1. Accountability/DVM Update
July 24, 2014
Accountability/DVM Update

2. Accountability…Reports

3. 1 A 2 B C 3 D 4 5 E

4. 2014 Calendar August 1 August 8 October 1 Early November
Campus and District data used to calculate accountability released on TEASE
August 1
Public release of data tables, summary reports, and ratings
Districts report Community and Student Engagement
August 8
Community and Student Engagement ratings reported on TEA website
October 1
Ratings finalized to reflect outcome of appeals
Early November
Public Education Grant (PEG) list released
Early December

5. 2013 DVM Feedback Code 60 – Home School
Parent must verify that student IS being home schooled
Federal requirement - not enough to document that student intends to be home schooled
Proper Documentation
Letter, signed and dated by parent/guardian

6. 2013 DVM Feedback
Code 81 – Private School in Texas/Texas Job Corps Diploma Program
Campus must document that student has actually enrolled in a private school in Texas or the Texas Job Corp Diploma Program
Federal requirement - not enough to document that student intends to enter another educational setting.
Proper Documentation
Transcript request
Verification by the superintendent or authorized campus/district administrator of the receiving district
Verification by the parent/guardian or qualified student

7. 2013 DVM Feedback
Code 88 – Student was ordered by a court to attend a GED program and has not earned a GED certificate
Students in this category used to be coded 98 – drop-out
Proper Documentation
Copy of court order stating that the student has been ordered to attend a high school equivalency or GED program

8. 2013 DVM Feedback - Discipline
Indicator 1 – Length of OSS
A partial day counts as a day
TEC Chapter regulates that no out-of-school suspension can last longer than 3 days
Check appropriate coding
OSS is 05 and 25
Was it OSS or in-school suspension (06 and 26) or a DAEP placement

9. 2013 DVM Feedback - Discipline
Indicator 3 – Unauthorized Expulsion – Age 10 and Older
A reason code of 21 – violation of student code of conduct is not an allowable expulsion offense
Incorrect action codes entered
The disciplinary action was actually a DAEP placement, but was coded as an expulsion to DAEP (codes 03 and/or 04)
Documentation reviewed
Referrals
Student code of conduct
Due process documentation

10. 2013 DVM Feedback - Discipline
Indicator 6 – High Number of Discretionary DAEP Placements
Action codes monitored 07, 08, 10
For reason code 21 –student code of conduct
DAEP in published district student code of conduct as applicable consequence
Appropriate conference has to be held according to TEC

11. 2013 DVM Feedback – Student Assessment
Indicator 13 – EOC Test Participation Rate
Percentage of students who completed a course for which an EOC assessment is required (according to PEIMS record 415) that are
Missing an EOC answer document,
Coded absent on an EOC answer document, or
Coded other on an EOC answer document
It is the “missing” component that is causing districts to trigger this indicator

12. 2013 DVM Feedback – Student Assessment
Indicator 13 – EOC Test Participation Rate
Possible causes
TAKS students
PEIMS course completion submission (415 record) not correct
Possible next steps
Verify PEIMS 415 record before submission
System to verify all required students are scheduled for testing

13. 2013 DVM Feedback – Student Assessment
Indicator 14 – Discrepancy Between PEIMS and Answer Document Coding for CTE
Validates students with a CTE course code of 2 or 3 on fall PEIMS snapshot to students with CTE course code of 2 or 3 on EOC answer documents
Two possible causes
Not clearly defining CTE programs in fall
Not following answer document precode verification protocols
Possible next steps
Have system for verifying precode data
Checks and balance verification system

14. 2013 DVM Feedback – Take Aways
Establish written district-wide processes and procedures
Develop and follow through on annual training
Design second verification before PEIMS submissions
Document, Document, Document

15. Have Questions? Jennifer Womack Jonathan Delgado System Support
Region XIII
Jonathan Delgado
System Support
Region XIII