1. Accounts Payable & Travel
Presented By
Sarah David & Sarah Hansen

2. Concur Update
Replace the outdated and unsupported Paper Travel Claims expense process with Concur Travel – a modern, user-friendly, and scalable solution delivered by Concur Expense & Travel.
Rollout Key Points
1. Utilize a hybrid phased rollout. Onboard select divisions in rolling waves, generally every month.
2. Provide super-user training to individuals from wide range of divisions in Sept 2018 and ongoing.
3. Provide transition training starting in Sept 2018 and continuing through release, supplemented with Online resources.
4. Ensure sufficient help desk support during rollout.
5. After initial divisions are operational and stable, rollout to remaining balance of campus in January
Plan to retire Paper Travel Claims at the end of 2019.

3. Concur Rollout Plan
Sept-Dec 2018 (tentative)
Group 1: Athletics /ABA Financial & Support Services
Group 2: President’s Office and Provost Office
Group 3: IRT
Group 4: Human Resources
Group 5: Public Safety, Student Health Center, Facilities, & Budget
Group 6: Student Affairs
Group 7: Advancement
Group 8: Enrollment and Student Services
January - June Phase 2 (tentative)
Group 1: CCE
Group 2: College of Business Admin
Group 3: College of Arts and Letters
Group 4: College of Education
Group 5: College of Engineering and Computer Science
Group 6: College of Natural Sciences and Mathematics
Group 7: College of Social Science and Interdisciplinary Studies
Group 8: College of Human and Health Services
Group 9: Office of Graduate Studies
Group 10: Office of Undergraduate Studies
Group 11: University Library

4. Concur Update
Christopherson Business Travel (CBT)- Use only with Concur
Continue to use normal booking process
Future Preferred Airlines & Hotel Chains
United, Delta, American, & Southwest
Hilton & Marriott

5. Coming Soon New Travel email sacstatetravel@csus.edu
Individual University-paid Concur Travel Cards.
All Faculty & Staff who travel will need to request a card
Benefit = No Out-of-Pocket Expenses
New Travel
Let your staff know what is coming!

6. CSU is prohibited from approving state-funded or state-sponsored travel
Effective June 22, 2018, the bill added Oklahoma to the prohibited state list. Oklahoma will be the 9th state where state-funded or state-sponsored travel is prohibited. Other states under the travel restrictions: Alabama Kansas Kentucky Mississippi North Carolina South Dakota Tennessee Texas

7. Exceptions to the new travel prohibitions may be granted for the following purposes:
Enforcement of California law, including auditing and revenue collection
Litigation
To meet contractual obligations incurred before January 1, 2017.
To comply with requests by the federal government to appear before committees
To participate in meetings or training required by a grant or required to maintain grant funding
To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not subject to the travel prohibition
For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies

8. Questions?