1. IMS UPDATE (Information Management System) 9th Tuna Data Workshop
20 – 24 April 2015
Noumea, New Caledonia

2. Contents Response to TDW8 recommendation 8
National Information Management System (IMS) Update
1st Regional Information Management System Workshop (RIMS1) Update
Licensing Update
Observer Programme Management (OPM) Update
Future Plan

3. Recommendation 8
Non-FFA member countries requested that FFA investigate the provision of access to FFA tools on the IMS for non-FFA member countries.

4. TDW8 - Response
On-going development of tools in RIMF & National IMS, customised according to FFA Member country needs
Availability of funds to FFA are only targeted towards the development and delivery of these tools to FFA Members, and
Information Security Management System (ISMS) does not allow for access to FFA Systems by unauthorised users

5. National Information Management System (IMS)

6. IMS Overview
Provide system and tools for specific national information management needs
Purpose
Integrate existing fisheries data
E.g. TUFMAN data, VMS, VAP, etc
Provide additional modules to capture other fisheries related data sets
Provide multi agency access for intra-jurisdictional matters

7. IMS Overview
Online IMS sandbox available –

8. National IMS Updates Based on national focus and priorities
3 new National IMS portals were developed since the last TDW (TDW8). They are:
Kiribati (locally hosted)
Samoa (cloud hosted)
Tuvalu (cloud hosted)
Integration of Vessel Day Scheme (VDS) and WCPFC Record of Fishing Vessels (RFV) into some national IMS
Work done on 12 national IMS portals

9. IMS modules Change Request Manager
Log change requests to IMS portals for new features, improvements, new modules, etc
Track progress of change requests
Data Management
Specific to Samoa
Record boat census data
Record market landings survey data
Reporting

10. IMS modules (cont’d) Licensing Covered later in this presentation
Observer Programme Management
Transhipment
Capture data relating vessel arrival, in-port transhipment
Provides reporting of available transhipment data
Provides Annex II reports

11. IMS modules (cont’d) Vessel Day Scheme
Manual upload of vessel day allocation, usage, and balance for fishing companies
Vessel Monitoring System
VMS map of reported positions with filtering options
Manual report entry tool and map
Linked to vessel registry, license, and compliance

12. IMS modules (cont’d) Violations and Prosecutions
Record vessel violation details
Record prosecution or settlement details
Reports on violations and prosecutions
WCPFC RFV
Access to RFV data within the IMS portal

13. National IMS Implementation
Portal type
Cloud
Local
Change Request Manager 
Dashboard
Data Management
Licensing
Observer Programme Management
Transhipment
Violations and Prosecutions
Vessel Day Scheme
Vessel Monitoring System
WCPFC RFV

14. 1st Regional IMS Workshop (RIMS1)
RIMS1 Update & Outcome
1st Regional IMS Workshop (RIMS1)

15. RIMS1
Inaugural Regional IMS workshop was co-facilitated by FFA & SPC on 28th & 30th March, 2015
There were:
33 participants
2 observers (WCPFC & WWF)
2 co-facilitators (SPC)
All 17 FFA members represented

16. RIMS1 Goal Overall goals of RIMS:
Identify national data and information priorities with relation to IMS
To raise the level of awareness amongst members

17. RIMS1 Outcome RIMS1 outcomes:
(i) Adopt RIMS workshop as an annual event
(ii) Use the RIMS workshop to develop annual national and regional IMS workplans and monitor progress
(iii) Seek avenues to develop national capacity with respect to information management
(iv) Carry out an assessment of national and regional IMS developments with the view to bringing members up to a common level of implementation

18. Licensing Module Update

19. Licensing Update
Phase 1 - Release on June 1, 2015 through national IMS portals
3 months of testing
We are trialling with 5 member countries
Strong engagement expected during this period with FFA and SPC

20. Licensing Update Available to wider membership from September, 2015
Licencing module will feed TUFMAN (2) with the required licence data
Phase 2 – involve an industry portal to allow online submission of license applications

21. License conditions The Licence conditions management
Keeps track of all licence conditions and any changes over time
Associate licence conditions to different enterprise/companies and/or to vessel gear types
Has Built in notifications to inform users when licence conditions are going to expire if they have an End date

22. License Offers The License Offers feature
Captures and Manage data and information associated with any licence offers made to fishing companies including details of the offer, documents, and any responses received from the fishing companies

23. License applications And the License Applications feature
Record details of licence applications.
Record details of the vessel to be licensed.

24. OPM Module Update (Observer Programme Management)

25. OPM Purpose & Features OPM’s primary purpose is to
Manage observer placements and associated data
E.g. Observer information, travel, finances, equipment, etc
Core features or functions are:
Observer details
Trip details
Asset (equipment) management
Reporting

26. Observer Detail
Observer detail – this captures information related to an observer.

27. Trip details
Trip details – this captures information related to a trip

28. Asset Management
Asset management – this records and tracks assignment of equipment to observers.

29. Asset Management (cont’d)

30. Reporting
Reporting feature – here we have available custom reports as well as dashboard reports

31. OPM Implementation Status
Cloud-hosted
FFA
Cook Islands
Federated States of Micronesia
Marshall Islands
Nauru
Solomon Islands
Tokelau
Vanuatu
Samoa*
Tuvalu*
Locally-hosted
Tonga
Kiribati*
Yet to be implemented
Fiji
Niue
Palau
PNG

32. Future Plans
IMS Future Plans

33. IMS Future Plans National and Regional IMS:
Continue implementation of National IMS portals
Work with SPC on how non-FFA members can benefit from the same tools
Continuous collaboration with SPC, WCPFC and partner agencies

34. Licensing & OPM Future Plans
Confirm Licensing module functionality
Progress work on Phase 2 – Industry portals for Licensing
OPM:
Progress implementation work and adoption of OPM in national observer programmes
Work with SPC on integration opportunities with TUBS

35. Questions
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