and arrange documents in required order
3. Use U.S. Ski & Snowboard transmittal # as title and
save as PDF booklet:
(example: F1234)
Create , using U.S. Ski & Snowboard transmittal # as subject, attach applicable booklet and transmit to:
Only ONE race file per transmission please!

99. WHAT DOES FIS WANT?
Following successful transmission of race result XML file, submit the following:
1. Online Timing & Data Technical Report (TDTR); may be filed multiple
times until accuracy acknowledged and should be filed prior to filing
online TD Report (TDTR filing is included in duties of Chief of T & C)
Online Technical Delegate Report – requests confirmation of TDTR
accuracy
ADDITIONAL FIS REQUIREMENTS:
1. Injury Reports (Serious accidents require filing of both forms.)
a. FIS Notice of Injury for minor injuries
b. TD Accident Form for injuries that meet Guidelines for Serious Accidents
2. Jury Minutes related to protests and/or sanctions, signed with record of
votes
If additional documents are required, they are scanned and sent to The FIS codex must be used as PDF booklet name and subject; example: USA1234. Transmissions to FIS Offices are the only times the FIS codex is used.

100. U.S. Ski & Snowboard FIS event document PACKETS
Document requirements have changed. Please refer to the following for detailed requirements: “FIS Event Document Packets” located in Master Packet of Forms “Distribution of Documents – FIS Event”* located in “Master Packet of Forms” U.S. Ski & Snowboard’s copy of FIS Packet is electronically transmitted to: U.S. Ski & Snowboard transmittal # is used as PDF booklet name and subject; example: F1234 One race file per transmission please! NOTE: Protest Fee(s) retained by the OC as well as monetary sanctions that are collected on-site must be submitted to U.S. Ski & Snowboard’s Competition Services. Tendered amount(s) must be identified by event, date, codex and name of applicable party.

101. WHAT DOES U.S. Ski & Snowboard WANT?
1. Report of the Technical Delegate
2. Timing & Data Technical Report (TDTR)
3. Program and Team Captains’ Meeting Minutes
(If more than one set, place in chronological order)
4. Minutes of Jury Decisions (Without Protest); with votes/signatures
Protests attached to Minutes of Jury Decisions (Protests); with
votes/signatures
6. TD Accident Report Form(s)
American Specialty Report (ASI) for U.S. Ski & Snowboard- members only
FIS Notice of Injury for minor injuries as well as
TD Accident Form for injuries that meet Guidelines for Serious Accidents
7. U.S. Ski & Snowboard Volunteer Worker Registration forms
8. FIS Athlete Declarations for Forerunners who are not FIS inscribed

102. EVENT DOCUMENT PACKETS: FIS SPEED TRAINING (DH)
U.S. Ski & Snowboard’s Speed Training Documentation Requirements for a FIS Event: (DH Training)
Training Result XML file must be submitted to and
Training Document Packet containing the following must be filed daily
Programs/Team Captains’ Meeting Minutes (signed by RA)
All Jury Minutes (with record of votes/required signatures)
American Specialty Insurance Reports (ASI), FIS Notice of Injury (ISS); follow procedures for suspected/reported concussions.
FIS’ Speed Training Documentation Requirements: (DH Training)
In addition to the XML training result, FIS only wants:
Jury Minutes related to Protests and Sanctions
FIS Notice of Injury and, if required, TD Accident Report
TD Report and TDTR are not required for speed training runs.

103. “TDTR” TIMING & DATA TECHNICAL REPORT

104. TIMING & DATA TECHNICAL REPORT (TDTR): A Review
The TDTR is required for all - FIS events - U.S. Ski & Snowboard-scored events - U.S. Ski & Snowboard non-scored events

105. TIMING & DATA TECHNICAL REPORT FORM (TDTR) SOFTWARE:
FIS provides software for online filing of the TDTR
The software is available for Windows, MacOS & Linux
Software updates are posted as required
Software provides a TDTR in PDF format for document packets
Software provides a TDTR XML file for electronic submittal to FIS
Program is available for download/review at:
data.fis-ski.com/alpine-skiing/timing-and-data.html

106. USING FIS TDTR SOFTWARE: Non-FIS EVENTS
FIS TDTR software can be used to produce a paper copy report, as required, for U.S. Ski & Snowboard non-FIS events
The software accepts a “National Race Code” which is used for a U.S. Ski & Snowboard Transmittal number (alpha character + 4 digit number); “Race Codex” is left blank and either “CHI – Children” “CIT – Citizen” or “JUN – Junior” category must be selected
The XML TDTR file must not be electronically submitted to U.S. Ski & Snowboard for non-FIS events as U.S. Ski & Snowboard is not currently set up to accept the timing report XML file
When used for U.S. Ski & Snowboard non-FIS events, this XML TDTR file must not be submitted to FIS

107. NOTE: TDTR & REPLACEMENT TIME CALCULATIONS
A copy of the TDTR must be submitted to the appropriate TWG reviewer. If your event requires calculation of a replacement time (EET), copies of all calculations must be included.
Alaska: Lucy Schram
Central: Jon Manderfield
East: Matt Howard
Far West: Lucy Schram
IMD: Tami Strong
Northern: Tami Strong
PNSA: PNSA Office
Rocky Mtn.: John Jett

108. INJURY REPORTING REQUIREMENTS

109. USING THE 3 ACCIDENT REPORT FORMS
The Jury, or an individual appointed by the Jury, must notify U.S. Ski & Snowboard of injuries at all U.S. Ski & Snowboard-sanctioned events (both non-FIS and FIS), where injury claims may result.
American Specialty First Report of Accident (ASI) is used to report all injuries at both non-FIS or FIS events – regardless of the nationality of the injured party. Online filing is available and is preferred.
After completing the online form you should print a copy for required, limited distribution
FIS Injury Report (ISS) form is used to report all injuries at FIS events – regardless of the nationality of the competitor.
Copy must be made available for required, limited distribution
TD Accident Report is also required for accidents that fit the “Guidelines for Serious Accident” at both non-FIS or FIS events
Refrain from discussing accidents/injuries via text, or social media!

110. AMERICAN SPECIALTY INSURANCE (ASI)

111. FIS INJURY REPORT (ISS)

112. TD ACCIDENT REPORT

114. Which Injury Report Form and When:
If an injury occurs during official training or competition to a U.S. Ski & Snowboard member at a non-FIS event, the ASI First Report of Accident is required. If the injury fits the “Guidelines for Serious Accident”, both the ASI and TD Accident Report must be submitted
If an injury occurs during official training or competition at a FIS event, both the ASI First Report of Accident and the FIS Injury Report are required – regardless of the nationality of the injured party
If an injury occurs during official training or competition at a FIS event and the accident fits the “Guidelines for Serious Accident”, all 3 reports – ASI First Report of Accident, FIS Injury Report and TD Accident Report must be submitted – regardless of the nationality of the injured party
Refrain from discussing injuries/accidents via text, or social media!

115. HEAD TAX: A Review

116. HEAD TAX REQUIREMENTS
If an OC uses U.S. Ski & Snowboard’s online event registration system, National Head Tax of $10 per first-run starter, as well as required Regional/Divisional Head Tax, will be deducted in accordance with Regional/Divisional requests, prior to disbursement of entry fees to the OC. Any required Head Tax not deducted remains the responsibility of the ROC. Users of independent online event registration or manual entry systems are responsible for payment of all Head Tax amounts.
If an OC does not use U.S. Ski & Snowboard’s online event registration system, they must calculate Head Tax for EACH first-run starter, including DNF’s & DSQ’s. Only permitted waivers to U.S. Ski & Snowboard National Head Tax are U.S. Ski Team (A, B, C, D), U.S. Paralympic National Alpine Skiing Team (A, B, C and D), and other foreign named National Team Members ranked 350 or better in one of the events being contested.
At select events, head tax for athletes ranked 100 or better in one of the events being contested may also be waived.
Divisional or Regional team members may not be waived when calculating National Head Tax.
Names of all athletes waived from Head Tax must be included with Head Tax Accounting form.

117. HEAD TAX WAIVERS
(Contact U.S. Ski & Snowboard if verification is required.)

118. HEAD TAX ACCOUNTING SHEET
Use to verify calculation by U.S. Ski & Snowboard.
Use to calculate Head Tax if OC does not use U.S. Ski & Snowboard online event registration system.

119. MISCELLANEOUS DATA & CONTACT INFORMATION

120. usskiandsnowboard.org fis-ski.com USEFUL WEB SITES
In addition to regional/divisional websites, visit and become familiar with navigating the following:
usskiandsnowboard.org
fis-ski.com

121. CONTACT INFORMATION
J. J. Ehlers
Office #:
Cell #: (personal cell)
Fax #:
Jeff Weinman usskiandsnowboard.org)
Office #:
Fax#:
Lucy Schram
Cell #:

122. Remember these are legal documents.
MASTER PACKET OF FORMS
Please refer to current Master Packet of Forms (MPF) located on the U.S. Ski & Snowboard website!
All forms have been reviewed and, where required, revised.
Please use current forms without alterations and/or personalization.
Remember these are legal documents.

123. FINAL NOTES
Everyone makes mistakes; however most mistakes can be corrected by:
Verifying data in Official Results and Penalty against original source
Carefully verifying information contained in all documents prior to submitting them for signature
Event-related documents are legal documents; prepare and handle them accordingly. Official forms should not be altered to suit personal preferences.
Please remember to never let the TD leave the venue without a copy (paper or electronic) of all event-related documents—including injury and accident reports!

124. SUGGESTION: Organization is a key requirement so – unless you have a fabulous memory – create and follow an event
”DAILY DUTIES LIST”

125. U.S. Ski & Snowboard AOEWG
Our goal is to provide education that will result in events that are secure, consistent, fun and fair for all competitors:
YSL or Olympic-bound.
A special thank you to Allen Church for his many years of service to the U.S. Ski & Snowboard and the FIS Alpine Officials’ community; he has been a valuable mentor and is a valued friend!
Thank you for your attendance and for your support of the United States Ski & Snowboard Association and its Alpine Officials’ Education Program.
Lucy Schram, Chair
U.S. Ski & Snowboard AOEWG

126. Grumpy Cat Can Never be an RA!