1. YAVAPAI COUNTY ARES/RACES
THE YAVAPAI COUNTY EOC
MESSAGE FORM
AND
PASSING MESSAGE TRAFFIC

2. Message Handling Fundamentals
BASIC OPERATIONS
Message Handling
Fundamentals
Using the
Yavapai County EOC
Message Form

3. BASIC OPERATIONS Why not use the ARRL Radiogram message form?
Why ARES/RACES members should learn to use the Yavapai County EOC message form..
Why not use the ARRL Radiogram message form?
The ARRL Radiogram is not compatible with the current Incident Command system message format..
The YCOEM EOC message form follows the ICS format more closely..
The YCOEM EOC form is also the choice of the Yavapai County Office of Emergency Management..
The YCOEM is our primary served agency..

4. The YCOEM Form Header Message Message Taken By Reply
Person Submitting Reply
Time & Date Of Reply

5. The YCOEM Form The Header 1435 04/02/08 John Williams
Message
Tracking
Data
(Time/Date)
The Header
1435
04/02/08
Granite Creek Flood Evacuation
John Williams
Redwood Shelter Mgr
Ann Morris
Red Cross Disaster Services
Meals

6. The YCOEM Form The Message X WILL NEED 59 MEALS FOR DINNER.
PLEASE ADVISE ETA. X
Message Priority.
If None Checked
Send as Routine.

7. The YCOEM Form Message Taken By William Jones KC7XXX
Name of the person taking the message whether by telephone or amateur radio..
If amateur radio, add your call sign also..

8. The YCOEM Form 1435 04/02/08 John Williams Redwood Shelter Mgr
Granite Creek Flood Evacuation
John Williams
Redwood Shelter Mgr
Ann Morris
Red Cross Disaster Services
Meals
WILL NEED 59 MEALS FOR DINNER.
PLEASE ADVISE ETA. X
William Jones
KC7XXX

9. SENDING THE REPLY The From: Becomes the TO: The To: Becomes the FROM:
1435
04/02/08
Granite Creek Flood Evacuation
John Williams
Redwood Shelter Mgr
Ann Morris
Red Cross Disaster Services
The To:
Becomes the
FROM:
Meals
WILL NEED 59 MEALS FOR DINNER.
PLEASE ADVISE ETA. X
William Jones
KC7XXX

10. SENDING THE REPLY THE REPLY
MEALS PROVIDED BY SMITH CATERING. ETA 1700 HOURS.
Ann Morris/Red Cross Disaster Services
1700
04/02/08
Reply Tracking
Data
(Time/Date)

11. The YCOEM Form
The person ‘taking’ the message puts their name in the “Taken By” area. If taken by amateur radio the operator should also put his/her callsign.
Name and Position of person responding to the message goes at the bottom of the “Reply/Action” area along with the time and date of the reply.
When taking or sending message traffic always work from the upper left to lower right on the form that way messages can be copied/sent without a form using plain paper..

12. SENDING THE MESSAGE (Recap)
Always PRINT when filling out the message form...
Legibility is a top priority...
Send SLOOOOOWLY…
In a message the punctuation marks are sent as period, comma, etc.
If someone from a served agency brings in a filled out message form to be sent, review the message contents while they are still close at hand for any needed clarifications…
Remember… ALWAYS SEND THE MESSAGE EXACTLY AS IT IS WRITTEN…..