1. Military Service Protocol for Auxiliarists

2. Lesson Objectives By the end of this lesson you will be able to:
Describe common Maritime Service protocols that apply to Auxiliarists.
Describe protocol expectations while at the Academy.
Make proper introductions.
Render a proper salute.
Describe the situations requiring a salute.
Describe flag etiquette.
By the end of this lesson you will be able to:
Describe common Maritime Service protocols that apply to Auxiliarists.
Describe protocol expectations while at the Academy.
Make proper introductions.
Render a proper salute.
Describe the situations requiring a salute.
Describe flag etiquette.

3. Protocol
The term protocol is closely integrated with courtesy and involves universally accepted customs and regulations which govern the formality.
The Coast Guard is a maritime military service, and as such, the protocol and etiquette reflect the customs and traditions of the Naval Sea Services as well as the military.
The term protocol is closely integrated with courtesy and involves universally accepted customs and regulations which govern the formality.
The Coast Guard is a maritime military service, and as such, the protocol and etiquette reflect the customs and traditions of the Naval Sea Services as well as the military.
Important
The Auxiliary, as a part of the Coast Guard family, must observe similar customs and protocols, even though Auxiliarists are civilians.

4. Salute Protocol 4

5. Salute
The hand salute is a long established form of greeting and recognition exchange between persons in the armed services.

6. Salute Rules Whom to salute: Any warrant or commissioned officer
Commissioned officer of a friendly foreign country
President of the United States
Secretary of Defense
Secretary of Homeland Security
When recognized in civilian clothes
Use these rules as a guide to help you determine whom to salute.
Etiquette Point
Junior renders salute first

7. When to Salute When recognition is easy and audible
Outdoors in uniform
In a group where no one is in charge
Government vehicle with rank displayed
Salute When
Recognition is easy and audible Make sure to offer it early enough for senior to respond
Outdoors in uniform
In a group where no one is in charge – all members junior to officer should salute
Government vehicle with rank displayed, Salute as soon as you recognize the vehicle and hold until passed or salute is returned

8. Saluting the U.S. Flag Outdoors in uniform Uncased flag
Salute 6 paces before it comes even with you and 6 paces after it passes
Cased (furled and covered with a canvas case)
Honors not required
Etiquette Point
When in civilian attire, place your hand over your heart.
If covered, men remove and place over heart

9. Reveille, Retreat, To the Colors, National Anthem
Outdoors (in uniform)
Face flag if visible;
if not, face the music
If no music, face flag as it raises or lowers
Drop salute after last note is played or when flag has been fully raised or lowered
In vehicle – stop and pull over
Ceremonies-
Passing of uncased colors, playing of Ruffles and Flourishes, Hail to the Chief, National Anthem (of any nation), To the Colors
Follow these rules when outdoors.
When in civilian attire place your hand over your heart and remove your cover

10. Reveille, Retreat, To the Colors, National Anthem
Indoors in uniform or civilian attire
Face flag if visible, if not, face the music;
if no music, face flag as it raises or lowers
Stand at attention when National Anthem or “To the Colors” is played (do not place hand over heart indoors)
If under arms – salute
Flag is raised or lowered for any reason (weather, maintenance) stop and salute as it is moving up or down
Follow these rules when indoors. There is no need to salute the National Anthem or To the Colors if they are broadcast remotely by radio or TV

11. Exceptions
If your arms are full, you are not required to initiate or return a salute;.
At any time the salute is obviously impractical or will seriously interfere with the performance of official duties.
When you are in the ranks of formation
When working as a member of a detail or engaged in sports or social functions.
When you are the driver of a moving vehicle.
Here are some important exceptions with which you need to become familiar.

12. Boarding a Ship
When reaching the deck, face Colors (or aft if no Colors are hoisted) and salute
Immediately salute the Officer of the Deck (OOD) and request permission to come aboard
Upon leaving the ship, salute the OOD. Then face the Colors and disembark
Follow these rules when boarding or leaving a ship.

13. Salute Protocol Review

14. Military Base Protocol

15. When you are on a military base you may be saluted.

16. You will be paid courtesies of your rank.
Salute Protocol
When saluting, it is
customary to exchange
greetings such as good
morning or good
afternoon.
When saluting, it is
customary to exchange
greetings such as good
morning or good
afternoon.
Etiquette Point
You will be paid courtesies of your rank.
Return the courtesy.

17. Only the senior officer is required to return the salute.
Salute Protocol
The Senior Officer must have the right hand free to return a salute.
Walk to a Senior
Officer’s left.
Be ready to return a sulute, if required.
Important
Only the senior officer is required to return the salute.

18. When in uniform wear your cover outdoors.
Academy Protocol
When in uniform wear your cover outdoors.

19. 0800 Colors In uniform: Face flag. Salute as it raises or lowers.
Drop salute:
After last note is played or
When flag is fully raised or lowered.
In civilian attire:
Uncovered
Hand over your heart.
Follow these guidelines when visiting the Coast Guard Academy.

20. 0800 Colors
If flag is not visible from your location look toward Hamilton Hall.
The flag pole is at the front of the Academy grounds, outside the front door of Hamilton Hall.
If in a vehicle stop and pull over.

21. Admiral’s Quarters Receiving Line
Go through the line:
Keep it brief
Give your name
No food or drink
Firm handshake
Courtesy
Give your name even if you know the Admiral and spouse.

22. Protocol Review

23. Introductions Protocol23

24. Rules of Introduction Stand Smile Eye Contact Firm Handshake
Repeat Name
Follow these rules to ensure proper introductions.

25. Introduction Protocol
When appropriate:
Repeat names
Mention something of mutual interest.
Military introductions are based on rank rather than gender.

26. Introduction Protocol
Junior to Senior
Look at and say the senior person’s name first.
Then look at the junior and say his/her name.
Example:
“Admiral Papp, I would like you to meet our District Staff Officer for Operations, John Jones.”

27. It is inexcusable not to shake a proffered hand
Handshake Rules
Senior person initiates the handshake.
If seated, man rises before shaking hands; a woman may remain seated unless she is in uniform.
Good handshake - elbow level and not too hard.
Be aware of sensitive situations (injuries, arthritis, rings, etc).
If you’re wearing gloves, remove the right one - if there’s time.
Etiquette Point
It is inexcusable not to shake a proffered hand

28. FAQ

29. Introductions Review

30. Flag Etiquette 30

31. Flag Placement
Highest precedence takes position of honor to the right of all other flags or at the center in an alternating display
The flag’s right – your left, as you look at the flags)
Location of flags is arbitrary and based on best location
Behind speaker, to right or left, etc.
Location may change but sequence is the same

32. Flag Sequence The U.S. flag and other national flags
Flag of the President of the United States
State flags by date of admission or alpha
Service flags by service seniority
Organizational flags by echelon of command
Positional flags by position precedence
Flag officer flag by rank
Other flags

33. When to Use Flags Depends on: Availability of flags
Ability to support ceremonies
Tradition:
Military event – in or out of doors
Full display or U.S. flag only
Customary to display colors of host
May include positional or personal flag of guest of honor

34. Rules Staffs Outdoors – use staff lengths in prescribed directives
Indoors – depends upon ceiling height
Ensure flags are fixed securely to staff to prevent slippage
Tassels –
Use on one, use on all that are authorized
Not all flags are authorized tassels
Tassels are not an integral part of a flag
Draping – from the flag’s right to left
Flag Officer flags – displayed with star points up
Finials – all facing same direction – flat side out
Don’t let the ends of the flags touch the floor or ground – tape them up and under

35. Rules, continued All same size (except smaller flag officer flags)
If available - use flag spreaders
Flags of same fabric if possible
Avoid mixing indoor and outdoor flags
Stands –
Use the same for all
If flags lean, stuff with cardboard or paper to secure
Double check display after it has been put up
Be sure they are heavy enough to prevent top heavy flags from tipping over

36. Displays
The most common method of displaying flags is to put the U. S. flag first in the line (to the right of all other flags - the viewer's left).
The second flag then goes to the left of the U.S. flag and so on down the line.
Flags viewed from audience perspective

37. Displays Two alternate methods of displaying flags. Flared stand
Flags in a line
In both displays, the U.S. flag is placed in the center (position of honor).
The second flag is placed to the flag's right of the U. S. flag.
The third to the left of the U. S. flag, and so on.

38. Conclusion By now you should be able to:
Describe common Maritime Service protocols that apply to Auxiliarists.
Describe protocol expectations while at the Academy.
Make proper introductions.
Render a proper salute.
Describe the situations requiring a salute.
Describe flag etiquette.