1. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (ESS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave

2. The Integrated Self-Service Portal
Overview of Manager Functionalities (ESS)

3. Introduction
Manager Self-Service (ESS) is specific functionalities on the VIP Employee Self Service System that allows managers to access a range of information stored within payroll, and to action incoming employee self-service requests.
The Manager Self-Service (ESS) functionality in VIP ESS will enable managers to perform a number of transactions online. This includes:
Managing your Inbox
Assign your managerial responsibilities to someone else, while Out of Office
Managing Leave Requests

4. Introduction Managing your Inbox Manage Leave Requests
The information and functionalities that will be available to you includes:
Managing your Inbox
Inbox/Reassign requests
Out of office function
Impersonate users with limited access
Manage Leave Requests
Approve/Decline Leave Request
Park Leave Request
Reassign Leave Request
Obtain Leave Reports

5. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (ESS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave

6. VIP Manager Self-Service
Managing your Inbox

7. Accessing your inbox via the HR Integrated Self Service Portal
Your inbox and the managerial functionalities can be accessed from any of the links under ‘Leave and Overtime’ or ‘Payslips and Claims’ on the HR Integrated Self Service Portal. Once you have accessed any of the VIP ESS functionalities, Click on ‘View Inbox’ under the Home tab on the Menu or Navigation bar

8. Managing your Inbox
When a request has been submitted on ESS, the Manager (Approver) will receive an informing them that there is a transaction that is awaiting approval. Transactions awaiting approval can be accessed in one of two ways:
From the “Click here to view this Inbox item” link in the
By Selecting ‘View Inbox’ from the Menu on the VIP Self-Service home page (All transactions awaiting your approval will be listed in the Inbox)

9. Managing your Inbox Reassign Request Approve Request Decline Request
There are four ways to deal with requests in your Inbox:
Reassign Request
Reassign to another approver to deal with the request
Approve Request
If you are happy with the whole transaction and would like to approve
Decline Request
If you are not happy with the transaction and do not want to approve
Park Request
If you are unsure how you want to deal with the transaction for now

10. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Reassign a Request
Managing Leave

11. Reassign Request
You may reassign a request to another approver, Clicking on Reassign Request next to the transaction in your Inbox

12. Reassign Request 1.Select a new approver from the dropdown list
2. Add a Comment
3. Click on the button 2 3 3

13. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Out of Office function
Managing Leave

14. Out of Office Function
Managers can nominate an approver to process transactions in their absence from work. Select ‘My Settings’ from the Home link on the Menu or Navigation bar

15. Out of Office Function
Select ‘Out of Office From’ date from the dropdown menu
Select ‘Out of Office To’ from the dropdown menu
Select approver for Leave from the dropdown menu
Select approver for Claims from dropdown menu
Select approver for Overtime from dropdown menu 1 2 3 4 5

16. Out of Office Function Click on the button
Add the “out of office message”
Click on the button
Click on the update button
The system will send all relevant transactions to the nominated approver for the specified period. You will still receive all of the notification s. 6 7 8 9

17. VIP Manager Self-Service
Managing Leave

18. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave

19. Leave Requests
Leave requests will be displayed in the Summary area of the Home page and can also be accessed by Clicking View Inbox in on the Menu

20. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave
Approve/Decline Leave Request

21. Approve\Decline Leave Request
Click on View next to the relevant transaction in your Inbox

22. Approve Leave Requests
The Leave Request will open in detail, allowing you to check the dates are suitable: 1. Check the requested dates. 2. Click on the button to approve the request

23. Decline Leave Requests
The Leave Request will open in detail, allowing you to check the dates are suitable: 1. Check the requested dates. 2. Click on the button to approve the request

24. Decline Leave Requests
When a Leave Request has been declined, a Decline Reason must be given, advising the employee of the reason for your decision.
Type in the Decline Reason
Click on the button

25. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave
Park Leave Request

26. Park Leave Requests
This function allows the manager to defer making a decision on a transaction until a later time. The system will assign a parking expiration date of 30 days prior to the date of the transaction.
Parking is ONLY for future transactions that take place more than 30 days from the date of submission.
Click on the box next to the transaction you would like to park
Click on View next to the transaction 2 1 

27. Park Leave Requests
The Request to be parked will open with the option to park added. Click on the button

28. Content The HR Integrated Self-Service Portal VIP Manager Self-Service
Overview of Manager Functionalities (MSS)
VIP Manager Self-Service
Managing your Inbox
Managing Leave
Leave Reports

29. Leave Reports Managers can draw the following Leave reports: :
Leave Balance Report
Leave Transaction Report
Manager Leave Calendar
The reports can be accessed from the Reports link on the Menu or Navigation bar

30. Leave Balance Report Select the Groups Select the Leave Type
The Leave Balance report displays the leave balance per leave type for each employee:
Depending on the chosen report, you can select the following fields:
You may select a specific leave line e.g. Accrued Annual Leave from the Leave line option
You may select one or more employees to appear on the report from the Employees option
You may choose a different filter if you would like to include terminate or deactivate users from the User Filter option
Under Options, you may design the structure of the report
Select the Groups
Select the Leave Type
Click on the button

31. Leave Balance Report To print the report Click on the button
To save the report Select by report format from the drop down menu and then Click on the button

32. Leave Transaction Report
The Leave Transaction report displays past leave transactions.
Select the Groups
Select the Leave Type
Select From Date and To Date
Select the User Filter
Click on the button

33. Leave Transaction Report
To print the report Click on the button
To save the report Select by report format from the drop down menu and then Click on the button

34. Manage Leave Calendar Report
The Manage Leave Calendar report displays an overview of all approved leave in a calendar format. 1
Select the Groups
Select the Leave Type
Select the Start Date
Select the User Filters
Click the checkbox to ‘Include employees with no leave transactions’
Click the checkbox to ‘Include my own Leave transactions’
Click on the button 2 3