1. Objectives What is the P & T process?
What is the approximate timeline?
What are the criteria for SOM promotion or tenure? Where can I find the guidelines?
Letters – Reviewers and Department
MySite: CV and Portfolio
Help?

2. What is the timeline for this cycle?
(Approximate) TIME LINE & ACTIVITIES
May 2018
Faculty identified through HR data for “time in service/rank” eligibility. Information is shared with Department Chair to validate the data.
4 years in rank is minimum necessary for promotion.
Tenure—must come up in the 6th year of service and be associate professor rank.
July 2-6, 2018
Faculty notified by Dean about their eligibility.
July 9 - Sept 21, 2018
Faculty will:
* meet with department Chair to discuss their eligibility
* complete/update Mysite CV and portfolio
* identify reviewers with Chair and Chair of Department P&T Committee
Department P&T Chair solicits external reviewer letters and forwards them to Johnson George.
Self-Nomination: Faculty may self-nominate for promotion by contacting Johnson George to begin the process. Self-nominated faculty members will be responsible for securing reviewer letters and having them sent directly to Johnson George.
Aug 15 -Oct 21, 2018
Department P&T Committee and Department Chair—write letters to the SOM-APT Committee on candidate’s behalf and forward external LORs to Johnson George to upload into Mysite for the faculty candidate.
Oct 22, Jan 15, 2019
SOM-APT Committee reviews the faculty CV, portfolio, and letters. They then vote on the faculty based on SOM P&T criteria and submit their recommendation to the Executive Faculty Committee.
Jan 16 - February 28, 2019
Executive Faculty vote on the SOM-APT Committee recommendations and forward the recommendations to the Dean of School of Medicine.
Feb –Mar 2019
Dean approves/disapproves the nominated faculty. The list of faculty approved for tenure by the Dean is submitted to the Board of Institutions of Higher Learning (IHL) for their approval; list of faculty approved for promotion is also sent to IHL.
Mar –May 2019
IHL approves/disapproves (Tenure only); No action required by IHL on promotion list
July 1, 2019
Promotion and Tenure are effective and updated in Lawson.

3. What are the criteria for promotion and/or tenure?

4. Where can I find the guidelines?
Office of Faculty Affairs Website Click on “Promotions” or “Tenure” for the guidelines related to each topic

5. Tenure Track: Faculty must have effort in all
three emphasis areas of our UMMC mission*:
Service
Research
Education
One primary and two secondary emphasis areas:
Example: Service primary, research and
education secondary
*IHL requirement

6. Non-tenure Track: Faculty must have effort in
at least two areas of the UMMC mission, one
primary and one or more secondary.
Example:
Service primary and Education secondary
Service primary and Research secondary

7. Tenure What does it mean? What is the benefit? Tenure protected salary
Associate professor: $75K
Professor: $90K

8. Can you change tracks?
Yes, you can change from tenure track to non-tenure track
Yes, you can change from non-tenure track to tenure track
You may only change tracks every 3 years
If you change to non-tenure track from tenure track, you will forfeit all tenure credit time
Contact Office of Faculty Affairs

9. Can you change percent effort?
Example: If you have been promoted to associate professor on service track, can you be promoted to full professor on education track?
YES, your percent efforts are determined by you and your Chair based on what you actually do every day at UMMC.

10. Letters from reviewers: whom should you ask?
Faculty consult with Departmental P&T committee and their Chair to determine who should provide letters of evaluation.
Minimum of three letters are required (two must be external, and one can be internal OR all three can be external). Internal letter must be from a faculty in another department.
External reviewers must hold positions of the same rank or higher to which a candidate is seeking promotion at universities of peer status.
External reviewers should not have a significant training, mentoring, or collaborative relationship with the faculty member (e.g. no collaborative publications) within the past 3 years per NIH COI guidelines.

11. Letters of evaluation: whom should you ask?
Dept. P&T Chair will contact reviewers to request letters. They will provide the faculty member’s CV, personal statement, UMMC SOM guidelines and/or department guidelines, and “relationship to the candidate” form. Letters from reviewers will be sent back to the Dept. P&T Chair.
Letters are then forwarded to Johnson George or designee by the Dept. P&T Chair for upload into Mysite.

12. MySite: CV and Portfolio
Used as your academic “life history”
Can be used to generate CV
Referenced by UMMC and departments
What is Mysite?
Summary of your work and educational history
May include portfolio information not usually on a CV (e.g. RVUs) CV
One for each emphasis area
Contain info not typically on CV
Close once application is submitted to SOM APT committee
Portfolios:
We are working on making the portfolio available to all faculty 365 days.

13. Questions?
Contact:
Department leaders (Department Chair, Department P&T Committee Chair and members)
Department administrators
Office of Faculty Affairs:
Johnson George