1. HEI ICI REPORTING RESULTS
Annica Moore
Internationalisation services for Higher Education
Finnish National Agency for Education EDUFI

2. ANNUAL REPORT SUCCESS! Narrative report
Full Report Consist of:
Narrative report
Financial report (excel-template)
Bookkeeping report
Working hour report
SUCCESS!
01/12/2018
Finnish National Agency for Education

3. FINANCIAL REPORT

4. FINANCIAL REPORT BOOKKEEPING REPORT WORKING HOUR REPORT
xls template
Reporting per cost item, per partner HEI
BOOKKEEPING REPORT
from the accounting system of the coordinating institution
Balanced with the financial report
WORKING HOUR REPORT
Document with compiled information on working hour reports of all partners (max 2 pages)
Institution/person/n:o of h/month/description of the main tasks for the project
Bookkeeping Report:
Printout from the accounting system with project code
Project report and bookkeeping report balanced
Summed with type of expenses ???
Working Hour Report:
Document with compiled information on working hour reports of all partners (max 2 pages)
Institution/person/n:o of h/month/description of the main tasks for the project
01/12/2018
Finnish National Agency for Education

5. FINANCIAL REPORTING
The contracting HEI is responsible for the control of the expenditure according to the approved budget, and as such the financial reporting needs to follow the same budget lines as the project’s approved budget.
The financing by the Ministry of Foreign Affairs (80 %) and self-financing (20 %) are calculated in the excel-template on the basis of total amount of expenditure
Only costs occurring in the contract period of the project and directly linked to the project activities can be reported/will be accepted
all reported costs must be verified by supporting documentation
Percentage for indirect employee costs and the overheads percentage by the Finnish HEIs given at the time of application submission remain the same throughout the whole project duration.
01/12/2018
Finnish National Agency for Education

6. NARRATIVE REPORT

7. FILLED IN ONLINE FILL IN WORD DOCUMENT – NOT FINAL VERSION
SHARING WITH PARTNERS
WEBINAR REPORTING CLINIC
FULL INSTRUCTIONS
01/12/2018
Finnish National Agency for Education

8. 1. OVERVIEW OF PROJECT IMPLEMENTATION 2
1. OVERVIEW OF PROJECT IMPLEMENTATION 2. CONSISTENCY WITH DEVELOPMENT POLICY 3. ACHIEVEMENT OF RESULTS / REPORTING PERIOD 4. SUSTAINABILITY 5. COMPLEMENTARITY 6. PROJECT MANAGEMENT 7. PROJECT VISIBILITY 8. LESSONS LEARNED 9. QUANTITATIVE DATA
Hope you have all received the document
To be discussed today – changes to come.
Concentrating on those in green – questions before we begin on any of the other elements?
01/12/2018
Finnish National Agency for Education

9. Clear, consistent and concise
Good Reports
Clear, consistent and concise
--> no redundancy
Focus on the results of the project
Quantifies results whenever possible
Explains how the objectives of the project were achieved
Is this helpful?
Provides content for further planning and for funding
List of acronyms and abbreviations
Provides input on the cross-cutting objectives and country strategies of development policy
01/12/2018
Finnish National Agency for Education

10. WHY DO WE ORGANISE TRAININGS?
WHO’S LIFE IS BETTER HOW AND WHY BECAUSE THEY PARTICIPATED IN THIS TRAINING?
01/12/2018
Finnish National Agency for Education

11. OBSERVABLE, MEASURABLE CHANGE DELIVERED BY THE ACTIVITIES
RESULT
OBSERVABLE, MEASURABLE CHANGE DELIVERED BY THE ACTIVITIES
01/12/2018
Finnish National Agency for Education

12. RESULTS FRAME / LFA INTERVENTION LOGIC
FUTURE IMPACT
GENERAL / OVERALL OBJECTIVE
PURPOSE / SPECIFIC OBJECTIVE / OUTCOME
PROBLEM YOU HAVE RESOLVED
RESULTS / TANGIBLE OUTPUTS
ACTIVITIES ACTIVITIES ACTIVITIES ACTIVITIES ACTIVITIES
An outcome is a change that occurred BECAUSE OF YOUR PROJECT.
 Joint with communications training we can say that the project management capacities of coordinators have been advanced
Impacts are often uncertain and unpredictable
Graduating from a training program may eventually lead to a better quality of life for the individual.
The first column of the 4x4 matrix shows the project logic (also called intervention logic) – hence the name logical framework.
On the bottom row, you’ll find the project’s activities. When the activities are completed, we expect them to lead to tangible outputs.
All the different results together will help to achieve the project’s purpose (sometimes called 'specific objective’). This is the main reason why the project was conceived in the first place.
It is the problem that you want to resolve. In a broader context, the project’s purpose will help achieve one or more goals (or 'general objectives'), which you can find in the top row.
The term 'project logic' means that one thing leads to another:
01/12/2018
Finnish National Agency for Education

13. CROSS-CUTTING OBJECTIVES
PROMOTE GENDER EQUALITY REDUCE INEQUALITY OF ALL KINDS STRENGTHEN CLIMATE SUSTAINABILITY
HRBA principles: non-discrimination, participation,
inclusion, accountability, transparency
HRBA assessment
Joint project preparation
Students (rights-holders)
Participation in education (vulnerable groups)
Clear internal communication
Gender
Project activities do not contribute to discrimination
01/12/2018
Finnish National Agency for Education

14. NEGATIVE NEUTRAL SENSITIVE POSITIVE TRANSFORMATIVE
01/12/2018
Finnish National Agency for Education

15. GENERAL RULES Proof of effectiveness of the intervention
Prepared jointly with the partner HEI(s), approved by Project Board
Describe progress against project objectives and expected results
Proof of effectiveness of the intervention
Provide pictures, links, videos
01/12/2018
Finnish National Agency for Education

16. QUESTIONS COMMENTS