1. Payroll update

2. Payroll Update Overview
What is ONE Payroll Services?
ONE Payroll Services will provide a world-class customer service experience by delivering timely and accurate employee payments and third-party distributions in a lean and best practice environment across the University.
Why Now?
Aligns with Ufirst initiatives to include policy and practice harmonization and enhanced service improvement opportunities
Provides the opportunity to align business processes to drive reduction in manual activities and to improve operational efficiencies through Workday technology
Leverages Workday technology to improve payroll reporting and analytics
Improves payroll controls including segregation of duties that align with HR processes and policies
Aligns payroll services capabilities with the HR Solution Center

3. High-level Milestone Roadmaps
2017
2018
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Service – Community of Expertise
Time to Pay (T2P)
7/15/17
HRSC –Payroll plan complete
HRSC Launch Benefits, Leave & Payroll
10/2/17
11/16/17
Payroll Services Town Hall
1/15-2/2
1st Parallel Payroll
4/9-4/27
3rd Parallel
Payrolls
7/27/18
First Bi-weekly Pay date for Academics on Workday
12/31/18
First Year-end process complete
6/16/17
Change/Comm plan complete
12/31/17
Multi-State Tax Registration Completed
3/19-4/6
2nd Parallel Payrolls
HRSC Launch Inquiry
11/1/17
9/25/17
Onboard Payroll Director
7/20/18
First Bi-weekly Pay date for MC/UPG on Workday
12/15/17
Future Payroll Services transition plan complete
6/22/17
ONE Payroll approval by Executive Sponsors
ONE Payroll COE Stand Up
4/1/18
April/May
UAT
10/18/17
ADP Kick-off Meeting
5/4/18
End to end testing complete
(Sign off)
8/1/18
First pay date for monthly on Workday
7/7/17
Positions available for viewing on website
12/6/17
Payroll Demo
5/22/17
Post Position for Payroll Director
9/8/17
Positions Open for Application
3/5-6/30
Workday Training
12/1/17
Secure ONE Payroll Location
5/27/18
Payroll parallel testing complete
7/1/18
Workday
Go-live
11/1/17
60 days

4. Future State ONE Payroll Service Delivery Model
Director
Payroll Services
Payroll Operations
Sr. Specialist
Payroll Operations Specialist
Time and Labor Specialist - Kronos
Time and Labor Associate - Kronos
Payroll Accountant
Payroll Tax Specialist
Involuntary Deductions Specialist
Payroll Operations Associate
Senior Payroll Business Analyst
IMPACT CoE
(HR)
Time and Labor
Associate - Workday
Payroll Services Manager
Time, Reporting and Analytics (TRA) Manager
Payroll Operations Manager
Solution Center Payroll
Solution Center
Solution Center Payroll Specialist