1. Dr. Paul N. Morin, B.S., D.C., R.P. Registered Parliamentarian
Federation of Chiropractic Licensing Boards Robert’s Rules for Delegates and Regulators
Dr. Paul N. Morin, B.S., D.C., R.P.
Registered Parliamentarian

2. Rules of an Assembly or Organization
Governing Documents in order of most importance to least importance; 1. Laws and Statutes 2. Corporate Articles/ Articles of incorporation/ Corporate Charter 3. Bylaws(sometimes a Constitution) 4. Special Rules of Order 5. Parliamentary Authority 6. Standing Rules 7. Custom

3. Why Use Parliamentary Procedure?
Makes for efficient and effective meetings.
Lays out a set of rules that all participants can learn and follow.
Long confrontational meetings can be turned into short, easy ones.
Accomplishes the general will of the majority without neglecting the minority.
Decisions will be defensible as a matter of process and with regard to legality.

4. Why Use Parliamentary Procedure?
“The application of parliamentary law is the best method yet devised to enable assemblies of any size, with due regard for every member’s opinion, to arrive at the general will on the maximum number of questions of varying complexity in a minimum amount of time and under all kinds of internal climate ranging from total harmony to hardened or impassioned division of opinion.”
RONR (11th ed.),p. lii

5. Why a Parliamentary Authority?
Describes how business should be handled in a meeting.
The “Parliamentary Authority” is the manual of parliamentary procedures used by an organization. It is often specified in the bylaws.
Robert’s Rules of Order, New Revised currently in the Eleventh Edition is the parliamentary authority used by the FCLB. (RONR, 11th Edition is the parliamentary authority for the NBCE as well.)

8. How to Handle a Main Motion
I. BRINGING A MOTION BEFORE THE ASSEMBLY
A member makes the motion ("I move that ...")
Then another member seconds the motion
The seconder does not need to be recognized
Then the chair states the question
"It is moved and seconded that (or "to") ...,"
II. CONSIDERING THE MOTION
Members debate the motion (unless undebatable)
Preference in recognition:
1. The member who made motion
2. Member who has not spoken for the first time
3. If possible, alternate for and against

9. How to Handle a Main Motion
II. CONSIDERING THE MOTION (continued)
Chair puts the question to a vote; "The question is on the adoption of ..."
(Voice vote) "Those in favor of the motion, say aye, those opposed, say no."
(Rising vote) "Those in favor of the motion will rise [or "stand"]. Be seated. Those opposed will rise [or "stand"]. Be seated."
Chair announces the result of vote;
"The ayes have it and the motion is adopted." (or)
"The noes have it and the motion is lost."
"The affirmative has it and the motion is adopted." (or)
"The negative has it and the motion is lost."

10. Three Ways to Amend a Motion
The most common motion a delegate needs to know completely is the Motion to Amend a pending motion.
The difficult part is remembering that the more urgent motions cannot be amended - Adjourn, Question of Privilege, Orders of the Day, Lay on/Take from the Table, Previous Question, Point of Order, Appeal, Parliamentary Inquiry, Suspend the Rules, and Reconsider.
During the debate step of a pending motion, you may move to Amend the pending motion. All you need to remember is that there are only three (3) basic ways to make amendments:
You can Move to Amend by Inserting words or paragraphs.
You can Move to Amend by Striking out (not deleting) words or paragraphs.
You can Move to Amend by Striking out and Inserting words or paragraphs.

11. Three Ways to Amend a Motion
Let's Amend this Sample Motion: "I move that we buy a new sign."
You can Move to Amend by Inserting words or paragraphs. I move to Amend by Inserting the phrase "not to exceed $50 dollars" at the end of the motion.
You can Move to Amend by Striking out (not deleting) words or paragraphs. I move to Amend by striking out the word "new".
You can Move to Amend by Striking out and Inserting words or paragraphs. Note; You can even Amend by Substituting which is Striking out and Inserting entire paragraphs or the complete motion. I move to Amend by Striking out the word "sign" and Inserting the word "billboard".

12. Three Ways to Amend a Motion
You can also Amend the Amendment, before it is voted upon: this is a secondary amendment! But you can only Amend the Inserted or Struck out words. You cannot Amend a separate part of the Main Motion not covered by the Amendment that is currently being discussed! After the current Amendment is voted upon, you can Amend the Motion again and Amend this new Amendment.
If you carefully review these 3 basic processes of amendments (insert, strike out, and strike out/insert), you will agree that any other form is not an amendment. Proper usage of these three processes will reduce the chances of chaos and confusion that is common during the discussion of motions and their amendment.

13. An Outline of Robert’s Rules of Order The Motions
MAIN MOTIONS • Brings new business before the assembly. SUBSIDIARY MOTIONS (lowest to highest) • Postpone Indefinitely (Kill a Motion) • Amend (Change a Motion) • Refer to a Committee (Let a Committee Investigate) • Consider Informally (Have The Assembly Act as a Committee) • Postpone to a Certain Time (Put Off to Another Time) • Postpone to a Certain Time Made Into a Special Order (To Ensure That a Motion Will Be Taken up at a Specified Time) • To Limit or Extend The Limits of Debate (Shorten or Lengthen Debate) • Previous Question (Stop Debate) • To Lay on the Table (Set Aside Temporarily)

14. An Outline of Robert’s Rules of Order The Motions
PRIVILEGED MOTIONS (lowest to highest) • Call for the Orders of the Day (Stick to the Agenda) • Raise a Question of Privilege (Welfare of Individual/assembly) • Recess (Take a Break) • Adjourn (End Meeting Now) • Fix the Time to Which to Adjourn (Set Another Time to Continue the Meeting) • Fix the Time at Which to Adjourn (To Set the Time to Adjourn the Meeting)

15. An Outline of Robert’s Rules of Order The Motions
INCIDENTAL MOTIONS (no rank -- must be taken up immediately) • Point of Order (To Correct a Breach in the Rules) • Appeal From The Decision of The Chair or Appeal (To Disagree with the Chair’s Ruling) • Request For Permission to Withdraw or Modify a Motion (Withdraw or Modify a Motion Without Taking a Vote) • Object to Consideration of a Question (To Prevent the Main Motion from Being Considered) • Division of The Assembly (To Doubt the Result of the Vote) • Suspend the Rules (To Set Aside a Rule of the Assembly)

16. An Outline of Robert’s Rules of Order The Motions
MOTIONS THAT BRING A QUESTION AGAIN BEFORE THE ASSEMBLY (when no other business is pending) • To Take From The Table (To Take a Motion from the Table) • Reconsider (To Reconsider the Vote on a Motion) • Rescind And Amend Something Previously Adopted (To Change or Negate Something Previously Adopted) • Discharge a Committee (To Take a Matter out of the Hands of the Committee)

17. An Outline of Robert’s Rules of Order The Motions
MOTIONS THAT TAKE A MAJORITY VOTE
• Fix the Time to Which to Adjourn
• Adjourn
• Recess
• Lay on the Table
• Postpone to a Certain Time
• Refer to a Committee
• Amend
• Postpone Indefinitely
• Main Motion
• To Create a Blank
• To Take from the Table
• To Reconsider
• To Rescind (With Previous Notice)
• To Amend Something Adopted (With Previous Notice)
• To Reopen Nominations or the Polls
• Discharge a Committee (Under Certain Circumstances)

18. An Outline of Robert’s Rules of Order The Motions
MOTIONS THAT TAKE A TWO-THIRDS VOTE (Any motion that takes away rights from members) • Previous Question (Close Debate) • Limit or Extend Debate • Close Nominations or Close the Polls • Object to the Consideration of a Question • Suspend the Rules • To Rescind (Without Previous Notice) • To Amend Something Previously Adopted (Without Previous Notice) • Discharge a Committee (Under Certain Circumstances)

19. Parliamentary Strategy
To Help Adopt Motion
1. Propose well-conceived motion in good language
2. Second the motion
3. Speak for motion
4. Vote for motion
5. Vote against any motion to Postpone Indefinitely
6. Amend to perfect or improve the motion
7. Vote against any motion to Refer to act on now
8. Vote against any motion to Postpone to act on now
9. Vote against Previous Question to allow debate
10. Move to Recess if you need more votes
11. If adopted, vote against their motion to Reconsider
12. If defeated, move to Reconsider
13. Vote against any motion to Adjourn
14. At subsequent meeting, vote against any motion to Rescind
15. Only votes win. Get your votes to the meeting
To Help Defeat Motion
1. Propose in hastily written or ill-conceived language
2. Do not second the motion
3. Speak against motion
4. Vote against motion
5. Move to Postpone Indefinitely to “kill” the motion
6. Amend to encumber or complicate the motion
7. Move to Refer to committee to delay action
8. Move to Postpone to delay action
9. Move Previous Question before debate is complete
10. Move to Recess if you need more votes
11. If adopted, move to Reconsider
12. If defeated, vote against their motion to Reconsider
13. Move to Adjourn to delay action
14. At subsequent meeting, move to Rescind
15. Only votes win. Get your votes to the meeting
Adapted from jimslaughter.com

20. Parliamentary Resources

21. Robert’s Rules for Delegates and Regulators
Questions?

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