1. 3rd LOGIN General Assembly 2015
WGGS Proposals for LOGIN Systems and Structures with Transition plan
Draft December 2015
3rd LOGIN General Assembly 2015

2. Background
In GA2, an agreement was reached to expand the Operational Committee.
Alongside, concerns relating to sustainability brought up the issue of LOGIN receiving funds from other donors.
A member based Working Group on Governance Structure (WGGS) was proposed to be set up for the purpose of reviewing the Governance Document.
3rd LOGIN General Assembly

3. 3rd LOGIN General Assembly 2015
Process
The Terms of Reference of the WGGS was finalised in July 2015
Each country (except Laos) nominated one member to the WGGS
The WGGS met for the first time in late July (facilitated by Kuno Schlaefli from HO), second time in early October (faciliated by Kuno Schlaefli) and third time just prior to the GA
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3rd LOGIN General Assembly 2015

4. 3rd LOGIN General Assembly 2015
Result of our meetings
Agreement on a separate legal identity
Need to expand the institutional base of our membership
Considered many options and came up with a proposal for an institutional set-up
Country Platforms were consulted for their opinions and feedback was incorporated in the final draft plan
Discussed this with OC & SDC.
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5. 3rd LOGIN General Assembly 2015
Challenges
Constraints of time and pre occupation of the members
Consensus building in view of diversity of the background of the members.
Finalisation of the future Institutional set up without losing current spirit of networking and its learning focus.
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6. Proposed systems and structures
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7. 3rd LOGIN General Assembly 2015
Basic premise
Separation of knowledge network and fiduciary identities
Meeting fundamental requirements of an institutional set-up
Respond to future funding needs for LOGIN sustainability
Keeping the spirit of a voluntary and making it effective learning network.
Focus more on CPs and Learning as LOGIN niche
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8. Proposed Structure LOGIN Foundation Board Special Task Secretariat
LOGIN
General Assembly
Constitutes,
supervises
LOGIN Foundation
Board
Reports,
accountable
Support
Secretariat
Thematic
Learning Communities
(TLCs)
Special Task
Groups
Work plans
Fiduciary and legal Entity, Fiduciary
Governing, voluntary and supreme body
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9. 3rd LOGIN General Assembly 2015
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10. 3rd LOGIN General Assembly 2015
Major Pillars
General Assembly (GA)
Thematic Learning Communities (TLC)
Special Task Groups (STGs)
LOGIN Foundation (Board)
LOGIN Foundation Secretariat
Country Platforms (CP) and Country Secretariat
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11. 3rd LOGIN General Assembly 2015
REASONS
Placing emphasis on systematizing and institutionalizing DLG (and good governance and beyond?) related learning in the network
Creating learning communities as central pillar interfacing with the general assembly as well as the country platforms.
Drawing from the experiences of other international networks and LOGIN
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12. 3rd LOGIN General Assembly 2015
The Proposal
An independent and legal entity for LOGIN, which will improve its capacity to raise funds and a status of body corporate
Explore the possibility of registering LOGIN in any country offering enabling clauses, and stable legal environment
A legal expert may be hired to identify countries with such enabling laws and working environment.
The final decision regarding registration and location to be taken in 2016
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13. 3rd LOGIN General Assembly 2015
General Assembly (GA)
General Assembly
Composition
Role
Representatives of Country Platforms (Voting)
All others (Funders, Experts, SDC, Regional bodies (Non-voting)
Strategic Directions
ToC
Thematic Direction
Formulate/Approve policies and plans
Constituting:
Board
TLCs, STG
Membership
Constitution
Budget
Supervision
Board
TLCs
STG
CPs
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14. Thematic Learning Communities (TLCs)GA
Directions
Reports
Board
Role
Thematic Learning Communities (TLCs)
Environment scan
Thematic leadership & Policy
Knowledge building and sharing
Thematic Plans
Resource
Solutions
Agenda
LOGIN Secretariat
Plans
CPs
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15. LOGIN FOUNDATION BOARD 3rd LOGIN General Assembly 2015
Criteria
Role
Skills/Competency based from members
Experts
OC/SDC??
Funders??
Fiduciary
Legal identify
Decisions on:
Budgets
Plans
Appointments
Audits
Fundraising
Appoint and Supervise Director
Reports
Supervision
TLCs
LOGIN SECRETARIAT
Process
Country nominations
Sectt. Scans
GA nomination committee vets
GA finalizes
Staggered terms
Country rotation
Budgets
Monitoring
COUNTRY SECRETARIATS
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16. Country Platforms GA Composition Role Country Platforms Members CSOs
Policies, ToC
CSOs
Government Institutions
Academia
Experts
Elected Councils
Other relevant
Nominations
Context analysis
Country plans
Promote DLG reforms
Members Coordination & network management
Learning facilitation
Supervise Country Sectt.
Country Platforms
Policies and decisions
Learning Option
Members
Country Sectt/Facilitator
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17. Accountability Framework for CPs
Setting 3-5 members core group in each country
Core group, host organization and LOGIN Asia Sectt shall sign an MoU
Core group shall approve and monitor budget & plans hold Country Secretariat/Host Organization accountable
Host organization providing secretarial services
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18. Special Task Groups (STG)
Constituted by GA
Temporary and Task based (Time-bound)
Some special groups may be:
Ethical committee
Fund raising Committee
Membership Committee
Nomination Committee
Special Purposes, as and when needed
Report directly to GA
Work under specific ToRs
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19. 3rd LOGIN General Assembly 2015
Thanks… questions?
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20. Transition Plan submitted by the WGGS
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21. Components of the plan
Strengthening what we have: the CPs, constituencies of the Network
Constituting learning communities: the TLCs, the core of the inter-country interactions
Preparing for the future: sustaining the Network
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22. 3rd LOGIN General Assembly 2015
2016
Strengthening Country Platforms
Deepening Thematic Learning
Planning & Rolling out new structures
Analysis of present state of CP (Q1)
Guidelines for CP strengthening – by Transition Team (TT) (Q2)
Guidelines for setting up TLCs – by TT (Q2)
Institutional/legal guidance (legal expert) – options for registration, where, how..(Q3)
Country plans based on guidelines (systems, structures, processes, secretariat…) – by CPs (Q3)
Establishment of TLCs (Q3-4)
TT to review and develop proposal for OC decision (Q4)
Membership expansion (ongoing)
Operational guidelines for TLCs by conveners (Q3, Q4)
Preliminary groundwork for registration process begins (Q4)
Mid-term Review by SDC (Q2-3)
1sy year: guidelines, systems and processes – to strengthen what we have CPs including membership expansion; and to set up TLCs. Planning for the future: thinking about institutional and legal set up of the network
Study: to look at pros, cons, country where registration may happen
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23. 3rd LOGIN General Assembly 2015
2017
Strengthening Country Platform
Deepening Thematic Learning
Planning & Rolling out new structures
Implementation of CP plans
Panel of conveners to review progresses
OD TA on new structures (membership, structures, pros and cons ….)
Membership expansion
Findings shared with OC and GA 2017
Nomination committee formed (to be approved by GA) for membership to and formation of Board
Registration process initiated
1st peer review among CPs – to be presented to OC and GA 2017
Funding Team established – funding strategy drafted: GA reviews and decides
2nd year: implementation and self reviews on progresses; and beginning to set up an important new structure – the Board; CP plans – on systems, processes, structures (e.g. accountability to CP, steering committee/core committee)
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24. 3rd LOGIN General Assembly 2015
2018
Strengthening Country Platform
Deepening Thematic Learning
Rolling out new structures
Continue
Board functional
Registration process completed
Communication strategy developed and approved
1st funding proposals sent out
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25. Endorsement Proposals
Endorsement on new structures
Agreement of Transition Plan
Mandating WGGS to work as Transition Team
Authorizing TT to propose timeline and process for expanded OC – By February 2016
Precondition for the implementation of the plan. Based on transitioning to scenario B; depends also on continued support from the OC and SDC for some time to come; approval of the plan itself. What may be discussed and decisions taken today
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26. Criteria for nominees to Interim Operational Committee
Expertise in local government and DLG
Experience in LOGIN
Experience in governance
Experience of serving on boards
Gender balance
Willingness to contribute time
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