1. ECDS Early Childhood Data System Texas Student Data System
Complete ECDS Training Workshop #64825
May 10, 2018
Simple Solution. Brighter Futures.
ECDS
Early Childhood Data System
Texas Student Data System
Texas Education Agency
April 2018

2. Early Childhood Data System
Click to edit Master title style
Early Childhood Data System 1
ECDS is the collection of both kindergarten and prekindergarten student data
student demographic
classroom link information
assessment data
KG – BOY
PK – BOY & EOY
Purpose is to inform about the quality of early childhood education and help direct resources in an informed manner to:
parents
school administrators
the public
statewide stakeholders
the early childhood education community
policy makers
Texas Education Data Standards Section10
Submission Due Date: Thursday, July 19, 2018
Partly collected through the TSDS Collection and the classroom link data provided through the PEIMS Summer Collection
Currently: What can you do now,,,here is the steps
ECDS submissions due to TEA – july 19th
PEIMS Submission is due June 14th to Region One, PEIMS Resubmission is due July 12th to Region One.
Highly encourage you to complete before June date.
ESC1 ECDS Resource Page

3. Reminder: ECDS Data From PEIMS2
Required for ALL LEAs that offer KINDERGARTEN:
Required for ALL LEAs that offer PREKINDERGARTEN: KG
All participating KG programs will submit demographic, class link information, and special program information in the PEIMS Summer collection.
Use existing data elements in PEIMS Summer submission to link teacher, student, assessment information.
Q: How is the HOMEROOM INDICATOR used in regards to KG Students? A: This element is used to link the teacher of record back to the students. Only one homeroom is supported by Fatal
PUBLIC PRE-K
All Public Pre-K programs will be required to submit demographic, class link information, and special program information in the PEIMS Summer collection.
Data Element Changes:
STUDENT-INSTRUCTION-TYPE, ect

4. Reminder: ECDS Data From PEIMS3
High Quality PK Program: Required Only for course/sections serving eligible PK 4-Year old
The High Quality Grant wasn’t available any more, but the State Legislature said Districts must still adhere to providing a High-Quality PK Program. This is what they refer to as “Rider 78” (additional provision)
This link takes you to the details behind operating this program. It requires Districts to have Curriculum, ect….
The state said that with the funding they already get from PK, they must use no less than 15 percent of it to operate the program.
So now everyone offering pk 4 year old must adhere to this

5. Loading to the ODS 2017-2018 ECDS
LEAs can continue to load their ECDS data into the ODS until July 19, 2018.
2018 SUMR1 PEIMS collection will remain open until June 21, 2018.
Any data loaded after June 21, 2018 will need to be done through 2018 SUMR2 PEIMS.
LEAs must re-prepare their data in the ECDS application after each upload to the ODS.

6. Preparing ECDS Data 2017-2018 ECDS
ECDS is extracting the most current PEIMS data that was loaded into the ODS. LEAs should load all PEIMS SUMR interchanges needed for ECDS reporting.
2018 SUMR 2: If an LEA has loaded any data into PEIMS Summer Resubmission, the system will extract and use data for ECDS purposes when the user prepares the data.
If an LEA does not want to utilize data loaded in their PEIMS Summer Resubmission for ECDS, then the LEA must perform an ODS delete of 2018 SUMR2 and re-prepare their ECDS collection.

7. ECDS Collection

8. Collection Due Dates Governance Pending
KG Collection Due: January 31, 2019
PK Collection Due: July 19, 2019
April 10, 2018 ITF Governance
The proposed ECDS collection close dates will be presented to the Information Task Force during this scheduled meeting.
Once the governance committees finalize the ECDS collection dates, TEA will published the due dates for the Kindergarten, Prekindergarten and private prekindergarten submissions in TEDS Section 10.

9. NEW Pre-K Home Room Indicator
E1440 HOME-ROOM-INDICATOR
This will be required for the Public Pre-K submission.
The indicator identifies a course as a ‘homeroom’ when an LEA has multiple Prekindergarten courses loaded into TSDS with the same service id.
It allows the ‘homeroom’ teacher that administered the Pre-K assessment to display correctly on the ECDS reports.
DC002 ACADEMIC-SUBJECT-TYPE (code table update)
Health and Wellness will now be used instead of Social and Emotional Development for Academic Subject Type (E1097).

10. New TEDS Section 10 Guidance
ECDS Collection Timeline
The Kindergarten submission is due on January 31, 2019 (pending governance approval with the support of the Early Childhood Education Division).
Potential Benefits:
Earlier access to the ECD Assessment PreK Sources report at the LEA and Campus levels for an early review of the impact of Pre-K programs on Kindergarten assessment results.
Earlier access to ECD KG Assessment summary data allowing for intervention at the LEA and Campus levels where student is having issues.

11. NEW Report Assessment Type Code
In order to be in compliance with TEC § (Reading Diagnosis), LEAs that administer non-Commissioner approved kindergarten or prekindergarten assessments, should report the following:
“03 ECDS – OTHER” for E1573 Report Assessment Type
Associated Code Table DC123 will be updated.
Additional guidance will be added to the special instructions for E1127 Assessment Title on submitting non-Commissioner approved assessment titles.

12. NEW Program Evaluation Type
In order for TEA to implement the collection of program evaluation information mandated in Rider 78 (part of the High-Quality Prekindergarten program requirements), the following data element, code table, and code table value will be added to the 2019 PEIMS Summer collection:
Exxxx PROGRAM-EVALUATION-TYPE
DCxxx PROGRAM-EVALUATION-TYPE-CODE:
00 No
01 Yes (TEA Self-Assessment Tool)
02 (Other)

13. Public Guidance & Information
To the Administrator (TAA) Letter
Early Childhood Education in Texas (TEA Website)
TSDS Early Childhood Data System
Texas Education Data Standards (TEDS)
Section 5 ECDS Business Validations
Section 10 ECDS Guidance and Template

14. Knowledge Base (KB) Articles TIMS SYSTEM2
TSDSKB-249   General FAQs
TSDSKB-254   Assessment FAQs
TSDSKB-258  Requesting and Approving of TEAL Roles
TSDSKB LEAs Requesting S-Numbers to be Assigned
TSDSKB-348   Interchanges Created from the ECDS Spreadsheet

15. Knowledge Base (KB) Articles TIMS SYSTEM2
TSDSKB-449   Loading Guide for ECDS Kindergarten BOY
TSDSKB-450   Loading Guide for Public Pre-K (BOY & EOY)
TSDSKB-451  Loading Guide for Public Pre-K (No Assessments)
TSDSKB Loading Guide for Private Pre-K (Optional)
TSDSKB-453   Private Pre-K General FAQs
TSDSKB-508   Kindergarten and Pre-K Assessment Matrix
TSDSKB ECD shows 0 Assessment Counts