1. Saint Louis Public Schools Finance Department:
Budget and Grants Management Presentation for Principals
Thursday, May 12, 2016

2. Agenda Introduction – Melody/Victoria
Discretionary Budgets and Academic Choices – Melody
GM Schedule and Spending Strategies – Elaine/Charmaine
Information to Consider – Melody/Victoria
Questions

3. Introduction Finance Department CFO: Angie Banks Budget Office
Director: Melody Ellington
Budget Analyst
ShaLonda Wickerson
Stephanie Piatt
(Vacancy)
Grants Management Office
Director: Victoria Glaspy
Grant Compliance Manager
Elaine Flipping
Lead Grant Analyst
Charmaine Moore
Paul Cady
Grant Analyst
Betty Keaton

4. Introduction- Finance Department Crosswalk
Budget Office
Grants Office
Fiscal Control
Purchasing Dept.
Payroll Dept.
Treasury Dept.
POINT OF CONTACTS
School assigned Budget Analyst:
Vacant
Stephanie Piatt
ShaLonda Wickerson
Melody Ellington (Budget Director)
(see website for recent updates)
School assigned Grant Analyst:
Elaine Flipping
Charmaine Moore
Paul Cady
Betty Keaton
Victoria Glaspy (Grants Director)
Edith Birchfield (Travel)
Stephanie Morris
Leslie Johnson (Inventory)
Ervin Yarbough (Inventory)
Beverly Foster (Supervisor of AP)
Ron Martin (Director of Fiscal Control)
Constance Byrd
Ketra Montgomery
Terry Bullock (Manager)
Rick Schaeffer (Manager)
School assigned Payroll clerk:
Latrisa Avery
Connie Eskew
Sandra Swanagan
Anita Mize (Manager)
Larry Artis- Accounting Clerk
Derwin Jordan- Cashier
Donna Johnson (Manager)
RESPONSIBILITIES
ALL GOB RELATED ISSUES:
Budget Reports (ZCOFA)
GOB- Budget Transfer Form
GOB- Extra Service Spreadsheets
SAP Technical help
ALL Grants RELATED ISSUES:
Grants- Budget Transfer Form
Grants -Extra Service Spreadsheets
Vouchers
Invoices
Travel Documents
Mileage Documents
Vendor Payments
Inventory Tagging
School Checking Account (Reconciliations)
Purchase Requisitions process
Board Resolutions
Contracts
New Vendor Requests
Employee Vendor Requests
All payroll related issues dealing with KRONOS & SAP
School checking Account (Set-up)
Deposit of checks/grants received
Replacement ID’s
FUNDS
FUNDS:
110- Incidental (general)
111- DESEG
112- DESEG
120- Teachers Fund
730- Less than $10,000
230- Title I
290- Mini Fed. Grants
510- Breakfast Prog.
730- greater than or equal to $10,000
ALL FUNDS

5. 2016 – 2017 Discretionary budgets & academic choices

6. 2016 – 2017 Discretionary budgets & academic choices

7. Academic choices – step 1

8. Academic choices – step 2

9. Academic choices – step 3

10. Grants Management Spending Strategies
Budget Allocation Worksheet
Title I Allowable Expenditures
Parent Involvement Allowable Expenditures

11. Grants Management Schedule
July/August - Budget allocations distributed
October - Spending for computers and equipment finalized
March - Final date to enter requisitions
Title I (Fund 230)
NCLB (Fund 620)
Mini Federal Grants (Fund 290)

12. Information to CONSIDER:
All Discretionary GOB and Grant budgets should align to your Excellent Schools Plan and academic goals.
Discretionary budgets should be submitted to your Budget Analyst by Monday, May 16, 2016.
Title I non-mandated positions are determined from year-to-year, and you must indicate if you want to retain the position(s) on your Title I worksheet.

13. Questions???