1. November 1, 2018 SCC Multipurpose Room 3:00 - 4:00 p.m.
Grand Rapids Community College 2018 Annual Budget Control Officers Meeting
November 1, 2018
SCC Multipurpose Room
3:00 - 4:00 p.m.

2. General Fund Revenue 2017-18 Tuition & Fees represent 46% of GF revenue

3. General Fund Expense 2017-18 Wages & Benefits represent 80% of total expense

4. 2017-18 Controllable Expense Variances
Controllable expenses kept in check, overall
$13.6m actual vs $15.1m budget
(10% under budget vs 11% last year)
Cost centers overspent by $1k or more leveled off – similar to last year.
In , 22 of 131 (17%)
In , 27 of 139 (19%)
In , 27 of 133 (20%)

5. General Fund Expense 47% of our 2017-18 GF resources spent on direct instruction

6. GRCC Revenue Per Fiscal Year Equivalent Student (FYES)
Compared to State of Michigan,
Tuition & Fees
Property Taxes
State Aid
Other Revenue
GRCC
$4,731
$3,408
$1,653
$159
State Average
$5,071
$4,271
$3,169
$164

7. Instruction and Instructional Support 64% 59%
GRCC Expense Categories Percentages
Compared to State of Michigan,
GRCC
State Average
Instruction and Instructional Support
64%
59%
Administration
13%
14%
Physical Plant
12%
Student Services
10%
Public Service 1% 2%

8. 2019-20 Budget Timeline – Key dates:
Nov 30, 2018: midyear budget requests due in PS.
Accounting and Budget Services resource page
Forms available in HRPROD:
Navigate to: GRCC Custom->Campus Community->Budget Requests
Select “create midyear request”
Then “ fiscal year” from the dropdown
March 1, 2018: department plans, budget requests, and space requests due to immediate supervisors (if not an EBCO).
March 15, 2018: Annual IT project requests due via on-line submission.
March 15, 2018: department plans, budget requests, and space requests due to EBCO’s

9. Department Planning Workshop
Thursday, Jan 31, 2019; 1:30-2:30 (108 SNE)
Department Planning, Budgeting,
Space Planning & Technology Overview
Not mandatory
All are welcome!
You may have your support staff attend with you
Recommended for new BCO’s or those new to GRCC
For questions or further info, contact Donna Kragt (x4044)

10. Launched October 15th
Currently Unlimited Free 2-Day Shipping on ALL qualified orders through the US Communities contract
Automatic tax exempt purchasing on items sold by Amazon.com LLC and participating 3rd party sellers
Business Pricing and quantity discounts on millions of items
Access to a specialized business only Customer Service Team at or
See grcc.edu/purchasing for more information or contact x3853.

11. Door Access, POS & Raider Card Replacement Project
Schedule for exterior door conversion:
CPPB, SCIE, Spectrum Theater, Bostwick Office Suite converted to new system
LRC & Music will be complete by November 2
Week of 11/5 – Student Ctr and Sneden/White
Week of 11/12 – ATC
Week of 11/19 – Tassell
Week of 11/26 – 12/7 – Main & Cook
Week of 12/17 - Preschool

12. Door Access, POS & Raider Card Replacement Project
All employees will automatically be granted exterior door building access according to the following schedule: *Full Time Faculty and Administrators Grade 16 and higher will also automatically be granted Sunday access from 9:00 – 5:00 PM. Extended access beyond the hours referenced above will need to be re-requested and approved by the appropriate Dean. (A new form is available from the Campus Police web-site)
Schedule for Operations
Sun
Mon
Tue
Wed
Thu
Fri
Sat
*See note below
6:00am-11:00pm
6:00am – 11:00 pm
6:00am– 11:00pm
6:00am-10:00pm
6:00am -5:00pm

13. Door Access, POS & Raider Card Replacement Project
What’s next: POS – Cash Registers Integration with Follett Integration with vending Printing Raider Card Replacement – Beginning in December Kiosk replacement – Beginning week of December 17th Interior door card readers – Beginning week of December 17th Parking Readers – Beginning week of December 17th
CELEBRATION!

14. Other Updates

15. Questions?
Thank you!