1. GATS

2. Accessing Your Electronic Gradebook
What you will need:
an address
Password
Birth month and birth day (0215)
Internet access
Know your campus GATS Contact - Your Principal
Teacher GATS Manual online

3. Password
Initially you will log in with birth month birth day as password (0314)
At login, you will be prompted to change it
The system will also ask you to change your password every 90 days
District’s naming convention
6+ characters
At least one in CAPS
At least one in lower case
Must contain at least one number
Examples: Traine5 or sAm

4. Setting Up Your Gradebook
Turn OFF All Pop-up blockers. The gradebook window will open and close if you have ANY pop-up blockers on. IE
Yahoo
Google
Login at and locate GATS
Place the shortcut link on your desk

5. E20 Grading Procedure Grading Categories “FIXED”
Two grading categories determine student’s grades:
Assessment Performance – which may include, but not limited to exams, to include semester exams, recitations, teacher-made tests, quizzes, interim assessments, projects, and other grade-level acceptable assessment measures.
Assignment Performance – which may include, but are not limited to, projects, journals, labs, projects, classwork, homework, research, class participation and other instructional activities related to the content area.

6. E20 Grading Procedure
Additional Grading Categories require the following approval by Sept. 1
Complete Request to Change Grading Categories or Grade Weighting (Form E20A)

7. ES Grade Weighting Grade Weighting – Elementary
PreK and Kinder – No weighting of grades
Grades 1-5
Grade weighting is NOT REQUIRED
All categories will have a weight of a 1 multiple
Campus and/or grade level may select to weight grades. If so, the campus or grade level MUST:
Convene a CLT or grade level meeting
Decision must be reached by consensus and ALL teachers affected will adhere to the new grading system
Approval from Administrator (Form E20A) By Sept. 1
Maintain minutes/notes at the campus
NOTIFY parents and students of grading system

8. ES Grade Weighting Grading Weighting Multiple Method
Assignment Performance
Assessment Performance
Categories can be color coded
Categories, Weights and Method of weighting grades are preset and need Principal approval to be changed.

9. Secondary Grade Weighting
Grade Weighting Percent Method
Assessment Performance no less than 40%
Assignment Performance no more than 60%
Campus and/or grade level may select to weight grades using a different percentile or ADD another category.
If so, the campus or grade level MUST:
Convene a CLT or grade level meeting
Decision must be reached by consensus and ALL teachers affected will adhere to the new grading system
Approval from Administrator (Form E20A) By Sept. 1
Maintain minutes/notes at the campus
NOTIFY parents and students of grading system
When weighting grades:
Method of weighting grades will be set to Percent
Weight for each category will meet the District policy
The MINIMUM Assessment Performance measures shall constitute 40% of the student’s nine-week grade
The MAXIMUM Class work and/or Homework shall constitute 60% of the student’s nine-week grade
Categories, Weights and Method of weighting grades are preset and need Principal approval to be changed.
If the campus chooses to increase the % of assessment, and decrease the % for class work and/or homework, or ADD another Category, then the following guidelines must be met:
Convene a CLT, grade level meeting
Ensure that the decision is reached by consensus and that ALL affected teachers will adhere to the new grading system
Administrator approval – Form E20A
Maintain minutes/notes at the campus
Notify parents and students

10. Secondary Grade Weighting
Grading Weighting Percent Method
Assignment Performance
Assessment Performance
Will equal 100
When weighting grades:
Method of weighting grades MUST be set to Percent
Weight for each category MUST meet the District policy
The MINIMUM Assessment Performance measures shall constitute 40% of the student’s nine-week grade
The MAXIMUM Class work and/or Homework shall constitute 60% of the student’s nine-week grade
Categories, Weights and Method of weighting grades are preset and need Principal approval to be changed.
If the campus chooses to increase the % of assessment, and decrease the % for class work and/or homework, or ADD another Category, then the following guidelines must be met:
Convene a CLT, grade level meeting
Ensure that the decision is reached by consensus and that ALL affected teachers will adhere to the new grading system
Administrator approval – Form E20A
Maintain minutes/notes at the campus
Notify parents and students

11. Number of Grades Number of Grades Grades Pre-Kindergarten-K
Will follow developmentally appropriate practices to record student progress.
Grades 1-12
Teachers will record NO LESS than 15 grades per grading period per subject.
No fewer than 1-2 grades per week per subject.
Elementary non-core specialty teachers will record no less than 6 grades per grading period.
PK- student expectations are used

12. Progress Reports Progress Reports Every 3rd and 6th Week
Dates set at beginning of school year
PreK and Kinder not mandatory.
Grades 1-12
All students should receive a progress report at the 3rd and 6th weeks within a 9-wk grading period.
Students in danger of failing MUST receive a progress report.
Should get dates from the Principal’s calendar and any weekly memos that supersede it are the official timelines.

13. Progress Report Steps Teacher inputs grades
Administrator monitors teacher’s gradebook
Administrator notifies teachers of last day to input grades for each grade reporting period.
Administrator will Verify progress report period. This temporarily locks the gradebook.
Data Clerk Creates, Saves and Prints Progress Reports
Principal MUST Unverify Progress Report Period so that teachers can resume inputting grades
This DOES NOT impact Attendance
An Administrator MUST log in to the DBM to Teacher Verification Mode to verify the campus on the date and time shown on the calendar Timeline. Once the campus is verified, teachers will be unable to enter grades. The data clerk will then be able to create, save and print the progress reports.
Data clerk should notify administrator when the administrator can perform the Progress Report Clear function. The teachers can then resume inputting grades for the next 3 weeks.
Verify Campus
Must be performed by an Administrator on designated date and time. Does not affect attendance.
Notify data clerk
Data Clerk then MUST create, save and print Progress Reports.
Unverify Campus
Performed by an Administrator after data clerk has created and saved progress reports.
Teachers can resume inputting grades.

14. Report Card Steps Teacher’s input grades
Administrator monitors gradebooks
Administrator will notify teachers of last day to input grades for the 9 wk period
Teachers verify gradebook
Administrator will VERIFY the campus
District processes report cards and places in AnyQueue folder
District UN-VERIFIES campus NOT Adminstrator
Data Clerk Prints Report Cards
Teachers resume inputting grades
Same as Progress Report Period EXCEPT – Administrator DOES NOT Unverify the campus – this is done at the district level -

15. Verifying Gradebook by Teacher (Report Card Period ONLY) means:
All students appear in the gradebook.
Grades for all assignments are entered for all students in all courses. (M,I,E, Blanks should have note)
Each student is receiving the grade they have earned in the class. (M, I, E, Blank)
Comments have been provided for ALL students.
Citizenship has been marked for all students in all courses. If not marked the default is an S.
There are NO additional changes.
Report cards may be printed based on the results that are reported.
The Cycle and Semester grades have been reviewed on the Cumulative Grades screen and are correct.

16. Elementary PE/Fine Arts Grading Scale
Teachers should use the following scale:
E=95
S=85
N=75
U=65
Teachers should be consistent for every child and cycle.
Set the gradebook to show Alpha grades for these subjects.
This caused concern at several campuses. Teachers and administrators must understand that an E and an S for one student may average to an E one grading cycle but on the next cycle the grade may be an S if teachers choose not to use a middle range grade.

17. Attendance Procedure F48
Elementary and Secondary teachers submit Official ADA Attendance at 10:00 am and post to 2nd period.
Teachers MUST sign a Weekly Attendance Verification report for period 2 every Monday and return it to the attendance clerk within 24 hours of receipt.
Tardies are posted by teacher only. The data/attendance clerks will not post tardy updates.
Elementary teachers post tardies to 2nd period ONLY
Left Early Posting is for Grades 1-5 ONLY
Elementary teachers mark the L for Left Early to 3rd period ONLY and should Submit at the end of the school day. (preferably 3:00 pm)
An L for Left Early is calculated as a Tardy. Parents must be notified of this policy.
Attendance Menu
Teacher verification report – generated every Monday for the previous week.

18. Attendance Procedure F48
Attendance Verification Report MUST be signed and dated every Monday.
Attendance Menu
Teacher verification report

19. Special Education Teachers
Teacher of Record
Responsible for inputting/recording students grades
Itinerant Support, Co-teaching, and other Services
Will use grade book for recording services. Grades will not print on official progress reports or report cards.
Will not take attendance
Courses will not print on schedules
Reading Services
Math Services
LA Services

20. District & Custom Fields
Use to access all the information necessary to fulfill emergency procedures
Teachers are required to maintain a detailed class roster of students that includes
Parent contacts, emergency phone numbers, and home addresses for each student in the event of an emergency.
This information can now be exported from GATS to Excel.

21. GATS Support Grade level or lead teacher Campus GATS Contact
Training Teacher Manual
Online
Help Desk
Office of Instructional Technology

22. Week 1 and Week 2 Day 1 Attendance
Mass Activation – Enrolling Students

23. GATS - Roster Screen
Verify that all students are on the class roster- notify clerk/counselor/administrator

24. Teacher Preferences (Access by clicking on Teacher’s name)
Used to manage teacher information, control the way student data is displayed on the main gradebook page, or create custom fields for tracking student information.
Use if Approved ONLY
Use the “View” drop-down list to switch between user (teacher) information and student information.
Under the View: User Profile, the teacher can change password, create custom fields, and set retake behavior.
The maximum retake grade limits the score a student can receive if a retake grade has been entered for that student. The retake behavior setting determines how the system will calculate retake grades.
You can also choose whether you want to view the gradebook, attendance page, or “Grades by Student” page when you first log in.

25. Create Custom Fields
Under Teacher preferences teachers can Create Custom Fields for student information
Refer to teacher’s manual

26. Custom Fields
The page will be rearranged as necessary to allow the selected fields to appear. You can make appropriate entries into these fields, and click “Update” to save your changes. To remove a field from the display, un-check it on the left, then click “Refresh.” Any entries you may have made to those fields will be saved even while the field is hidden.
These fields can be used to store student information in the gradebook. To select custom fields to be displayed, click on a student’s name on the main gradebook page. A student list will appear.
To display the custom fields, check the box next to the desired fields on the left side of the page, then click “Refresh.”
Textbook numbers
Permission slip
Picture money
Etc.

27. New Assignment New feature to new assignment window:
GradeSpeed allows you to associate specific state standards with each assignment.
Rubric module not used
**Special Ed modifications will appear on this screen.

28. Entering Grades for Assignment(s)
Once you have created some assignments, you are ready to begin entering grades for students. Navigating the main gradebook page is easy – use the arrow keys or the mouse to select a cell, and enter a grade.
Use the following codes for missing assignments:
M for missing assignment
A zero is averaged in
E for Excused
Leave Blank same as excused
Justify the blank
I for Incomplete
Zero is NOT averaged in

29. Applied Modifications
The “A” tells you that points were added to the grade. The “N” tells you that a note is attached to the grade. The “X” means that this grade will not be dropped, even if it is the lowest score. The “L” indicates that the assignment was late, and the “R2” tells you that the score represents the second retake opportunity. Hover the mouse over any of these symbols to see the details related to the symbol.
Once you have entered the grade modifications for a student, click “Update” and then “Return” to the main gradebook page. You will see that your modifications have been applied, and that the grade will now have several codes surrounding it – each one explains the modification that was made.

30. Special Ed Modifications
To select the special education modification codes, simply click on the modifications box and check box window will appear with the modifications.
The teacher then checks the modifications that apply to the student then clicks OK. A code will appear around the grade to view the modifications applied.

31. Training Resources Materials posted on GATS website Teacher’s Manual
Administrator’s Manual
Online Tutorials
Administrator Manual
Teacher Manual
Online Tutorial

32. Fall Training After-Hours Sessions
4:30-7:30
On-Campus training by campus GATS Contact

33. Have a Great Year!
“The important thing is not so much that every child should be taught, as that every child should be given the wish to learn.” John Lubbock