1. Third organisational meeting
Committee of the Regions
10 May 2006

2. Agenda of the meeting Programme - Programme statistics
- Programme overview
- Decentralised events
- Registration
Investors´ Café
Promotion/Coverage of the event
Official reception
Planning & Tasks

3. Programme statistics
Workshops by topic and organiser

4. Programme statistics
Speakers’ countries

5. Programme statistics
Speakers - Organisational Affiliation

6. Programme overview Tuesday10 October Wednesday Thursday 11 October

7. Decentralised events 68 events in total
not balanced/completed information from conglomerates

8. Central Management System
OPEN DAYS programme
Registrations
CoR/DG REGIO/Conference Secretariat
Central Management System
Administrator 1
Individual registrations
Administrator 2
Administrator X

9. OPEN DAYS programme Next steps to be checked: - programme overview
- summary of conglomerates workshops
- summary of DG REGIO workshops
- summary of decentralised events
last version to be approved till Friday 12 May
all Brussels events will be re-coded
the programme version of Friday 12 May will be used for the printed brochure
Internet registrations May: training for administrators
- 30 May: system operational
programme updates for the web site possible after 31 May

10. OPEN DAYS - Workshop codes
Date
Tuesday
10 October 10
Wednesday
11 October 11
Thursday
12 October
11A05 12
Sequence Number
Theme /Heading 01 04 A
Investing in competitive
enterprises and high quality
of jobs D
Support PPP for larger
infrastructure projects 02 … B
Cutting red tape: managing SF between E
Fostering regional innovation 03 XX C
Investing in sustainable use
of resources and environmental
technologies F
Investor´s
Café

11. OPEN DAYS programme Opening session Workshops/seminars (81)
(regional offices in Brussels)
Closing
session
Decentralised
events
in Europe´s
regions
and cities
Investors' Café
(CoR building, rue Belliard 101)

12. Investors´ Café Elements
exhibition of participating regions/cities and official partners
events - opening of the exhibition
- series of seminars
networking point
cafeteria
bilateral meetings
individual meetings with representatives of business and banking sector

13. Investors´ Café Exhibition
a „village“ will be established for each conglomerate
staff to be present at the village for the duration of the exhibition (Tue/Wed 8:30 – 17:00, Thu 8:30 – 13:30)
- representatives of regions/cities (majority!)
- investment/developement agencies
Banner with the names of the conglomerate/regions/cities
Space for displays/banners from regions/cities

14. Investors´ Café Events opening of the exhibition
seminars/workshops/conferencies – confirmed organisers:
European Investment Bank
Eurochambres/European Economic and Social Committee
European Citizens Action Service
private companies: Alcatel Intel
BT Microsoft
Cisco Philips
Deutsche Telekom SAP
Ericson Siemens
France Télecom Telecom Italia
HP Telefonica
CIRCOM briefing
in total 17 events
!!!

15. OPEN DAYS – The public Workshops/seminars in regional offices
Local and regional politicians
Members of the Committee of the Regions
Members of the European Parliament
Representatives of the EU Presidency
Members of the European Social and Economic Committee
Representatives of European and national associations of local and regional authorities
Representatives of European and national business federations
Public and private companies and business entrepreneurs
Representatives of the banking sector
Officials of regional and city administrations
Officials of EU Institutions
Experts in the field of managing and evaluating Structural Funds´ programmes
Representatives of NGOs
Representatives of trade unions
Media
3000 participants
Investors' Café
Public and private companies and business entrepreneurs, corporations
Representatives of the banking sector
Representatives of European trade and professional associations
Representatives of national trade associations
National employers´federations Representatives of NGOs
Representatives of trade unions
Think tanks
Consultants
Interest groups
3700 contacts

16. Individual invitations
Promotion - tools
Internet (
First Brochure
(A5, 12 pages)
Second Brochure
(A4, about 60 pages)
Posters – EU map
Posters – pictures
(A0)
Individual invitations
Advertisements
in EU
magazines/periodics
Advertisements
in EU
magazines/periodics
Investors´ Cafe
specific promotion

17. Promotion – printed brochures
CoR/DG REGIO
Conglomerates
First Brochure
(A5, 12 pages)
European Commission/European Parliament
Speakers of DG REGIO workshops
Presidents of EU regions
Mayors of biggest EU cities
CoR members
Europe Direct/European Documentation Centres
EuroInfo Centres
Structural Funds Managers
Participants of OPEN DAYS 2005
4500
regional politicians
officials of regional administrations
Structural Funds managers
private companies
developement agencies
universities
libraries
regional clients ?
Second Brochure
(A4, about 60 pages)
European Commission/European Parliament
Speakers of DG REGIO workshops
Presidents of EU regions
Mayors of biggest EU cities
CoR members
Europe Direct/European Documentation Centres
EuroInfo Centres
Structural Funds Managers
Participants of OPEN DAYS 2005
Investors´Café clients
regional politicians
officials of regional administrations
Structural Funds managers
private companies
developement agencies
universities
libraries
regional clients ?

18. Promotion – regional databases
Second Brochure
(A4, about 60 pages)
CoR
Conglomerates
Option A
Conglomerate demands number of brochures
Mailing
CoR provides requested number of brochures
Option B
Mailing
Conglomerate provides regional database

19. Promotion/coverage of the event
CoR/DG REGIO offers reimbursement for 4 journalists per conglomerate
- at min. one journalists should be from TV
- accommodation: max. two nights during the week
regional TV journalists - CIRCOM regional
1) all regional TV to receive a letter from CIRCOM
2) regional offices to contact their regional TV
directors of communication in EU regions/cities
Link to CIRCOM presentation

20. Official reception menu to be proposed by each conglomerate
value of 2000€
by 16 June
all technical details to be communicated next time

21. Planning & Tasks 12 May approval of the programme
16 May names of administrators of registration system
22 May training for administrators of registration system
26 May decision on a way of promotion
- Option A: to provide number of brochures needed
- Option B: to provide database of contacts
30 May registration on-line
8 June fourth organisational meeting
9 June BAT for second brochure
16 June proposal of the menu for the official reception
23 June second brochure printed

22. Planning & Tasks opendays@cor.europa.eu Programme – workshops
Any task to be send to
Please specify always the subject as follows:
Programme – workshops
Programme – decentralised events
Registration system
Promotion
Official reception – menu
etc.