1. Federal IT Asset Management: The Government’s SAM Challenges
Alan Vander Mallie, Program Manager
U.S. General Services Administration
Interagency Policy and Management Division
January 2010

2. Software Asset Management
The GSA Role
Federal SAM/ITAM Program
The Government’s SAM Framework
How’s it working for US?
Successes, Challenges & Trends

3. GSA Role GSA has a major role in managing Government assets:
Real Property (over $1.4 trillion)
Personal Property (disposes > $21 billion per year)
Travel and Transportation (>600,000 vehicles/1,460 aircraft/$12.3 billion in annual travel expenditures)
Information Technology Strategy (purchase $76 billion/year)
Regulatory Information (FAR, FMR, FTR, GSAM)
Federal Advisory Committees (public transparency)

4. Information Technology spending for FY 2010 may total $76 Billion
GSA Role
Information Technology spending for FY 2010 may total $76 Billion
Mission Systems – approx $44 billion
Over 6,000 business cases for mission systems
Infrastructure – approx $32 billion
25 major business cases for IT infrastructure

5. Federal SAM Program Purpose
Support technology strategy efforts so govt is running in the most secure, open, and efficient way possible
Help govt realize technical and social goals -focus on process solutions vs technology solutions
Create strategic value from SAM/ITAM
Goals:
Manage Smarter, Buy Smarter, and Increase compliance of IT assets

6. Federal SAM Program Benefits include support for:
Aggregated buys through vehicles such as SmartBUY
Improved infrastructure optimization and efficient software/hardware usage
Closer alignment with approved lists of COTS software (FEA and EA)
Better use of acquisition, finance, and installed versus actual usage data
Assurance that security features are incorporated into software products as required (e.g., NIST FIPS preclude the use of unvalidated encryption protection of sensitive or valuable data within Federal systems)
Achieving Section 508 compliance for software/hardware use by persons with disabilities
Going Green with IT purchase decisions for more energy efficient IT operating environments & end-of-use disposal

7. Federal SAM Program Cont’d
Support for desktop management & core configurations
Auto-discovery of installed software via tags
Scheduling maintenance upgrades and software/hardware disposition
Improving and clarifying software-use policies (who, what, where, when, why)
Development of standard federal-wide license use clauses including certified tagging to protect intellectual property and identify/prevent software and hardware piracy
Informed software security patching and upgrades, installation and deployment
Informed user and IT support staff training.

8. Federal SAM Program Challenges to Establishing Effective SAM:
Reason it is not being already done – it is very hard
Need for tools to feed SAM dashboard (HW/SW)
Data standards for feeder systems do not exist
Overall SAM Enterprise Frameworks do not exist
Implementing policy that integrates multiple key business processes
Dealing with tangible and intangible assets that have many different terms of use depending on the vendor, dealing with each vendor requires a unique approach
Try not to create a process that requires excessive overhead for agencies

9. Federal SAM Program - Roadmap
Implement
Govtwide SAM Programs
Promote Govtwide standardization, consolidation and optimization
FedITAM website available share
best practices and tools
This is an overview of the where the Federal Asset Sales program has traveled over the past 3 years
Phase 1 - FOUNDATION: In September 2005, we completed our planning for the future solution and rolled out interim improvements to FirstGov.gov
Phase 2 - ADOPTION: In FY 2006, we developed the FAS infrastructure and began deploying the long-term solution.
Phase 3 - TRANSFORMATION: In FY 2007 and beyond, agencies are migrating to GovSales.gov. The program is now in its Operations and Maintenance (O&M) phase.
Invest
FedITAM Program Realization
Launch Website so Citizens, Industry & Government can participate in advancing SAM
Highlight use of automated tools
Work with Agencies and LOBs re benefits
Architect
Discovery & Program Foundation
Recommend guidelines and strategic framework
Document lessons learned internal/industry
Asses current state-of-SAM across Government

10. Federal SAM Framework
The Federal SAM Framework focuses on process improvements using ISO and other SAM/ITAM related standards and tools for:
Capturing inventories of deployed software, lists of approved software within FEA and agency enterprise architectures, CPIC investment portfolios, and authorized user data from CIOs;
Capturing acquisition, purchasing, and negotiated license usage rights information from CAOs; and
Capturing invoice, payment and finance information from CFOs.

11. Federal SAM Framework
The goal of communicating a common framework across Government is to:
-- foster visibility of standards and assets, and promote better management, strategic sourcing, and accurate tracking
-- so that information, assets, people, and processes are adequately detected/identified, protected and connected across the federal government.

12. Federal SAM Framework
NOTES: The Federal SAM Program & Framework recommends that every software acquisition should be aligned with:
OMB policy and guidance for software acquisition and SmartBUY acquisition
Federal enterprise architecture (FEA)
Agency strategic plans and enterprise architectures
Federal security standards
Capital planning and investment controls (CPIC)
Legislated acquisition and IT requirements.

13. Federal SAM Framework
“The Govts SAM framework offers a view into integrated lifecycle management for IT assets”
The Government’s SAM Framework – 6 process areas that cross organizational boundaries:
Approving Software & Hardware
Managing the Buy
Managing Contract Compliance
Monitoring Inventory Usage
Complying with Policies & Standards
Financial & Capital Planning

14. Federal SAM Framework

15. How is it Working for US?
ID Management technology strategy for Implementing HSPD12
Initiative has clear and visible govtwide architecture related to a govtwide acquisition strategy which includes a public list of approved & certified products and services.
Website:

16. How is it Working for US?
SmartBuy/ESI/GWACs and other Strategic Sourcing agreements
Initiative has CoBranding between GSA and DoD - Use of common clauses, terms & conditions to achieve best value – Mandatory consideration of Smart Buy/ESI contracts in FAR Case
Website:

17. How is it Working for US? IT Infrastructure Optimization
Initiative promotes use of automated tools and adoption of SAM/ITAM processes – Consolidated hundreds of infrastructure investments into 25 and applied highend consulting and engineering expertise to acquisition and operating plans.

18. How is it Working for US? Strategic View of Tools # of Tools % Total
Infrastructure Operations
520
46%
Planning & Management
317
28%
IT Security
291
26%
Total
1128
100%

19. How is it Working for US? Questions Raised by Tool Analysis:
Do CIOs have the personnel, policies, and procedures in place to optimize IT assets?
Do CIOs know what they have, where it is, who is using their IT assets?
Do CIOs have the right tools and enough information to optimize and manage their IT assets?
Are CIOs buying tools using SmartBUY agreements?

20. How is it Working for US?
Published website at to make technology strategy for Federal SAM visible to citizens, industry, and government so we can work together.
Contact and interact with US at
Alan Vander Mallie
Federal SAM/ITAM Program Manager
Office of Governmentwide Policy
U.S. General Services Administration
Phone: (202)