1. Creating and Implementing eForms Using Gravity Forms
Anthony Silecchia, Assistant Registrar, EWU

2. Topics We Will Cover What is Gravity Forms? Using Gravity Forms
Things to Consider
Lessons Learned
Questions?

3. What is Gravity Forms? A WordPress plugin for creating web forms
A WordPress website and a highly technical subject matter expert (SME) is required
The cost to our university is $199 for the initial purchase and an annual $99 renewal fee
Various add-ons included (and some EWU has developed)
Other similar web form solutions exist such as Ninja Forms, Formidable, and WPForms

4. Using Gravity Forms Start at your website’s admin page
Add a new form and name it
Choose and customize fields (save)
Edit form settings
Set up confirmation, notifications, and workflow
Create a web page and embed form in page
Create an “inbox” page if using workflow
Make page visible and add to site menu (or use hyperlink)

5. Things to Consider Which forms will you create first?
Will you keep the paper form?
How will you monitor in-progress forms?
How will you store completed forms?
Security considerations
How will you verify the identity of the submitter?
Who will you give access to and what role will they have?
Is there information you will not collect?

6. Lessons Learned Work closely with those who use your forms
Have a communication plan to notify others of the availability of online forms
Consider breaking forms down into smaller requests
Basic business process mapping is a helpful tool for designing workflows
Test as many variations as you can think of
Add policy information and important links to the page in which the form is embedded

7. Lessons Learned (continued)
Electronic conversion of forms often leads to a review of the process which takes extra time
Use the opportunity to cut out unnecessary items
Web forms are great for surveys and inter-departmental processes
Additional tips specific to Gravity Forms (use of reminders, multiple approvers on same step, use of hidden fields with default values for addresses of a department, section breaks)

8. Questions?
Anthony Silecchia Assistant Registrar Eastern Washington University