1. Data exchange between ENP-South countries and Eurostat
Medstat III, Trade TF Luxembourg, 13 and 14 December 2010
Francesco Natalini Raponi ,Eurostat

2. Presentation plan
Part 1: The annual cycle of the data process: - A seven step guide / review
- including new features etc.;
Part 2: Outcome of last round and observations
Part 3: The timetable for the 2010/11 data collection

3. Part 1: Data process in seven steps
Steps 2 and 3
Step 7
Step 4
Step 6
Edamis
Step 5
SAM/MIS Oracle
SAM/MIS Access
Step 1: Eurostat makes available full data sets to the partner countries and new questionnaires
Step 2: Single contact points in the partner countries lift data into their local MIS, pre-fill new questionnaires and send them to the data production institutions in their statistical system
Step 3: Questionnaires are updated and revised by the data production institutions in the statistical systems
Step 4: Updated and revised questionnaire sent back from partner country to ESTAT through EDAMIS (ESTAT’s single data entry point)
Step 5: To and fro with validation questions and answers
Step 6: Validated data uploaded into database (‘Eurobase’)
Step 7: Eurobase used to generate tables and analyses for publication
Steps 2-5: Partner country involvement
Steps 1, 6-7: ESTAT only

4. Part 1, Step 1: ESTAT returning data to partner countries
The starting point of each data cycle represents the end of the previous cycle:
Each partner country receives a full set of data (i.e. all data available for partner countries)
Data are prepared in an Access file by ESTAT and uploaded into CIRCA. Each National Co-ordinator for Information Systems can then connect the files to their local MIS.
The files will not be sent by ESTAT to each of the sectors!

5. Part 1, Step 2: Partner country pre-filling
Each National Co-ordinator for Information Systems in the partner countries will lift data into the local MIS
ESTAT has made available a manual on CIRCA and will instruct (by phone or by )
Each National Co-ordinator for Information Systems in the partner countries
- will pre-fill the new questionnaires using the MIS; it is fast and automated
- will distribute the pre-filled questionnaires to the data providers in their statistical system
NCs generate the new questionnaires prefilled with the data previously received and validated, and with an additional year to be completed.

6. Part 1, Step 3: Questionnaire updates and revisions
Thematic National Co-ordinators involved in this key step
Requires co-ordinated response from all actors in the statistical system
Use experience of what has worked and what has not worked in previous collection rounds

7. Cont.: Questionnaire – new features
- New values automatically in Yellow
- Revised values in Green
- Deleted values in Purple
- Can now add comments to cells
- Outlier detection (now flag in column)

8. Cont.: Questionnaire – BOP

9. Cont.: Questionnaire – BOP

10. Cont.: Questionnaire – TRADE IN GOODS

11. Cont.: Questionnaire – key messages
Avoid changing the questionnaires (such as deleting lines) please. Otherwise, the links to the validation rules and export functions are broken
Check that units correspond to the predefined units
Check that flags used correspond to the predefined ones
In the validation sheets, check for ‘error flags’ that may be triggered; either explain in the methodology worksheet or as a comment in data worksheet. Ditto for ‘outliers’ in the datasheet
Check that the file corresponds to associated data set

12. Part 1, Step 4: Return of the questionnaire via EDAMIS
Questionnaires returned to ESTAT through EDAMIS. Work of National Co-ordinators for Information Systems.
This part could be relevant if the access to sending back social statistics has been extended beyond the NC.

13. Part 1, Step 5: ESTAT validation checks
ESTAT carry out other crossover validation checks
Where ESTAT has data cell queries, the National Co-ordinators for Information Systems are contacted. In turn, the thematic NCs are usually contacted to confirm, advise or revise data. Where revisions are made, the files are resent by the IS NCs to ESTAT.

14. Part 1, Step 6: Upload of Eurobase
After the validation process, ESTAT uploads the data to Eurobase (its free dissemination database):
- in phase 1 to a test environment (to check that transfiguration codes work)
- in phase 2 to the public version of the database

15. Cont.: Eurobase access Data are available to the public for FREE
Data can be downloaded in five formats including Excel
Tables can be bookmarked in static, rolling or fixed format
So where can you find the data? Go to ESTAT’s homepage:

21. Part 1, Step 7: Production of publications
ESTAT then use data to publicise the region. The publications are also FREE to view on line
Dissemination includes the Pocketbook (free online):
Includes Leaflets and Statistics in Focus (free online):

23. Part 2: Outcome of last round and observations
Database up-to-date
New Pocketbook published
Copies have been sent to the partner countries
ESTAT thanks you and your colleagues – without you, this publication would not be possible
Specific analyses in form of SiFs to be developed

24. Part 2: Observations from last round collection
Number of variables requested
Per country
Total
Balance of Payment
132
1188
External trade 49
441
Partner Countries questionnaire responses
varied outcome
Need to check how they are sent out and to whom (single entry) A B C D E F G H I 1 2

25. Part 2: Observations from last round collection
External trade and BoP variables :
Lower completeness in BoP
2000
2001
2002
2003
2004
2005
2006
2007
2008
Ex.Tr
436
437
438
440 -
BoP
483
487
560
595
579
514
321
External trade Unknown variables (in percent of the Tot.):
Increase in last collection
The 2008 response rate was about one third of all agricultural variables.
2000
2001
2002
2003
2004
2005
2006
2007
Imp
4.7
6.4
3.7
5.8
4.2
5.0
5.6
8.4
Exp
2.9
0.9
0.3
0.4
3.4

26. Part 2: Key messages for thematic NCs
Completeness: Hope to increase BoP dataset replies, particularly from some partners
Timeliness: Hope to have more timely data from some partners Both 2008 & 2009 updates if possible
Clarity: Hope that the classification of goods can be reviewed to minimize the size of unknowns

27. Part 3: The new data collection schedule
25 October - 15 November 2010: DONE
Step 1: ESTAT preparation of the files and notes for installing the system. Draft letter to the MED countries on the use of EDAMIS.
19 November - 29 November 2010: DONE
Step 2: ESTAT contact the countries by mail or by phone for remote installation. Pre-filling by countries begins.
30 November - 15 January 2011:
Steps 3 and 4: Partner countries update and revise questionnaire and resend using EDAMIS
From 17 January – 10 February 2011:
Step 5: Cross-over validation – finalising all data

28. Part 3: Cont.
10 Feb – 24 Feb 2011:
Step 6: ESTAT to upload database into test environment.
1 March – July 2011:
Step 6 cont: ESTAT to transfer data to the free, public Eurobase.
Step 7: ESTAT to produce and publish next Pocketbook.

29. THANK YOU
THE END