1. DITA Translation Management Challenges in Japan
Tetsuya Sekine
Content Engineer / Content Strategist
InfoParse, Inc.

2. Agenda Challenges and proven processes and methodologies
Solution Case 1
Solution Case 2
Dive into DITA translation management with XLIFF (include live demo)
Conclusion
Q & A

3. What are the challenges?
Japanese DITA topics can not be the sources for target languages
Modular content is difficult to translate accurately for final deliverables
Change management from the DTP based content development workflows are not easy to adopt from both LSPs and clients

4. What are needed?
Global-ready Japanese source topics, that can be reused and used as the pivot English source topics for other target languages
Standardized translation file format, processes & tools for easy context-aware translation by translators
Seamless integration of content development and translation processes by way of global content management

5. How to overcome the challenges?
How to improve the quality?
How to improve the overall processes?
Where do we start?
Writing
Translation VS

6. Content Development System
Solution: Case No.1
Simplified Technical Japanese
Style Guide
Standardized Process for all languages
Content Development System

7. Simplified Technical Japanese
Easy to understand in Japanese
Easy to translate to English
Simplified Technical Japanese

8. Quality Process Control
Standardization
Style Guide
Standardized Process
Quality Process Control

9. Content Development System
Workflow System
Terminology Management System
Quality Process Control

10. Proprietary Controlled Japanese MT-ready Pivot English
Solution: Case No.2
Proprietary Controlled Japanese
Reuse Sentence Bank
MT-ready Pivot English
Sim-ship

11. Reuse Analysis for the current

12. Global Content Development
Proprietary Controlled Japanese
Reuse Sentence Bank
MT-ready Pivot English

13. Global Content Delivery
MT Engine
MT-ready Pivot English
Sim-ship

14. Standardization by XLIFF
Standard Process Flow
DITA Aware Tool
Context aware translation

15. XLIFF Standard (XML vocabulary)
Store source and translated text
Store alternative or suggested translations extracted from TM or MT
Perform version control
Keep track of different stages of translation process
Perform word-count calculations

16. DITA requirements for XLIFF Tools
Resolve referenced content (conref, conkeyref, keyref)
Read map(s) and resolve topic references & generate matched-hierarchical XLIFF
Understand standard “translate” attribute & “xml:lang” attribute
Support DITA specializations by: Validating using (OASIS XML catalogs: DTD/Schema)
Support DITA specializations by: Providing (which elements & attributes are translatable)
Important
Important

17. XLIFF: Initial Translation Cycle
(by Rodolfo M. Raya, maxprograms)

18. Step by Step: Initial workflow
Begin with DITA map
Prepare XLIFF
Send it with reference PDF
Receive translated XLIFF
Convert back to DITA map
Merge images with translated map structure
Export translation & update TMX
Store both translated XLIFF & TMX

19. XLIFF: Translation Update Cycle
(by Rodolfo M. Raya, maxprograms)

20. Translation Reuse in Update Cycle
Reuse in In-Context Exact (ICE) matches
Recover translations of similar text from Translation Memory (TM)
Generate updated translations using Example-based Machine Translations (EBMT)

21. Step by Step: Updated Cycle
Convert updated map & topics to XLIFF
Compare XLIFF & recover ICE matches
Mark all translated segments untranslatable
Import TMX into TM in translation environment
TM engine to retrieve matches for remain untranslated
If TM is for only similar project, accept all Perfect matches
Use EBMT & recover additional matches
Send partially translated XLIFF with updated reference PDF*
Receive back translated XLIFF & back converted to map & topics
Update TM engine
Generate translated version of PDF with XLIFF for proofreading
*PDF most likely shows the differences from the previous

22. Takeaways from this presentation
For some global organizations, Simplified Technical Japanese or Controlled language are very useful to obtain global-ready content quality
MT technology can be implemented from pivot English to target languages if content is global-ready in Japanese
XLIFF workflow can be very effective providing contextual information that translators need, especially Japanese to English
Standardization in the content development life cycle is very important to assure the global-ready content quality