Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office PowerPoint 2010 by Robert Grauer, Cynthia Krebs, and Mary Anne Poatsy Chapter 3 Presentation Design INSERT BOOK COVER Designing objects for slides is easy in PowerPoint and very effective in presentations. In this chapter, you will focus on shapes and infographics that enhance your presentations. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Objectives Create shapes Apply Quick Styles and customize shapes Create SmartArt Modify SmartArt The objectives of this chapter are to: Create shapes Apply Quick Styles and customize shapes Create SmartArt Modify SmartArt The objectives continue on the next slide. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Objectives (continued)
Create WordArt Modify WordArt Modify objects Arrange objects Additional objectives include to: Create WordArt Modify WordArt Modify objects Arrange objects Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Shapes Geometric Non-geometric Objects Shapes are geometric or non-geometric objects that add impact to your presentations. With shapes. you can create an illustration or highlight information. For instance, you may show a table of data on a slide, and want to call attention to the final figure, which shows the profit made by a product. You can use a shape to call attention to the figure, perhaps with an arrow pointing to it, or a circle drawn around it. In another situation, you might put various shapes together to create complex images that show how a process or machine works. The three themes shown at the bottom of this slide utilizes shapes in these ways. The Apothecary theme, on the left, draws attention to the title placeholder with rectangular shapes. The Oriel theme, shown in the middle, uses circles and lines to create an interesting design. The ListDiagram theme uses rectangles to emphasize each concept and the related comments. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Infographics Diagrams Illustrate concepts or processes Infographics are more than just shapes. They are visual representations of data or knowledge where shapes help convey the message. PowerPoint contains tools that you can use to create and enhance infographics. Shown here is an infographic which helps the viewer to understand how the water cycle works. In the next several slides, you will focus on shapes. Later, you will learn more about infographics. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Creating Shapes Insert tab Shapes gallery Recent shapes Sizing handles Standard geometric shapes, such as lines, circles, and arrows are available in the Shapes gallery, on the Insert tab in PowerPoint. To use a shape, click on the shape in the gallery and then drag the cross-hair pointer from the starting position of the shape until the shape is approximately the size you want. When you release the mouse button, sizing handles appear around the shape. Drag a handle to resize the shape. If you wish to make a perfect circle or square, press and hold Shift as you drag to create the shape. The yellow diamond you see enables you to adjust the shape, and in this case you can change the smile to a frown on the smiley face. Some shapes have an adjustment handle and others do not. As you use the shapes from the gallery, they appear at the top of the list so they can be conveniently reused. If you change your mind about a shape, you can change it to a different shape. Select the shape, click Edit Shape, and then click Change Shape. When the Shapes gallery opens, select a new shape. Any style or formatting you applied to the original shape is retained. Adjustment handle Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Lock Drawing Mode Right-click shape Lock Drawing Mode The Lock Drawing Mode feature enables the creation of multiple shapes of the same type. For instance, your drawing may require a number of straight lines. Without using the Lock Drawing Mode, you click the Shapes gallery multiple times to select the line shape. If you use the Lock Drawing Mode, you can add several shapes of the same type without reselecting the shape. To select a shape in the Lock Drawing Mode, right-click the shape in the gallery, and then click Lock Drawing Mode. Draw the shapes needed on the slides. To release the Lock Drawing Mode, press Esc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Callouts Callout shape Callout text Callouts are shapes that include a text box in which you can add notes. You may be familiar with the idea of a callout because it is used for the words in cartoons. In professional presentations, you will see it used in a variety of ways. Callouts Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Lines and Connectors Lines Curve Scribble Freeform Lines are shapes that can be used to call attention to information, connect shapes, or divide a slide into sections. Line shapes are available that produce straight lines, lines with arrow heads, lines that contain 90° or curved turns. Others produce curved lines, freeform lines, or scribbles. Select the appropriate line style from the gallery and drag on the slide to draw the length of line you need. When you use the Curve, Freeform, or Scribble line tool, and end the shape at its starting point, the starting point and ending point join to create a closed shape which then fills with a color. If you do not wish to end the line at the starting point, double-click at the end of the line to end the shape. To edit a freeform shape, select the shape, click the Format tab on the Drawing Tools tab, and then click Edit Shape. Click Edit points to display vertexes or black squares that indicate where a curve ends or where two line segments meet. Moving a vertex or deleting it will redefine an object’s shape. Connectors are lines that connect shapes and lock onto the shapes. When the shapes are moved the lines also move. More information about connectors is included on the next slide Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Flowchart Text box shape Connector line A flowchart is an illustration that shows a sequence to be followed or a plan containing steps. Let’s take a look at a variety of shape tools used to create this flowchart. Typically the start and end points of a flowchart are shown with ovals. The steps of the process are within rectangles and decisions are shown in diamond-shaped boxes. The shapes have labels, created with textboxes, which indicate the steps in the sequence. A textbox is an object that enables you to place text anywhere on a slide. Click the textbox shape, and then click on the shape you have drawn. Type the text on the shape. Connector lines, with arrows, connect the shapes and show the sequence of the steps. Create the shapes you wish to join first. Select the connector and then move your mouse over the shapes. Red squares appear around the shape. Click a red square, then drag the line until it connects with a red circle that will appear on the next shape. The shapes will then be connected. Flowchart shapes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Quick Styles Quick Styles are a combination of formatting options that can be applied to a shape or graphic. Select a shape on the slide, click the Format tab, and then click the More button on the Shape Styles gallery to see the Quick Styles shown here. Position your pointer over the Quick Style thumbnail, in the gallery, to see how a Quick Style would look when applied to the shape. Click the thumbnail to apply the style to the selected shape. To apply the style to a number of objects, use a selection net by dragging a marquee around all of the objects you wish to select, and then release the mouse button. You can then apply the Quick Style to all of the selected objects. An alternative to using a selection net is to click each object while pressing the Ctrl or Shift key. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Shape Fills Shape Fill Format tab More Fill Colors Colors dialog box Picture Gradient You can further customize a shape by changing the fill or interior of the shape. You can choose a solid color fill, no fill, a picture fill, a gradient fill, or a texture fill. To change a fill, select the object, and then Shape Fill on the Format tab. The Shape Fill gallery provides color choices that match the theme colors, or you can apply colors based on Standard Colors, or open the Colors dialog box by clicking on More Fill Colors to select colors. The Colors dialog box also enables you to determine the transparency of the fill. Opaque colors are solid. Transparent colors range from 1% to 100% clear. The Picture fill option fills a shape with an image. Using this option masks the parts of the photograph that are outside of the shape. Select the shape, click Picture on the Shape Fill gallery, browse to locate the picture, and then double-click on the picture you wish to use to insert it within the shape. Gradient fills are a blend of two or more colors. When you select Gradient in the Shape Fill gallery, another gallery of options opens, enabling you to select Light or Dark Variations. Selecting More Gradients from this gallery enables you to further manipulate the colors and variety of gradients. Texture fills insert a texture into the shape. Texture fills include canvas, denim, marble, and cork, along with many more. More Textures at the bottom of the Texture gallery enable you to tile or stretch the texture to fit the shape, insert a picture as a texture, or change the transparency of the texture. Texture Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Shape Outlines Format tab Shape Outline When you draw a shape in PowerPoint, it has an outline forming a border around the shape. You can modify the outline by changing the color, style, or line weight. Select the shape and then click Shape Outline on the Drawing Tools Format tab to modify the outline. Select from the color palette or click More Outline colors to select colors from the Colors dialog box. If you do not want the outline to show, click the No Outline option. The rose picture in the hexagon shape has the outline removed. The line weight is the thickness of the line and is shown in points ranging from ¼ pt to 6 pt. To use other line weight options, click More Lines. The style of the line can be changed to dashed lines which include options such as round dots, square dots, and combinations of dashes and dots. You can also add an arrowhead to the beginning or end of a line. Weight options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Shape Effects Format tab Shape Fill Shape Effects Shape Effects give your shapes a professional appearance. With PowerPoint, you have options for preset three-dimensional effects, shadows, reflections, glows, soft edges, bevels, and 3-D rotations. Select the shape, click the Format tab, and then click Shape Effects. Click the effect and a gallery displays the options you have. At the bottom of each of the effect galleries, you have the option to click 3-D Options where you can define the bevel, depth, contour, and surface of the effect. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Smart Art PowerPoint includes a feature to produce infographics to illustrate concepts and processes. With SmartArt, you create a diagram and enter the text of your message in one of many existing layouts. You can also convert existing text to SmartArt. Shown here are two slides with the same information. You can see that the SmartArt diagram on the right makes the information more attractive and easier to understand. The following slides contain more information about the SmartArt choices you can make. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

SmartArt Categories Insert tab SmartArt Subtypes Categories Description The SmartArt gallery contains nine categories as shown in the dialog box. Each category includes a description of the type of information that is appropriate for the layouts in that category. For instance, the List type is used to show non-sequential information, while the Cycle type shows a continual process. Within each category, there are subtypes from which to select. Click SmartArt on the Insert tab to select a type of diagram. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

SmartArt Text Text pane Once you have selected the type of SmartArt diagram and clicked OK, a Text pane appears so you can enter the text. The Text pane works like an outline in PowerPoint. Enter a line of text, press enter, and then press Tab or Shift+Tab to increase or decrease the indent level. The font size automatically changes to fit the size of the shape or the shape may grow to accommodate the text within it. Extra shapes are added as you enter more text on the Text pane. Any extra shapes can be deleted from the diagram. PowerPoint will automatically adjust the shapes to eliminate blank space. SmartArt diagrams can be modified in the same way all shapes are modified in PowerPoint. You can reposition or resize the diagram by dragging its borders. You can add additional shapes. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Change SmartArt Colors
Change Colors Design tab The color scheme of a SmartArt diagram is changed using the Change Colors command to display the Colors gallery. Select the SmartArt infographic and click change Colors on the Design tab. This gallery contains Primary Theme Colors, Colorful, and Accent color schemes. Click on a color variation to apply it to the SmartArt diagram. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Quick Styles with SmartArt
Design tab Gallery Quick Style Quick Styles can be applied to SmartArt so that your presentation is consistent. Select the diagram, and then click the Quick Style from the SmartArt Styles gallery on the Design tab. Click the More button to view the complete gallery for that type of diagram. Point to a style and a Live Preview is shown on the SmartArt diagram. Shown here are the Quick Styles for the Cycle type of SmartArt. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Change Layout or Type Design tab More button More Layouts After creating a SmartArt infographic, you may find that the text on the diagram is too small and not readable. Often the best solution is to select a different layout. Begin by selecting the SmartArt diagram, and then click the More button in the Layouts group of the Design tab. Click a new layout and critically evaluate the slide to see if it is more readable. This slide shows a new layout for a previously unreadable hierarchy chart. Changing to a vertical layout increased the size of the text. In some cases, you may decide to completely change the type of SmartArt diagram. Use the same steps to open the Layouts gallery and click More Layouts at the bottom of the gallery to display the nine types of SmartArt graphics from which you originally selected the current layout. Click a new layout and the text will fill into the new SmartArt diagram. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Convert Text to SmartArt
Convert to SmartArt Graphic Live Preview You can convert text that is already on a slide by selecting the text, and then clicking Convert to SmartArt Graphic in the Paragraph group on the Home Tab. When the SmartArt gallery appears, click the layout you desire. As you move your mouse pointer over each layout type, a Live Preview will display the text in the SmartArt graphic type. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

WordArt WordArt Styles Special effects can be applied to text to make it more graphic and decorative. These special effects apply to the text itself, not the shape surrounding the text. The WordArt gallery has a variety of text styles to choose from, or you have the option to make changes to the individual settings or elements. Existing text can be converted into WordArt text, or you can create a WordArt object and then enter text. To convert text into a WordArt object, select the text, click the Format tab, and select the WordArt style you wish to use. To create the WordArt Object first, click WordArt on the Insert tab, and then select the WordArt style. A placeholder will appear in which to type the text you wish to display as WordArt. WordArt placeholder Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Modify WordArt Format tab Transform options WordArt selected You can modify the style of a WordArt object after you have created it. You can use Quick Styles to accomplish the modification, and this can help you maintain consistency within your presentation. As an alternative you can modify the fill, outline, and effects individually using WordArt Styles group. WordArt Text Effects include a unique Transform option that can rotate the text around a path or add a warp to stretch, angle, or bloat letters. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Modify Objects Clip art images, available in Microsoft Office 2010, are used to enhance your presentations, but sometimes you may find that you want to modify clip art objects to make them fit your needs. This figure shows the clip art image, as it was downloaded from Microsoft Office Online, on the left side. Look carefully at the hotdogs and hamburger, and you will see they are the same objects but they have been flipped and resized. The milkshake was recolored, as well as flipped and resized. The original clip art was broken apart and the shapes were modified. In the next several slides, methods for object manipulation will be discussed. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Resize Objects Format tab Size Dialog Box Launcher Lock aspect ratio Resizing objects is one of the most common modification procedures. You probably know about dragging the sizing handles to change the size of objects, but you may need to resize objects to fit within specifications. Select the object and then click the Format tab. Click the Size Dialog Box Launcher to open the Format Shape dialog box shown on this slide. You can enter exact measurements for the shape height and width, as well as rotate the object. The object can also be scaled based on its original size. To maintain the proportions of the clip art, make sure the Lock aspect ratio check box is selected. This keeps you from distorting the clip art. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Flip and Rotate Objects
Rotation handle Rotate Side handle Sometimes you want an object to face a different way. When you reverse the direction it faces, you flip it. You can flip an object vertically, which is up or down, or horizontally, which gives you a mirror image by flipping the object side to side. You may also need to rotate the object around its axis. Think about photographs you might take where you flip the camera on its side to get the whole image you desire. When you download the image to your computer, it is displayed sideways. You can rotate the photograph left or right 90°, flip it horizontally or vertically, or freely rotate it in any number of degrees. Select the object and then click Rotate on the Format tab. When you place the mouse pointer over the options, a Live Preview shows the effect of the option on the object. Click the option to apply it to the object. You can also drag the green rotation handle located at the top of the object in the direction you want it to rotate. If you need to flip the object, select the appropriate action from the Rotate menu or drag one of the side sizing handles over the opposite side to flip it. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Group and Ungroup Objects
Remember the hot dog, hamburger and shake from a few slides ago? These objects were ungrouped and manipulated in different ways. Ungrouping breaks a combined object into individual pieces that can be modified or deleted. You can also group multiple objects to act or move as though they were a single object. In this slide, the graphic was ungrouped until the graphic was broken into individual pieces. Notice the sizing handles around each piece? This means that each portion of the graphic can be moved, resized, rotated, and regrouped with other objects. To work with the individual pieces, click outside of the graphic and then click the individual shape you wish to change. In order for a clip art image to be ungrouped or grouped, the image must be a vector graphic. Vector graphics are created with software that stores the graphic information as geometric formulas. These files can easily be edited and layered. They also take much less storage space. Some non-vector graphics can be converted into drawing objects and then ungrouped. Generally if you convert a photograph into a drawing object, you lose details and it won’t look very good in your presentation. So don’t plan on removing friends from photographs, or changing the color of their clothes using PowerPoint! Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Recolor Pictures Color More Variations Colors in a clip art image can be changed using the Color option on the Format tab. This opens the Recolor gallery where you can select colors schemes such as Washout, Black and White, Grayscale, and Sepia. You can select the theme colors for recoloring the image by clicking More Variations to open the Theme Colors gallery. Original Washout Black and White: 75% Blue, Accent color 1 light Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Set Transparent Color Set Transparent Color Transparent It is often handy to be able to set a color as transparent in clip art. Click Set Transparent Color on the Recolor gallery, and then click on the clip art color you wish to make transparent. This graphic shows the girl’s shirt color as transparent so that anything underneath, in this case the white of the slide background, is visible. Original color Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Arranging Objects Selection Pane Selected portion As you put more objects on a slide, it can become a challenge to arrange them. PowerPoint has several features to control the order and position of the objects, how the objects align to one another, and how they align to the slide. The Selection Pane is designed to help you select the objects. To use the selection, click object on the slide, and then click Selection Pane on the Format tab. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Order Objects Bring Forward Send Backward The top graphic in this slide is really a circle, square, and triangle all stacked or ordered on top of each other. The circle is on the bottom layer. The square is on the middle layer. The triangle is on the topmost layer. Objects can be arranged in a stacking order or aligned in relationship to other objects on the slide. Select the object you wish to arrange, and click the Bring Forward or Send Backward option from the Arrange group. If you click the arrow on each of these options, you can bring the object forward in increments using Bring Forward, or you can place it at the top of the stacking order by clicking Bring to Front. Similar options are available using the Send Backward arrow. Notice that the square is selected in the bottom graphic and has been brought forward to the top of the stacking order. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Grids and Guidelines Align Rulers Snap to grid Guidelines Snap to other objects Objects can be aligned on slides with the help of rulers, grids, and guides. Rulers and guides allow you to make precise measurements on your slide. A grid is a set of non-printing lines which will not show when the presentation is displayed. Click the View tab, and then click the checkbox for Gridlines, Rulers, or Guides. Change the spacing between the gridlines if you want them to be closer or further apart. The Grids and Guides dialog box, available by clicking Align on the Drawing Tools Format tab, allows you to make changes to the grid. You can change the size of the grid by adjusting the Spacing. By default, objects snap to gridlines or other objects as you move them around the slide. This is helpful as an alignment tool. You can also turn off this feature, if you wish, using the Grids and Guides dialog box. If you just want to turn off the snap while you are moving one object, press Alt as you drag the object. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Align Objects Align Objects can be precisely aligned using the Align feature. Select the objects to align, click Align on the Drawing Tools Format tab or Arrange in the Drawing group of the Home tab, and choose the way you want the objects to align on the slide or in relationship to each other. Another Align feature is to distribute objects evenly over a given area. This puts an equal amount of space between each object. You can distribute the objects horizontally or vertically. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Summary Shapes are visual objects that add impact to presentations. SmartArt presents information graphically. WordArt is decorative text. Graphic objects can be manipulated to fit your needs. In this chapter, you have learned the value of graphic objects in presentations. Shapes add interest to your slides. SmartArt is used to create infographics which not only draw attention to the slide, but convey a message. WordArt is a creative way to enhance text on slides. Graphic objects, including clip art and shapes, can be manipulated in a variety of ways. You can modify the colors, size, orientation, rotation, and much more, using PowerPoint tools. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Questions Adding shapes and infographics to presentations really helps your audience to stay focused on your message. Be sure to ask questions as you complete your study of this chapter, so that you fully understand these powerful tools. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

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Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

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