1. User Manual Financial Accounting
Developed by Probity Soft Pvt Ltd

2. Enter URL in the Address Bar :
then Click on English Version

3. The Click On MHADA Financial ERP System

4. Then Click on Open FA Application

5. Enter Username
Enter Password
Click Log On

6. Add Fund in the Fund master
To access Fund Master: Setup Fund Master
Enter Fund Name in the textbox
Click On Save

7. Add Financial Year in the Financial Year master
To access Financial Year Master: Setup  Financial Year Master
Enter From Date or Select date from Calendar in the textbox
Enter To Date or Select date from Calendar in the textbox
Click “Save”

8. Add Department in the Department master
To access Department Master: Setup  Department Master
Enter Department name in the textbox
Click on Save.

9. Add Budgeting Center in the Budgeting Center master
To access Budgeting Center Master: Setup  Budgeting Center Master
Enter Budgeting Center name in the textbox
Click on Save

10. Add Field in the Field master
To access Field Master: Setup  Field Master
Enter Field name in the textbox
Click On Save

11. Add Budgeting Unit in the Budgeting Unit master:
To access Budgeting Unit Master: Setup  Budgeting Unit Master
Select Department name.
Select Budgeting Center.
Select Field.
Budgeting Unit name will get created as “Department Name  Budgeting Center  Field
Click on Save

12. Add Budget Type in the Budget Type master
To access Budget Type Master: Setup  Budget Type Master
Enter Budget Type name in the textbox
Click “Save”

13. User
The User maintains the list of the users that are defined under MHADA Financial Accounting. The User enables to add, edit and delete user details.
User name, Password, Tick In is Active Box
Select Counter name as per your Employee ID
Select Budget unit, Role & Fund Code
Please Tick in Is Default Fund Box
Click On Save.

14. Process for Import Budget
Prepare Excel Sheet
Insert the Required Budget Code in the Excel, both in Marathi & English & Choose Import File in *.xls format
Then Click on SAVE.

15. Add To Import Budget To access Import Budget: Setup  Import budget
Select Budgeting Unit, Budget Class, Budgeting Type, Budget Category, Select Fund name
Click on Choose file & Upload the saved excel file
Click on Upload
Click on SAVE button

16. Add Budget In Budget Checking Report: Setup  Budget Checking Report
Process for Budget Checking Report
Taking your mouse pointer to the setup menu as shown:
Select Budget Checking Report

17. Budget Checking Report
The budget checking report used to enter budget head provision amounts of selected financial year for MHADA Financial Accounting.
Select Budgeting Unit, Budget Class , Budget Category, Selected Financial Year
Then Insert the Budget Amount in Sudharit Amount
Click on SAVE button

18. Process for Bill Group Mapping
Master  Bill Group mapping
Take your mouse pointer to the Master menu as shown:
Select Bill Group Mapping

19. Bill Group Mapping
The Bill Group Mapping allows Bill heads mapping to various bill types for MHADA Financial Accounting
Select Transaction Type and Bill Type
Click on Add more and insert required Budget Code
Click on SAVE button

20. Process for Bill Sub Type mapping
Master  Bill Sub Type
Take your mouse pointer to the Master menu as shown:
Select Bill Group Mapping

21. The Bill Sub Type allows default deduction heads mapping to various bill types for MHADA Financial Accounting
Select Bill Type in Drop Down List and Bill nature ( Capital or Revenue)
Select code in their bill deduction side
Click on SAVE button

22. Add Counter in the Counter master
To access Counter Master: Setup  Create Counter
Enter Field name in the textbox
Enter Financial year
Enter Fund Name
Please Tick Is main in Box if its Main Counter
Click “Save”

23. Add in Counter Receipt Process for Creating Counter Receipt
Take your Mouse Pointer to the Transaction menu as shown:
Select Counter Receipt

24. The Receipt Classification shows receipt head wise collection amount with actual budget amount.
Counter Receipt
Select Mode of Payment, Receipt Date, Department
Enter Party Name, Address, Remark (Narration), Cash Amount
Select Account Head and Enter Amount
Click on Add More ( If more then one Head )
Then Click on Save

25. For Cheque: Select Cheque, Bank Name, Drawee Bank Name, Drawee Branch Name, Cheque Date, Cheque No., Cheque Amount, Clearing Place
For DD: Select DD, Bank Name, Drawee Bank Name, Drawee Branch Name, DD Date, DD No., DD Amount, Clearing Place
Click Add more button and fill multiple details
Click on Edit button for changes
Click on Get Receipt

26. Process for Receipt Reprint
Take your mouse pointer to the Report menu as shown:
Select Receipt Report
Then Select Receipt Search

27. Receipt Reprint Select From Date and To Date
Enter Receipt No. if available
Click on Show Button
Click on Show Receipt
Click on Print

28. Process for Contractor Master
Take your mouse pointer to the Master menu as shown:
Select Contractor Master

29. The Contractor Master maintains the list of the Contractors that are defined under MHADA Financial Accounting. The Contractor master enables to add, edit and delete Contractor details.
Select Party Code Type,
Enter Pan No., Contractor Name, Name on Cheque, Address, Tin No., Tel No., ID & Tax%- 0
Select Is ECS to Fill ECS Details
Then Click on SAVE

30. Process for Creating Bill
Take your mouse pointer to the Bill menu as shown:
Select Bill

31. Contractor Bill
Select Budgeting Unit, Budget Type, Select Bill Date Click On Calendar
Enter MB No/Ref No., Tender No., Running Bill No. & Click on RA, Final, Advance, Escalation As per depend on bill, Nature of work,
Enter Party Code
Click on Allowance Details
Click On Deduction Details

32. Enter Deduction Amount against applicable Deduction Heads
Once to total deductions and progressive deductions amount tallied Click on OK button

33. Select Cheque Payment
Enter Party Details: Cheque Name and Amount
Then Click on OK Button

34. If any one has paid to payment by ECS
Add In ECS payment: Entry Party Details
Fill All Details As per In Box
Cheque Name, Bank A/C No. Bank Name, Branch, IFSC Code, MICR Code, Amount, Narration Click On Ok

35. Department Bill Created As shown Below

36. Supplementary Bill Select Budgeting Unit, Budget Type,
Enter Order No, Order Date, Nature of Work, Bill Date, Salary No, Selected From Order Date To Order Date
Selected Bill Head, Entre Gross Amount
Enter party Details
Click on Save to print bill

37. Deposit Refund Bill Select Deposit Refund Bill
Budgeting Unit, Budget Type Select Enter EMD No/Ref No., Nature of work, Select on Bill Head & Gross Amount, Enter Party Details
Click on Save to print bill

38. Multiple Allowance Bill (Salary Bill)
Select Budgeting Unit, Budget Type
Enter MB No/Ref No., Nature of work, Enter Bill Head, Enter Bill Allowance
Click on Bill Head, Enter Allowance Details, Enter Deduction details
Entry Party Details
Click on Save to print bill

39. Bill Inward Process for Bill Inward
Take your mouse pointer to the Bill work flow as shown:
Select Inward

40. Enter Department Bill No. and Click on Search Button

41. Select Bill Checking user Name in Forward To
Click on Inward Button

42. This Pop On open with inward no
Click OK

43. Process for Bill Checking
Take your mouse pointer to the Bill work flow menu as shown:
Select Bill Checking

44. Enter Inward Bill No. & Enter

45. Select Forward To Account Officer name
Click on OK button

46. Give Objection On Bill
Click on objection , objection pop up window will appear
Enter Objection Description
Click Save. Objected bill will Revert to Inward Pending Stage for creation

47. Process for AO Approval
Take your mouse pointer to the Bill work flow menu as shown:
Select AO Approval

48. Account Office Approval
Enter Inward No.
Click on Search
Tick View Entry checkbox
Click on Approve All

49. Process for Outward Bill
Take your mouse pointer to the Bill work flow menu as shown:
Select Outward

50. Bill Outward Enter Inward Bill No. Click on Search button
Click on Outward Button

51. Add To ECS (Applicable of ECS Payments only)
Add to ECS List: Bill Work Flow  Add to ECS List
When Entry Party Details fill ECS details
After Inward No. Outward Stage then go to Add to ECS List
Entre Inward no. & Search
Click on Save

52. Process for Cheque Stock Register
Take your mouse pointer to the Transaction menu as Shown:
Select Cheque Stock Register

53. Cheque Stock Register
Add Cheque details: Transaction Cheque Stock Register
Select Bank Name, Enter No. of Cheque, Start Cheque No., End Cheque No., Current Cheque No., Select Receive Date: Cheque Date, Choose (In use) Cheque Book Status
Click on Default Bank for Cheque Preparation
Click on SAVE button

54. Process for Cheque Preparation
Take your mouse pointer to the Bill work flow as shown
Select Cheque Preparation

55. Payment by Bill Select Payment by Bill Enter Inward number/s
Click on SEARCH button
Select Party Name/s
Then Click on Next button

56. Payment By Drawee
Select Payment by drawee for assigning single cheque to multiple bills
Select Bank Name
Enter name On Cheque, Inward Number/s
Enter or Select Cheque Date using Calendar
Click on SHOW button
Select Bills & Click on Next button

57. Payment By ECS Select Bank Name Enter name On Cheque, Inward Number/s
Enter or Select Cheque Date using Calendar
Click on SHOW button
Select Bills & Click on Next button

58. Process for Cheque Verification
Take your mouse pointer to the Bill work flow menu as shown:
Select Cheque Verification

59. Enter or Select From & To Date from Calendar
Tick to select Cheque/s for Verification
Click Verify All

60. Process for AO Sign on Cheque
Take your mouse pointer to the Bill work flow menu as shown:
Select AO Sign on Cheque

61. Enter or Select From & To Date from Calendar
Tick to select Cheque/s for approval
Click Post All

62. Voucher Ready Stage
Once AO Signs on Cheque Bill Status updated as Voucher Is Ready.
To Access  Bill Tracking
Entre Inward No.
Click on Search
View On voucher Details

63. Cheque Modify/ Cancel
To Access Cheque Modify/ Cancel: Transaction – Cheque Modify/ Cancel
Enter Cheque No. Or Type Cheque Amount
Click On Search
Click on Edit

64. Cheque modify/ cancel
Action  Choose modification reason from Drop down
Edit required data
Click on save

65. Create Journal Voucher
Take your Mouse pointer to the Transaction menu as shown:
Select Journal Voucher

66. Journal voucher: The JV allows creating contra entry between multiple ledgers.
Enter Reference No., JV Date, Budgeting Unit & Description
Choose Debit/Credit, Enter & select Budget Head & Debit/Credit Amount
Click on Add more button to add multiple heads
Enter Narration
Click on SAVE button to print JV

67. Take your mouse pointer to the Print menu as shown:
Select Print

68. Process for Reprint Journal Voucher
Take your mouse pointer to the Bill work flow menu as shown:
Select JV Reprint

69. Enter Voucher No.
Click on Search Button
Click on view option
Select Print

70. JV Verification
Bill Work Flow  JV Verifications

71. To access JV Verification:
Enter or select From & To Date from calendar
Click “Show”. JV details are shown as follows:
Verify JV details
Enter remarks if any
Click “Verify “to approve JV
Click “Reject” to reject JV
Click “Back”

72. Journal Voucher Approval
Take your Mouse pointer to the Transaction menu as shown:
Select JV Approval

73. Stages in JV Approval: Enter or select From & To Date from calendar
Click “Search”. JV details are shown as follows:
Click View

74. Verify JV details
Enter remarks if any
Click “Post” to approve JV
Click “Reject” to reject JV
Click “Back”

75. Bank Advice
The Bank advice allows creating receipt & payment entries which are directly received in bank or paid through banks.
Add to Bank Advice: Transaction  Bank Advice
Select Bank Advice Type
Enter Advice Date
Select Budgeting Unit, Bank Name,
Enter Amount, Remark
Select Account Head, Amount
Click On save

76. Approve bank Advice
To access Bank Advice: Report  Bank Advice Report  Advice Report
Select From Date To date & Bank Advice Type
Click On Show Button
Click Post JV. Bank Advice will Reflect various accounting reports

77. Reports
Cashbook For Receipt- The Receipt Classification shows receipt head wise collection amount with actual budget amount.
Cashbook For Payment - The Payment Classification shows payment head wise expenditure amount with actual budget amount.
Ledger- The Ledger Book is a compilation of all accounts used for accounting purposes. Each entry in the Cash Book and the Journal Book shall have a posting in the Ledger (except transactions relating to deposit into or withdrawal of cash from bank or transfer of amount from one bank to another bank account). The Ledger shall provide a listing of all the transactions in respect of a head of account during an accounting period.
Monthly Abstract - The Monthly abstract of the balances of total Receipt, Total JV, Opening Balance of Credit and total payment Cashbook, total Of JV of Debit And Closing balance the purpose being to determine the equality of and to establish a basic summary for financial statements.
Monthly Account Abstract - The Monthly Account Abstract of the balances or of total debits and total credits of the accounts in a ledger, the purpose being to determine the equality of posted debits and credits and to establish a basic summary for financial statements.
Bank wise balance – The Bank wise Balance is compilation of all Banks name, their Bank Name, their opening balance, How much debited or credited Amount as per bank and how much closing balance in end of the month as per bank statement
JV Register - The JV allows creating contra entry between multiple ledgers.

78. Monthly Ac  Cashbook For Receipt
To access Monthly Account Cashbook for Receipt
Click On cashbook for receipt
Select Book Date To Date
Select Bank As per Board
Select Board
Select Department
Click On Show Button

79. Cashbook for Receipt

80. Monthly Ac  Cashbook For payment
To access Monthly Account: Cashbook for Payment
Click On cashbook for Payment
Select Book Date To Date
Select Bank As per Board
Select Board
Select Department
Click On Show Button

81. Cash Book For payment

82. Monthly Ac  Ledger To access Monthly Account: Ledger Click On Ledger
Select From Date To Date
Select Department
Click On Show Button

83. Ledger

84. Monthly Ac  Monthly Abstract
To access Monthly Account: Monthly Abstracts
Click On Monthly Abstracts
Select From Date To Date
Select Department
Click On Show Button

85. Monthly Abstract

86. Monthly Ac Monthly Account – Abstract
To access Monthly Account: Monthly Account Abstracts
Click On Monthly Abstracts
Select From Date To Date
Click On Show Button

87. Monthly Account – Abstract

88. Monthly Ac  Monthly Accounts
To access Monthly Account: Monthly Account
Click On Monthly Account
Select From Date To Date
Click On Show Button

89. Monthly Accounts

90. Monthly Ac  Bank wise Balance
To access Monthly Account: Bank Wise balance
Click On bank Wise Balance
Select As per Month
Select Department
Click On Show Button

91. Bank wise Balance

92. Monthly Ac  JV Register
To access Monthly Account: JV Register
Click On JV Register
Select As per Month
Select Department
Click On Show Button

93. JV Register

94. Monthly Ac  Deduction Report
To access Monthly Account: Deduction Report
Select As per Month
Select Year
Click On Show Button

95. Deduction Report