1. In May, the President of the Swiss Confederation, Pascal Couchepin announced that the Tinner files, believed to number around 30,000 documents, had been shredded. (s. Der Entscheid fiel aber viel früher: November 2007: Der Bundesrat beschliesst insgeheim aus Sicherheitsgründen die Vernichtung eines Teils der Atomschmuggel- Akten: Baupläne für Atomwaffen, Gaszentrifugen und Lenkwaffensysteme.

2. Andreas Kellerhals August 15, 2009
Records Lifecycle Management‘s Contribution to Democracy and the Rule of Law: Effectiveness, Efficiency and Accountability
Andreas Kellerhals August 15, 2009

3. Content Intro The SFA in its institutional context
From Projects to a Program: The Federal Government’s RLM-Policy
From decision making to implementation
Concluding summary

4. Jurisdiction Federal Act on Archiving, 1998
Art. 1 Purpose and scope
the Federal Assembly;
the Federal Council, the Federal Administration […] and the units of the armed forces; […]
the Federal Criminal Court and the Federal Administrative Court […];
the autonomous institutions of the Confederation;
the Swiss National Bank; […]
other public or private law bodies that fulfil executive tasks delegated to them by the Confederation, […]

5. Records Management Federal Act on Archiving, 1998
Art. 5 Information and records management
1The Federal Archives shall advise the offices required to offer their records for safekeeping on the organisation, ma-nagement, preservation and delivery of their documents. It may also offer such services to other bodies.
2It has the power to consult registries or information mana-gement centres of the offices […] and to consult the condi-tion of the documents held there.
3It shall issue directives to the offices […] the management, preservation and delivery of documents; […].

6. From Projects to a Program: The Federal Government’s RLM-Policy

7. Lessons learned Senior management commitment, top down approach
Profit for the administration
Systemic and business driven approach
E-RMS introduction is not an IT-project

8. Launch of the Program

9. From Decision Making to Implementation

10. E-RLM-Program: Timetable
2007
2008
2009
2010
2011
Report & Actionplan
Programm Management
Parlamentary Affairs
Governement Decisions …
Interministerial processes
(ongoing E-RM projects)
E-RLM in the administrative bodies
Management Guideline
Cooperation Consultancy Education Supervision
E-Archiving: System development
Operating E-Archiving
SPO for official documents (FoI)
Preparatory Study
Conception
Requirements Management

11. Concluding Summary Benefit for the institutions and the staff
Business Orientation / Process Orientation (business driven but technology inspired)
Seamless and Streamlined Information / Records Flow
Collaborative approach
Modernisation of the Administration (E-Admi nistration)
Learning institution

12. Democracy
Freedom of Information Knowledge and understanding are difficult to assure, therefore, free access to information in decision making is a crucial criterion for democracy.

13. Archives and Democracy Federal Act on Archiving, 1998
Section 3: Access to Archive Records
Art. 9 Principle of freedom of access and period of retention
1The archive records of the Confederation become available for consultation by the general public free of charge after the expiry of a retention period of 30 years, subject to the terms of Articles 11 and 12.
2Documents that were accessible to the public before their delivery to the Federal Archives remain accessible to the public. [e.g. according the FoI Act]

14. Rule of Law Control as state function sui generis
Complementarity of control and accountability
Criteria for filing and appraisal
Legacy of the past

15. End

16. Information And Records Lifecycle
Record Keeping in the Agency
Business Activities Records Management
Transfer to the Archive
Record Keeping in the Archive
ERMS-Implementation

17. New Customer Management
Parliament
Parlamentary Services
Federal Council
Federal Chancellery
FDF
FDHA
DETEC
FSUIT
FO 1
FO 2
FO n
SFA
FO p
FO x
FOCOM
FO y
Parliament (Legislative)
Parliamentary Services
Federal Council (Executive)
Federal Administration
FCh: Federal Chancellery
FDFA: Federal Department of Foreign Affairs
FDHA: Federal Department of Home Affairs
FDJP: Federal Department of Justice and Police
DDPS: Federal Department of Defence, Civil Protection and Sport
FDF: Federal Department of Finance
Federal Strategy Unit for IT
Swiss Federal Audit Office
FDEA: Federal Department of Economic Affairs
DETEC: Federal Department of the Environment, Transport, Energy and Communications
Federal Supreme Court (Judiciary)
Federal Supreme Court Federal Insurance Court Federal Criminal Court Federal Administrative Court

18. SFA‘s Copernicanion Revolution
ARCHIVE
Profit by archiving
Profit by archives
Administration
PRE-ARCHIVE
Users
NON-ARCHIVE

19. Self Assessment

20. Self Assessment: Roadmap