1. Benchmark Series Microsoft Word 2016 Level 1
Word 2016 Levels 1&2
Chapter 7
Creating Tables and Smart Art

2. Benchmark Series Microsoft Word 2016 Level 1
Unit 2 Enhancing and Customizing Documents Chapter 7 Creating Tables and SmartArt
Some Word data can be organized in a table, which is a combination of columns and rows. Use the Tables feature to insert data in columns and rows. This data can consist of text, values, and formulas. In this chapter, you will learn how to create and format a table and insert and format data in it. Word also includes a SmartArt feature that provides a number of predesigned graphics. In this chapter, you will learn how to use these graphics to create diagrams and organizational charts.
Chapter 7
Creating Tables and Smart Art

3. Contents: Creating Tables and Smart Art
Benchmark Series Microsoft Word 2016 Level 1
Contents: Creating Tables and Smart Art
Create a Table
Change the Table Design
Select Cells
CHECKPOINT 1
Change the Table Layout
Convert Text to a Table and a Table to Text
Draw a Table
Insert a Quick Table
Perform Calculations in a Table
Insert an Excel Spreadsheet
Create SmartArt
CHECKPOINT 2
Summary
Navigate through this presentation while in Slide Show view. Click an underlined content item on this slide to advance directly to the related topic slide. To return to this slide, click the Contents button located in the bottom right corner of all slides.
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Chapter 7
Creating Tables and Smart Art

4. Benchmark Series Microsoft Word 2016 Level 1
Create a Table
Use the Tables feature to create boxes of information called cells.
A cell is the intersection between a row and a column.
Columns in a table are lettered from left to right beginning with A.
Rows in a table are numbered from top to bottom beginning with 1.
The cell in the upper left corner of the table is cell A1.
A cell can contain text, characters, numbers, data, graphics, or formulas.
When a table is created, the insertion point is positioned in the cell in the upper left corner of the table. Each cell in a table has a cell designation. The cell to the right of A1 is B1, the cell to the right of B1 is C1, and so on.
Chapter 7
Creating Tables and Smart Art

5. Create a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create a Table (continued)
table move handle
move table column marker
end-of-row marker
gridlines
end-of-cell marker
resize handle
The image in this slide shows an example of a table with four columns and four rows.
In a table, nonprinting characters identify the ends of cells and the ends of rows. To view these characters, click the Show/Hide ¶ button in the Paragraph group on the Home tab. The end-of-cell marker displays inside each cell and the end-of-row marker displays at the end of each row of cells.
When the insertion point is positioned in a cell in the table, move table column markers display on the horizontal ruler. These markers represent the ends of columns and are useful in changing the widths of columns.
Chapter 7
Creating Tables and Smart Art

6. Create a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create a Table (continued)
To create a table:
Click Insert tab.
Click Table button.
Point to create number of columns and rows.
Click mouse button. 3
Move the mouse pointer down and to the right in the drop-down grid until the label above the grid displays the required number of columns and rows and click the left mouse button.
Chapter 7
Creating Tables and Smart Art

7. Create a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create a Table (continued)
To create a table using the Insert Table dialog box:
Click Insert tab.
Click Table button.
Click Insert Table.
Specify number of columns and rows.
Click OK.
A table can also be created with options at the Insert Table dialog box. 5
Chapter 7
Creating Tables and Smart Art

8. Create a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create a Table (continued)
With the insertion point positioned in a cell, type or edit text.
If the text typed in a cell does not fit on one line, it wraps to the next line within the same cell.
If the Enter key is pressed within a cell, the insertion point moves to the next line within the same cell.
The cell vertically lengthens to accommodate the text and all cells in that row also lengthen.
Insert a page break within a table by pressing Ctrl + Enter. The page break is inserted between rows, not within a row.
Chapter 7
Creating Tables and Smart Art

9. Create a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create a Table (continued)
To move the insertion point
Press these keys
to next cell
Tab
to preceding cell
Shift + Tab
forward one character
Right Arrow key
backward one character
Left Arrow key
to previous row
Up Arrow key
to next row
Down Arrow key
to first cell in row
Alt + Home
to last cell in row
Alt + End
to top cell in column
Alt + Page Up
to bottom cell in column
Alt + Page Down
To use the mouse to move the insertion point to a different cell within the table, click in the specific cell. To use the keyboard to move the insertion point to a different cell within the table, refer to the information shown in the table in this slide.
Pressing the Tab key in a table causes the insertion point to move to the next cell in the table. To move the insertion point to a tab within a cell, press Ctrl + Tab. If the insertion point is in the last cell of the table, pressing the Tab key adds another row to the table.
Chapter 7
Creating Tables and Smart Art

10. Change the Table Design
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Design
When a table is created, the Table Tools Design tab is active.
Table Tools Design tab
The Table Tools Design tab contains a number of options for enhancing the appearance of the table, as shown in the image in this slide.
Chapter 7
Creating Tables and Smart Art

11. Change the Table Design (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Design (continued)
To apply a table style:
Click Table Tools Design tab.
Click More Table Styles button.
Click style. 3
With options in the Table Styles group, apply a predesigned style that adds color and border lines to a table and shading to cells.
Chapter 7
Creating Tables and Smart Art

12. Change the Table Design (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Design (continued)
To use table style options:
Click Table Tools Design tab.
Check option boxes in Table Style Options group.
Table Style Options group
Maintain further control over the predesigned style formatting applied to columns and rows with options in the Table Style Options group. For example, if the table contains a total row, insert a check mark in the Total Row check box.
Chapter 7
Creating Tables and Smart Art

13. Change the Table Design (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Design (continued)
To apply shading to a table:
Select cells.
Click Table Tools Design tab.
Click Shading button arrow.
Click color option. 3
Apply additional design formatting to cells in a table with the Shading button in the Table Styles group.
Chapter 7
Creating Tables and Smart Art

14. Change the Table Design (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Design (continued)
To apply borders to a table:
Select cells.
Click Table Tools Design tab.
Click Borders button arrow.
Click border option. 3
Use options in the Borders group to customize the borders of cells in a table. Click the Border Styles button to display a drop-down list of predesigned border lines. Use other buttons in the Borders group to change the line style, width, and color; add or remove borders; and apply the same border style to other cells with the Border Painter button.
Chapter 7
Creating Tables and Smart Art

15. Benchmark Series Microsoft Word 2016 Level 1
Select Cells
The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar.
Each row in a table contains a row selection bar, which is the space just left of the left edge of the table.
Position the mouse pointer in the cell selection bar and it turns into a small black arrow that points up and to the right.
Position the mouse pointer in the row selection bar and the mouse pointer turns into a white arrow that points up and to the right.
row selection bar
Chapter 7
Creating Tables and Smart Art

16. Select Cells (continued)
Benchmark Series Microsoft Word 2016 Level 1
Select Cells (continued)
To select this
Do this
cell
Position the mouse pointer in the cell selection bar at the left edge of the cell until it turns into a small black arrow that points up and to the right and click the left mouse button.
row
Position the mouse pointer in the row selection bar at the left edge of the table until it turns into an arrow that points up and to the right and click the left mouse button.
column
Position the mouse pointer on the uppermost horizontal gridline of the table in the appropriate column until it turns into a small black arrow that points down and click the left mouse button.
continues on next slide…
Use the mouse pointer to select a cell, row, or column or to select an entire table. The table in this slide, which continues on the next slide, describes methods for selecting in a table with the mouse.
Chapter 7
Creating Tables and Smart Art

17. Select Cells (continued)
Benchmark Series Microsoft Word 2016 Level 1
Select Cells (continued)
To select this
Do this
adjacent cells
Position the mouse pointer in the first cell to be selected, click and hold down the left mouse button, drag the mouse pointer to the last cell to be selected, and release the mouse button.
all cells in a table
Click the table move handle or position the mouse pointer in the row selection bar for the first row at the left edge of the table until it turns into an arrow that points up and to the right, click and hold down the left mouse button, drag down to select all the rows in the table, and release the left mouse button.
text within a cell
Position the mouse pointer at the beginning of the text, click and hold down the left mouse button, and drag the mouse across the text. (When a cell is selected, its background color changes to gray. When
the text within a cell is selected, only those lines containing text are selected.)
This slide continues from the previous slide and describes methods for selecting a table with the mouse.
Chapter 7
Creating Tables and Smart Art

18. Select Cells (continued)
Benchmark Series Microsoft Word 2016 Level 1
Select Cells (continued)
To select
Press
next cell’s contents
Tab
preceding cell’s contents
Shift + Tab
entire table
Alt + 5 (on numeric keypad with Num Lock off)
adjacent cells
Press and hold down the Shift key and press an arrow key repeatedly.
column
Position the insertion point in the top cell of the column, click and hold down the Shift key, and press the Down Arrow key until the column is selected.
In addition to the mouse, the keyboard can be used to select specific cells within a table. The table in this slide displays the commands for selecting specific elements of a table.
To select only the text within a cell, rather than the entire cell, press the F8 function key to turn on the Extend mode and move the insertion point with an arrow key. When a cell is selected, its background color changes to gray. When the text within a cell is selected, only those lines containing text are selected.
Chapter 7
Creating Tables and Smart Art

19. Benchmark Series Microsoft Word 2016 Level 1
CHECKPOINT 1
Benchmark Series Microsoft Word 2016 Level 1
Use the Tables feature to create boxes of information called
areas.
cells.
columns.
rows.
Press this key to turn on Extend mode to select text. F1 F2 F4 F8
Answer
Answer
Next Question
Next Question
Press these keys to move the insertion point to the preceding cell using the keyboard.
Ctrl + Tab
Alt + Tab
Shift + Tab
Alt + Ctrl + Tab
To select the next cell’s contents press this key(s).
Tab
Shift + Tab
Alt + Tab
Ctrl + Tab
In Slide Show view, click the Answer button after you believe that you know the correct answer to Question 1. The correct answer will be displayed. Click the Next Question button and Question 2 will appear. Repeat these steps for the remaining questions. When you have clicked the Answer button for Question 4, the Next Slide button will appear. Click this button to advance to the next slide.
Answer
Answer
Next Question
Next Slide
Chapter 7
Creating Tables and Smart Art

20. Change the Table Layout
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout
When a table is created, the Table Tools Layout tab is active.
Table Tools Layout tab
To further customize a table, consider changing the layout by inserting or deleting columns and rows and specifying cell alignments. Change the table layout with options at the Table Tools Layout tab, shown in the image in this slide. Use options and buttons on the tab to select specific cells, delete and insert rows and columns, merge and split cells, specify cell height and width, sort data in cells, and insert formulas.
Chapter 7
Creating Tables and Smart Art

21. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To select with the Select button:
Position insertion point.
Click Table Tools Layout tab.
Click Select button.
Select option. 3
Along with selecting cells with the keyboard and mouse, specific cells can be selected with the Select button in the Table group on the Table Tools Layout tab.
At the drop-down list, specify what is to be selected: the entire table or a column, row, or cell.
Chapter 7
Creating Tables and Smart Art

22. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
Cell borders are identified by horizontal and vertical thin black gridlines.
A cell border gridline can be removed but the cell border is maintained.
If cell border gridlines are removed, the display of nonprinting gridlines can be turned on.
These nonprinting gridlines display as dashed lines.
Chapter 7
Creating Tables and Smart Art

23. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To insert a row or column:
Position insertion point.
Click Table Tools Layout tab.
Click button in Rows & Columns group. 2
Click the button in the group that inserts the row or column in the desired location, such as above, below, to the left, or to the right.
Chapter 7
Creating Tables and Smart Art

24. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
In addition to using options on the Table Tools Layout tab, rows or columns can be inserted using icons.
insert row icon
Display the insert row icon by positioning the mouse pointer just outside the left border of the table at the left of the row border. When the insert row icon displays (a plus symbol in a circle and a border line), click the icon and a row is inserted below the insert icon border line. To insert a column, position the mouse pointer above the column border line until the insert column icon displays and click the icon. This inserts a new column immediately left of the insert column icon border line.
Chapter 7
Creating Tables and Smart Art

25. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To delete a table, row, or column:
Position insertion point.
Click Table Tools Layout tab.
Click Delete button.
Click option. 3
To delete a table, row, or column, click the Delete button and click the option identifying what is to be deleted.
Chapter 7
Creating Tables and Smart Art

26. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To merge cells:
Select cells.
Click Table Tools Layout tab.
Click Merge Cells button. 3
Click the Merge Cells button in the Merge group on the Table Tools Layout tab to merge selected cells and click the Split Cells button to split the currently active cell.
Chapter 7
Creating Tables and Smart Art

27. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To split cells:
Click in cell.
Click Table Tools Layout tab.
Click Split Cells button.
Select options.
Click OK.
split cells
Click the Split Cells button and the Split Cells dialog box displays with options for specifying the number of columns or rows into which the active cell should be split.
To split one table into two tables, position the insertion point in a cell in the row that will be the first row in the new table and click the Split Table button.
Chapter 7
Creating Tables and Smart Art

28. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change column width using the move table column markers:
Position mouse pointer on a marker.
Drag marker to position. 1
When a table is created, the column width and row height are equal. Both can be customized with buttons in the Cell Size group on the Table Tools Layout tab. Use the Table Row Height measurement box to increase or decrease the heights of rows and use the Table Column Width measurement box to increase or decrease the widths of columns. The Distribute Rows button will make all the selected rows the same height and the Distribute Columns button will make all the selected columns the same width.
Press and hold down the Shift key while dragging a table column marker and the horizontal ruler remains stationary while the table column marker moves. Press and hold down the Alt key while dragging a table column marker and measurements display on the horizontal ruler.
Chapter 7
Creating Tables and Smart Art

29. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change column width using the table gridlines:
Position arrow pointer on gridline.
Drag gridline to position. 2
Press and hold down the Alt key while dragging the gridline and column measurements display on the horizontal ruler.
Chapter 7
Creating Tables and Smart Art

30. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To adjust row height:
Position mouse pointer on a marker.
Drag marker to position. 2
Adjust row height in a manner similar to adjusting column width.
Press and hold down the Alt key while dragging the adjust table row marker or the row gridline and measurements display on the vertical ruler.
Chapter 7
Creating Tables and Smart Art

31. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To use AutoFit:
Click Table Tools Layout tab.
Click AutoFit button.
Click AutoFit Contents. 3
Use the AutoFit button in the Cell Size group to make the column widths in a table automatically fit the contents.
Chapter 7
Creating Tables and Smart Art

32. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change cell alignment:
Select cell(s).
Click Table Tools Layout tab.
Click alignment button.
The Alignment group on the Table Tools Layout tab contains a number of buttons for specifying the horizontal and vertical alignment of text in cells. Each button contains a visual representation of the alignment. Hover the mouse pointer over a button to display a ScreenTip with the button name and description.
alignment buttons
Chapter 7
Creating Tables and Smart Art

33. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To repeat a header row:
Click in header row or select rows.
Click Table Tools Layout tab.
Click Repeat Header Rows button. 3
If a table is divided between two pages, consider adding the header row at the beginning of the table that continues on the second page. This helps the reader understand the data in each column.
To repeat more than one header row, select the rows and click the Repeat Header Rows button.
Chapter 7
Creating Tables and Smart Art

34. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change cell margin measurements:
Click Table Tools Layout tab.
Click Cell Margins button.
Change measurements.
Click OK. 3
By default, the cells in a table contain specific margin measurements. The top and bottom margins in a cell have a default measurement of 0 inch and the left and right margins have a default measurement of 0.08 inch. Change these default measurements with options at the Table Options dialog box.
Chapter 7
Creating Tables and Smart Art

35. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change the cell margin measurements for one cell or selected cells:
Position insertion point or select cells.
Click Table Tools Layout tab.
Click Properties button.
Click Cell tab.
Click Options button.
Remove check mark from Same as the whole table option.
Specify new cell margin measurements.
Click OK. 6
Changes to cell margins will affect all the cells in a table.
Chapter 7
Creating Tables and Smart Art

36. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change cell direction:
Select cells.
Click Table Tools Layout tab.
Click Text Direction button. 3
Each time the Text Direction button is clicked, the text in the cell rotates 90 degrees.
Chapter 7
Creating Tables and Smart Art

37. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change table alignment:
Click Table Tools Layout tab.
Click Properties button.
Click Table tab.
Click alignment option. 3
By default, a table aligns at the left margin.
Change table dimensions by clicking the Preferred width check box to insert a check mark. This makes active both the width measurement box and the Measure in option box. Type a width measurement in the measurement box and specify whether the measurement type is inches or a percentage with the Measurement in option box.
Chapter 7
Creating Tables and Smart Art

38. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To change the table size with the resize handle:
Hover mouse pointer over table.
Position mouse on resize handle.
Drag to increase and/or decrease size and proportion of table. 3
The resize handle displays as a small white square.
Chapter 7
Creating Tables and Smart Art

39. Change the Table Layout (continued)
Benchmark Series Microsoft Word 2016 Level 1
Change the Table Layout (continued)
To move a table:
Position mouse pointer on table move handle until pointer displays with four-headed arrow attached.
Click and hold down left mouse button.
Drag table to new location.
Release mouse button. 3
Position the mouse pointer in a table and a table move handle displays in the upper left corner.
Chapter 7
Creating Tables and Smart Art

40. Convert Text to a Table and a Table to Text
Benchmark Series Microsoft Word 2016 Level 1
Convert Text to a Table and a Table to Text
To convert text to a table:
Select text.
Click Insert tab.
Click Table button.
Click Convert Text to Table.
Click OK.
Create a table and enter text in the cells or create the text and convert it to a table. Converting text to a table provides formatting and layout options available on the Table Tools Design tab and the Table Tools Layout tab. When typing the text to be converted to a table, separate units of information using separator characters, such as commas or tabs. These characters identify where the text is divided into columns. At the Convert Text to Table dialog box, specify the separator. 5
Chapter 7
Creating Tables and Smart Art

41. Convert Text to a Table and a Table to Text (continued)
Benchmark Series Microsoft Word 2016 Level 1
Convert Text to a Table and a Table to Text (continued)
To convert a table to text:
Click Table Tools Layout tab.
Click Convert to Text button.
Specify separator.
Click OK. 2
Convert a table to text by positioning the insertion point in any cell of the table, click the Table Tools Layout tab, and click the Convert to Text button in the Data group. At the Convert Table To dialog box, specify the separator and click OK.
Chapter 7
Creating Tables and Smart Art

42. Benchmark Series Microsoft Word 2016 Level 1
Draw a Table
To draw a table:
Click Insert tab.
Click Table button.
Click Draw Table.
Drag pen pointer to create table. 4
To correct an error when drawing a table, click the Eraser button in the Draw group on the Table Tools Layout tab (which changes the mouse pointer to an eraser) and drag over any border lines to be erased. Clicking the Undo button will also undo the most recent action.
Chapter 7
Creating Tables and Smart Art

43. Benchmark Series Microsoft Word 2016 Level 1
Insert a Quick Table
To insert a quick table:
Click Insert tab.
Click Table button.
Point to Quick Tables.
Click table. 3
Word includes a Quick Tables feature for inserting predesigned tables in a document.
Chapter 7
Creating Tables and Smart Art

44. Perform Calculations in a Table
Benchmark Series Microsoft Word 2016 Level 1
Perform Calculations in a Table
The numbers in cells can be added, subtracted, multiplied, and divided.
In addition, other calculations can be performed.
To change the order of operations, put parentheses around the part of the calculation to be performed first.
In the default formula, the SUM part of the formula is called a function.
Data can be calculated in a Word table, but for complex calculations consider using an Excel worksheet.
Word also provides other functions for inserting formulas. These functions are available in the Paste function option box in the Formula dialog box.
Chapter 7
Creating Tables and Smart Art

45. Perform Calculations in a Table (continued)
Benchmark Series Microsoft Word 2016 Level 1
Perform Calculations in a Table (continued)
To insert a formula in a table:
Click in cell.
Click Table Tools Layout tab.
Click Formula button.
Type formula.
Click OK.
Specify the numbering format with the Number format option box in the Formula dialog box.
If changes are made to the values in a formula, the result of the formula needs to be updated. To do this, right-click the formula result and click Update Field at the shortcut menu. Or click the formula result and then press the F9 function key, which is the Update Field keyboard shortcut. To update the results of all the formulas in a table, select the entire table and press the F9 function key. 4
Chapter 7
Creating Tables and Smart Art

46. Insert an Excel Spreadsheet
Benchmark Series Microsoft Word 2016 Level 1
Insert an Excel Spreadsheet
To insert an Excel worksheet:
Click Insert tab.
Click Table button.
Click Excel Spreadsheet.
An Excel spreadsheet (usually referred to as a worksheet) can be inserted into a Word document, which provides some Excel functions for modifying and formatting the data.
Increase or decrease the number of visible cells by dragging the sizing handles that display around the worksheet. Use buttons on the Excel ribbon tabs to format the worksheet. Click outside the worksheet and the Excel ribbon tabs are removed. Double-click the table to redisplay the Excel ribbon tabs. 3
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47. Benchmark Series Microsoft Word 2016 Level 1
Create SmartArt
To insert a SmartArt graphic:
Click Insert tab.
Click SmartArt button.
Double-click graphic. 3
Use Word’s SmartArt feature to insert graphics such as diagrams and organizational charts in a document. SmartArt offers a variety of predesigned graphics.
Predesigned SmartArt graphics display in the middle panel of the dialog box. Use the scroll bar at the right side of the middle panel to scroll down the list of choices. Click a graphic in the middle panel and its name displays in the right panel along with a description. SmartArt includes graphics for presenting a list of data; showing data processes, cycles, and relationships; and presenting data in a matrix or pyramid. Double-click a graphic in the middle panel of the dialog box and the graphic is inserted in the document.
Chapter 7
Creating Tables and Smart Art

48. Create SmartArt (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create SmartArt (continued)
Type text in the text pane or type directly in the graphic.
text pane
When a SmartArt graphic is inserted in a document, a text pane displays at the left side of the graphic.
Chapter 7
Creating Tables and Smart Art

49. Create SmartArt (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create SmartArt (continued)
Use options and buttons on the SmartArt Tools Design tab to:
add objects,
change the graphic layout,
apply a style to the graphic, and
reset the graphic to the original formatting.
Use options and buttons on the SmartArt Tools Format tab to:
change the sizes and shapes of objects in the graphic;
apply shape styles and WordArt styles;
change the shape fill, outline, and effects; and
arrange and size the graphic.
These tabs become active when the graphic is inserted in the document.
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Creating Tables and Smart Art

50. Create SmartArt (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create SmartArt (continued)
To position a SmartArt graphic:
Click SmartArt Tools Format tab.
Click Position button.
Click option. 2
Along with positioning the SmartArt graphic, the options at the Position button drop-down gallery apply square text wrapping, which means text wraps around the border of an object. Text wrapping can also be applied by clicking the Arrange button, click the Wrap Text button, and click a wrapping style at the drop-down gallery. Or it can be applied with options from the Layout Options button outside the upper right corner of the selected SmartArt graphic. Move a SmartArt graphic by positioning the arrow pointer on the graphic border until the pointer displays with a four-headed arrow attached, click and hold down the left mouse button, and drag the graphic to the new location. Nudge the SmartArt graphic or a shape or selected shapes in the graphic using the up, down, left, and right arrow keys on the keyboard.
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51. Create SmartArt (continued)
Benchmark Series Microsoft Word 2016 Level 1
Create SmartArt (continued)
To insert an organizational chart:
Click Insert tab.
Click SmartArt button.
Click Hierarchy.
Double-click organizational chart.
To visually illustrate hierarchical data, consider creating an organizational chart with a SmartArt option.
Type text in a SmartArt graphic by selecting the shape and typing text in it or type text in the Type your text here window at the left side of the graphic. Format a SmartArt organizational chart with options and buttons on the SmartArt Tools Design tab, the SmartArt Tools Format tab, and the Layout Options button. 3
Chapter 7
Creating Tables and Smart Art

52. Benchmark Series Microsoft Word 2016 Level 1
CHECKPOINT 2
Benchmark Series Microsoft Word 2016 Level 1
To see the column measurements as you drag a gridline, hold down this key.
Shift
Alt
Ctrl F1
The SUM part of the formula is called this.
operative
divider
operator
function
Answer
Answer
Next Question
Next Question
If a table is divided between pages, consider adding this at the beginning of the table.
footer row
footer column
header row
heading column
Click this option in the left panel of the Choose a SmartArt Graphic dialog box to create an organizational chart.
Hierarchy
Cycle
List
Process
In Slide Show view, click the Answer button after you believe that you know the correct answer to Question 1. The correct answer will be displayed. Click the Next Question button and Question 2 will appear. Repeat these steps for the remaining questions. When you have clicked the Answer button for Question 4, the Next Slide button will appear. Click this button to advance to the next slide.
Answer
Answer
Next Question
Next Slide
Chapter 7
Creating Tables and Smart Art

53. Summary: Creating Tables and Smart Art
Benchmark Series Microsoft Word 2016 Level 1
Summary: Creating Tables and Smart Art
Create a table
Change the table design and layout
Convert text to a table and a table to text
Draw a table
Insert a Quick Table
Perform calculations on data in a table
Insert an Excel spreadsheet
Create, format, and modify a SmartArt graphic
In this chapter, you have learned how to create and format a table and insert and format data in it. Word also includes a SmartArt feature that provides a number of predesigned graphics. In this chapter, you will learn how to use these graphics to create diagrams and organizational charts.
Chapter 7
Creating Tables and Smart Art