1. Vendor Records What to do?

2. History of ebook record loads At Xavier University
Acquired this responsibility in early 2012
Lots of record edits to make consistent wording
Cat dates were way off (into the future)
URL text information was not consistent
Some access to series titles/ collection titles – not all

3. Gathering information
Created a spreadsheet with collection information
Title of the collection
How we acquired (OhioLINK or direct)
What the platform for use is
Whether MARC records are from OCLC/Vendor
Edits that need & done to existing records
Notes about frequency of updates / how to get updates

4. Evaluating the MARC records
What is in the 001 tag --access number for OCLC, vendor #?
Are there LC call numbers in the records?
Are the GMDs included in title fields?
Check for 830/710/740 fields to be able to search for the collection set in the public catalog
856 field
Did the vendor provide edits to records for proxy information?
What is in the $z field?
How many 856 fields are there?

5. System loader functionality
Know how and what data your system loader loads
How does your loader handle the 001 field?
Do you have LC call number indexed or not?
Do you have standard fields to be entered?
099 tag “Electronic Book”
Location code
Rectype code
Determine if you need to create a new loader specifically for ebook records

6. Using MarcEdit
001 needs to conform to consortia standards so records will match up in OhioLINK
Determining what access point for identifying the collection of records (830/710/740)
Make any URL changes
Add proxy if needed
Enter $z information -- Credo Reference : Connect to title online
Change the tag from 856 to 956
Insert 910 tag to give information about the load – collection load and date processed

7. Daphne C. Miller Cataloging Librarian millerda@xavier.edu 513-745-1007
Thank you! Questions??
Daphne C. Miller Cataloging Librarian