1. Timeline for Project Submission
The 5 W’s & How
Georgia Airports Association
Spring Workshop
February 19, 2016

2. State & Federal Fiscal Years
State Fiscal Year
July 1 to June 30
Currently in FY16
FY17 starts July 1
Federal Fiscal Year
October 1 to September 30
Currently in FY16
FY17 starts October 1

3. #1. Who submits #2. What to submit
The Airport Sponsor or their designated representative
#2. What to submit
5 year Capital Improvement Program (CIP)
Project Application Packages for the upcoming Fiscal Year
#1. Communication should be from the airport sponsor. The Dept has a contract with the sponsor and therefore communication should be between these 2 entities.
#2. When you submit an application package to the Dept, this signifies the sponsor is committed and able to fund the project or projects which it has applied for. The application package should include the federal application, state application for state/local projects, project description, project estimate, project sketch and environmental documentation. The project estimate is important, this is what the Dept uses for programming funding.

4. #3. Where to submit #4. When to submit
To the Aviation System Manager (ASM)
To the Aviation Planning Manager
#4. When to submit
See handout
#3. The Dept intends to go entirely web based using ASM for CIP and application submissions.

5. #5. Why to submit Assists the Department in:
Understanding the airport’s needs
Programming project funding
Analyzing system wide needs
Planning accordingly based on project schedules

6. How: On-going Coordination
The Department will work with the sponsor and their consultant throughout the year on projects.
If project issues arise, discuss those issues with your Project Manager immediately.
The sooner we know the better, so we can help resolve the issue.

7. Help us, Help you 30 Day Contract Challenge
30 days from bid opening to GDOT sending out a contract
Do not wait – you might jeopardize your funding
Work with your Project Manager – they are here to help!

8. Any questions? Colette E. Williams, A.A.E.
Assistant Program Manager, Aviation
Georgia Department of Transportation