1. The emerging role of Institutional CRIS in facilitating Open Scholarship
Anna Clements, Assistant Director (Digital Research)
Jackie Proven, Repository & Open Access Services Manager
University Library, University of St Andrews
Funder and grant acknowledgement: all you need to know
This short session will explain the value of acknowledging funders and grants in your publications, and the best way of doing this. We will cover statements about underlying research data, the basics of linking papers, as well as funding and data in Pure.
There will be a presentation, practical demo, and time for questions covering:
why proper funding acknowledgements in published journal articles are necessary
good practice and standard formats for acknowledgements
capturing funder and grant details – in submission systems and in Pure
benefits of funder acknowledgement – compliance, reporting, visibility of research
linking publications and data
access to underlying data
not forgetting … correct author affiliation
Henry Legg

2. Definition of a CRIS
‘… any informational tool dedicated to provide access to and disseminate research information’
‘… a database or other information system to store and manage data about research conducted at an institution’
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

3. Why do we need a CRIS
The pain of RAE2008
REF will require at least as much data collection by Universities
RAE/REF determines a third of research income in UK .. £1.5/2billion
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

4. REF 2014
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

5. CRIS delivered on REF 2007 2008 2009 2010 2011 2012 2013 2014 RAE REF
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

6. Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

7. But what else has happened?
Fees
But what else has happened?
2007
2008
2009
2010
2011
2012
2013
RAE
Impact
EPSRC Roadmap
ROS
RCUK OA
2007
2008
2009
2010
2011
2012
RAE
Impact
EPSRC Roadmap
ROS
2007
2008
2009
2010
2011
2012
2013
2014
RAE
REF
Impact
EPSRC Roadmap
ROS
Rfish
RCUK OA
HEFCEOA
2007
2008
2009
2010
2011
2012
2013
2014
2015
RAE
REF
Impact
EPSRC Roadmap
EPSRC RDM policy
ROS
Rfish
RCUK OA
HEFCEOA
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

8. No interoperability with our Institutional Systems?
You canNOT be serious
*#!!#*
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

9. Institutional Strategic need
Research strategy – REF2020
Asset exploitation – Open Access, RDM, Impact
Promotion and reputation - benchmarking
Research income
demand management & compliance
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

10. We can deliver against these strategic priorities for the Institution
Role of the Library
We can deliver against these strategic priorities for the Institution
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

11. St Andrews PURE CRIS Publications Linked & held Linked Activities
Entered
Impact
Indicators
Measures
Case Studies
Publications
Award/ recognition
WoS, arXiv, PubMed, Scopus…
Bibtex, Refman
Dissemination// Engagement
Manual
Input
Entered
Harvested
Uploaded
Entered
Fed Out
REF, RCUK
SFC, HESA
HEI – Strategic
Planning, Benchmarking
Public, Media Recognition / Impact
Industry / SME’s
Interface
Collaborations
Research Pools
Pulled In
Staff Records [HR]
Student Records [Registry]
University Structure [HR]
Projects, Grants, KT
[Finance]
St Andrews
PURE CRIS
Full Text
Repository
Open Access
Linked
Linked & held
Research data sets
(multiple locations and formats)
Anna Clements

12. New Digital Research Division
Library

13. Digital Research Services : what we do
REF2020
* Outputs * Evidencing impact
Open Access
Research Data Management
Research Outcomes Reporting
Benchmarking and KPIs
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

14. Anna Clements
ReCon2015, Edinburgh June 19

15. Digital Research Services : what we do
REF
* Outputs * Evidencing impact
Open Access
Research Data Management
Research Outcomes Reporting
Benchmarking and KPIs
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

16. Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

17. Digital Research Services : what we do
REF
* Outputs * Evidencing impact
Open Access
Research Data Management
Research Outcomes Reporting
Benchmarking and KPIs
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

18. Anna Clements
ReCon2015, Edinburgh June 19

19. Digital Research Services : what we do
REF
* Outputs * Evidencing impact
Open Access
Research Data Management
Research Outcomes Reporting
Benchmarking and KPIs
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

20. Anna Clements
ReCon2015, Edinburgh June 19

21. Digital Research Services : what we do
REF
* Outputs * Evidencing impact
Open Access
Research Data Management
Research Outcomes Reporting
Benchmarking and KPIs
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

22. Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

23. Digital Research Services : what we do
What do I have to do?
Can I please use one system?
Great … I can reuse the information
Great … I can see all my stuff together
Wow.. It’s been downloaded how many times?
Yes - please can I have a DOI for my paper’s data
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

24. Digital Research Services : facilitating open scholarship
Stewardship of research outputs
Discovery, reuse and impact
Partnership in the research process
Agent for change in research culture
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

25. Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

26. Workflows for data entry
Collecting metadata earlier and collaboratively
Different skills and roles
Flexible approach – discipline specific
Chemistry – decentralised ‘pathfinder’ model
Physics, Medicine using ArXiv or PubMed APIs
Humanities carefully crafting and uploading revised manuscripts
How to make this work, using the CRIS to help, but adapting to support varying practices
Chemistry – prolific authors, frequent deposits, need admin support with enough knowledge to help at key time
Physics – not disrupting a practice that works
Humanities – understanding sensitivities, single-authored works etc
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

27. Workflows for data entry
This is the minimum we need from you:
Title of paper
Author name(s)
Journal title
Year of publication
Date of acceptance
Accepted manuscript
Simple, ‘need to know’ basis
Link any grants supporting the work
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

28. Advice on data management
Additional actions
Library advises authors on additional funder requirements
Library advises on funding for immediate OA
Follow-up and advice
Library contacts authors/office for additional information and/or correct versions
Library validation
Library enhances metadata
Library checks version, applies embargoes
School office enters article in PURE
Create new metadata record
Upload full text accepted manuscript
Author notifies School office
Forward notification
Send accepted manuscript
Article accepted by publisher
Author receives notification
(Library may receive notification)
People in the chain know about it and can step in to provide support
Data can be revisited, with revalidation triggers
Advice on data management
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

29. Lean exercise: process mapping
Involving the right people, understanding interactions and dependencies
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

30. High level view of lifecycle, and where the CRIS currently helps… where else?
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

31. Changing culture Pure deposits validated 2014/15
Gradual move to author-driven deposits
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

32. Changing culture
Support in the right places leading to change of attitudes – ‘it’s actually not that hard’
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

33. CRIS as ‘lightning conductor’
Attitudes to copyright and ownership
Complexities in the publication process
Data on research activity previously unseen
Visible trends eg changing deposit culture
Dialogue on compliance v benefits
Standards, tools and expectations of interoperability
Many things visible that were previously known only to corresponding authors – shared understanding and responsibility, the idea of stewardship
Anna Clements/Jackie Proven
LIBER 2015, London, June 24-26

34. Thank you for listening
CRIS2016 St Andrews, June
Funder and grant acknowledgement: all you need to know
This short session will explain the value of acknowledging funders and grants in your publications, and the best way of doing this. We will cover statements about underlying research data, the basics of linking papers, as well as funding and data in Pure.
There will be a presentation, practical demo, and time for questions covering:
why proper funding acknowledgements in published journal articles are necessary
good practice and standard formats for acknowledgements
capturing funder and grant details – in submission systems and in Pure
benefits of funder acknowledgement – compliance, reporting, visibility of research
linking publications and data
access to underlying data
not forgetting … correct author affiliation
Thank you for listening
@annakclements
@jackieproven