1. How to Design and Implement Research Outputs Repositories
Tomasz Miksa, TU Wien

2. Repository is only a part of RDM services

3. Understand the role of the repository
Important to understand first
why RDM services are needed?
what is the specific challenge the repository is expected to resolve?
What is the repository role in the institutional, national and international context?

4. Get the right people together
Start with a repository Steering Group
or Project Board, Management Committee, Working Group, etc.
to undertake the high level management of a repository on behalf of the institution
Involve key stakeholders
management
legal experts
policy makers
academic staff
library staff
IT staff
ethical advisors
other support staff

5. Get right people together
Assign a project leader (IR Manager)
Form implementation team
IT staff
metadata specialist
external consultants
copyright officer
librarians
Appoint an RDM team with appropriate competences to undertake actions

6. Get right people together
Repository Manager
manages the ‘human’ side of the repository
content policies
advocacy
user training
liaison institutional departments
external contacts.

7. Get right people together
Repository Administrator
manages the technical implementation, customisation and management of repository software
manages metadata fields and quality
creates usage reports
tracks preservation issues
Some recommendations

8. Test and Evaluate Identify existing infrastructure
Evaluate repository systems
Consider functionalities discussed in the previous session on ‘Research Output Repositories’
What data?
Which metadata?
How data will be structured?
How it will be accessed?
What integrations are needed?
What is the effort and budget needed?
What is the workflow?
Discuss licensing & copyright issues

10. Develop documentation and plans
Develop technical documentation
architecture
rationale for decisions taken
Compile a business plan and present to management
Proposal
Business Plan
Implementation Timeline

11. Run pilots Identify members participating in the evaluation
Develop a training session on how to use the software
Populate the repository in order to demonstrate how it works
Collect feedback and adapt

12. Go live Register repository Develop marketing material
international registries
search engines
have it listed on web pages
Develop marketing material
presentation
leaflets
training material
Introduce the repository to rest of community
departments, individuals, etc.
Host open sessions
use organizational newsletters
present at meetings & conferences
Communicate statistics

13. Continuously maintain and monitor
Continuous system maintenance and improvement
System Customization
System Optimizations
System Administration
System Audit
Data preservation
Provide help and training
Make sure the expertise is not lost
What if the whole team quits?

14. Conclusion Understand the role of the repository Get the right people
Test and Evaluate systems
Develop documentation and plans
Run pilots
Go live
Continuously maintain and monitor
Everything depends on the organisational context, requirements, available skills and budget

15. Useful resources DCC – Developing RDM services
Stellenbosch University Library – wiki
EIFL (Electronic Information for Libraries) materials