1. Funding Opportunity Search
Office of State and Federal Programs (SFP) Grant Process Flow Chart Pre-Proposal Stage (Pre-Award)
Funding Opportunity Search
Current/Previous Projects Awarded
Independent Search
Search with State and Federal Programs Support
Funding Source
Federal
State
Local
Foundation (Private/Corporate)
Write Grant Proposal
Standard Agency Format
Other Format
SFP Review/Feedback
Writing Tips
Budget Tips

2. Grants Oversight Committee Proposal Submitted to Funder
Office of State and Federal Programs (SFP) Grant Process Flow Chart Pre-Proposal Stage (Pre-Award)
Proposal Planning
Form Available on CCS web Site
Complete Grant Approval Form
Include support documents
Submit to SFP
Grants Oversight Committee
Review application
Modifications made (if necessary)
Approve/Disapprove
Data Entry
Proposal Submitted to Funder
Electronically or
Hard Copy
On-Line Submissions
CCIP - ODE
Grants.gov
eGrants
Other

3. Award/No Award Notification
Office of State and Federal Programs (SFP) Grant Process Flow Chart Award Stage (Post-Award)
Award/No Award Notification
Notice Direct to school/dept and
School/Dept Submits Notice to SFP or
Notice Direct to SFP
SFP Procedures
Contact Treasurer’s Office
Data Entry
File Creation
Grant Oversight
SFP Office Assist With
HR staffing
Board legislation
Subcontract/MOUs
Compliance/Technical Requirements
Grant Management
Manages Grant
Monitors Grant Activities
Modification Requests
Reports Submitted

4. Office of State and Federal Programs (SFP) Grant Process Flow Chart Close Out Stage (Post-Award)
End of Grant
Request Extension with Funder or
Request Renewal with Funder or
SFP and Awardee Closes Out Grant
SFP Informs Status (Extension/Renewal/Closeout)
Close Out Procedure
Awardee/SFP Submits Final Performance Report to Funder
Awardee Shares Out Grant Accomplishments
Treasurer’s Office Submits Final Financial Report to Funder
Awardee is notified of overruns by SFP (if applicable)
SFP Informs Awardee of Completion of Closeout

5. Office of State and Federal Programs (SFP) Grant Process Flow Chart Close Out Stage (Post-Award)
SFP Procedures
Staff on grant reduce; Invoices Paid; Outstanding P.O. are closed
Grant Closeout Entered into Database (Coming Soon)
Budget/Appropriation Updated
Grant Closed in SFP Files