1. University of Wisconsin-Eau Claire Buffalo, NY October, 2017
Review of Phase I Pilot and Recommendations for Next Step in Scaling Up EvaluateUR
University of Wisconsin-Eau Claire
Buffalo, NY
October, 2017

2. Institution Profile Small city in rural western Wisconsin
Regional public comprehensive in University of Wisconsin System
10,000 undergraduate students, 500 grad students

3. Summer Research Program
80+ summer projects
Any discipline
Program running for more than 25 years
$2300 student stipends $2300 faculty stipends $600 supplies/travel
Celebration Week Participation

4. UR Program Director Profile
Karen Havholm
Responsible for managing proposal review (using 7 disciplinary committees), funding awards for summer program and academic year program, presentation travel
Organize student research presentation week
Deploy and analyze student survey annually
Available to assist with recruitment, pair matching, troubleshoot mentor and student issues, faculty professional development, advise student organization.

5. Phase I Participation Overview
12 mentors
1 with 3 students 2 with 2 students with 1 student
Disciplines
Chemistry, Materials Science, Computer Science
Psychology, Political Science
Theatre, History, American Indian Studies
Education, Communication Sciences and Disorders
Modifications (Steps 1,9,11,12,16,17)
Step 11: nature of research reporting, payment
Step 16: added questions to final report – revised later also
Step 17: mostly removed
Minor language tweaks Steps 1, 9,12.

6. Progress Completing Dashboard Steps
Student dropped out

7. Orientation
Initial orientation with Jill skyping in, second group without Jill, two individual meetings with mentor-student pairs
Explained background, shared student outcomes handout, and purpose of WIDER grant
Demonstrated online dashboard, handout of “Steps”
IRB cover letter and consent forms
Submit start, mid-semester and end dates

8. Tracking Daily checking of dashboard/email
to individual needing to take action when behind
Congratulations on research summary, and on reaching step 17
Some mentor communications related to incentives

9. What Worked Well Dashboard Email notifications from the system
Having the messages to student and mentor available on the dashboard for each step
Mentors commented that the process aided intentionality of mentoring
Rapid response of Buffalo team to questions and problems

10. Your Top 4 Challenges
Trying to understand what it would be like to do this enough ahead of time to explain it to the participants (wrapping my head around all the steps)
Explaining how a faculty member can assess a student they haven’t worked with yet
Overload for faculty with multiple students
Not being able to pull the data into a spreadsheet for easy viewing

11. Top 3 Lessons Learned/Advice
Ensure that no one leaves orientation without a schedule for the first 7 steps, push hard for completion.
Despite varied schedules, determine an end-date for everyone (and don’t leave the country for the 10 days before that). Be more insistent on completion.
Set up an auto-alert schedule for director for some parts of the process (initiate mid-summer and end-summer procedures).