1. Welcome and orientation
Colorado State University
Prepared by Jason Huitt – Fall 2017

2. The University Technology Fee
$25 per semester fee assessed to all students
Flat fee – paid once each semester
Created by ASCSU in April 2003
First assessed to students the following fall semester
Originally $15/semester
Increased to $20/semester in FY09
Increased to $25/semester in FY15

3. U T F A B University Technology Fee Advisory Board Members
One representative from each academic college (and Intra-University)
One representative from the Graduate School
Two At-Large reps, appointed by ASCSU
Associate representatives
Advisor: Vice President for Information Technology
Source: Article III – UTFAB Bylaws

4. Officers - Who’s in charge here?
Chairperson
Works with advisors to set meetings, agendas
Presides over UTFAB meetings
Represents the Board on other committees
Vice Chairperson
Backup to the Chairperson
Other duties as assigned
Secretary
Records minutes, monitors UTFAB web site
Source: Article IV – UTFAB Bylaws

5. Meetings - Are we through yet?
UTFAB typically meets weekly
Cancellations as agenda warrants
Quorum: 7 members
Fall 2017 – meetings will be held in Library room 203
Regularly lasting less than 60 minutes
Source: Article V – UTFAB Bylaws

6. UTFAB Responsibilities
“Responsible for reviewing the services and budgets for all areas funded by the University Technology Fee.”
Fall Semester Presentations…
Update on funded projects progress
3 year project plans and budgets
Supplemental Funding Proposals
As funding allows
Source: Article VI – UTFAB Bylaws

7. UTFAB Responsibilities
Spring Semester Presentations…
Update on project progress
Funding request for following fiscal year
3 year project plan
Supplemental Funding Proposals
As funding allows
Conclusion of Spring presentations
Board will vote on “feasible scenarios”
Source: Article VI, VII – UTFAB Bylaws

8. UTFAB Funding Rules
1. The project’s ability to benefit as many Colorado State University students as possible;
2. The project’s ability to effectively utilize the fee;
3. The project proposal is not funded through individual college Charges for Technology;
4. The project’s adherence to its planned budget and accountability for its expenses throughout the past fiscal year, if appropriate;
5. The project’s potential for direct student use;
Source: Article VII – UTFAB Bylaws

9. UTFAB Funding Rules, cont’d
6. The effort, thought, justification and clarity reflected in the project plan and presentation;
7. The justification for the project provided to the Board in the form of quantitative student usage information;
8. The level of financial co-sponsorship being contributed to the project by the University;
9. The project's contribution to the overall balance between central and distributed technology in the University information technology environment;
10. The proposed technology or service is not currently provided through other University Technology Fee-funded projects;
11. The costs and potential benefits of the project.
Source: Article VII – UTFAB Bylaws

10. URFAB Voting Legitimacy vote – aligned with funding rules Final vote
To allow UTFAB members to consult with their constituents
May be deferred until ‘feasible scenarios’ identified

11. Student Fee Approval Process
UTFAB
Student Fee Review Board (SFRB) *
ASCSU Senate
ASCSU President
President’s Cabinet
President
Board of Governors

12. What’s on tap for Fall 2017? Presentations on:
Student Information System
Technology in Morgan Library
General Assignment Classroom technology
Supplemental Proposal Review
Presentations, at your request
Bylaws review

13. Fee Increase Process Motion to increase/decrease requires two votes
First, legitimacy of proposal, majority vote
Once legitimized, requires 2/3rds vote to amend
Final vote, required prior to SFRB presentation
Requires 2/3rds majority vote to adopt
Board must hold at least one open forum prior to final vote
Source: Article VIII, Section 6 – UTFAB Bylaws

14. Thanks for your efforts!
Check out the UTFAB website at:
All minutes from UTFAB’s history
Bylaws
Meeting materials, budgets, member list
Anything else you’d like to see available