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Overview - UIS Retention Dataset System (RDS)

Published bySheryl Lynch Modified over 6 years ago

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Presentation on theme: "Overview - UIS Retention Dataset System (RDS)"— Presentation transcript:

1 Overview - UIS Retention Dataset System (RDS)
* 07/16/96 Overview - UIS Retention Dataset System (RDS) Presenter Bill Jankowski Date April 22, 1999 Phone 12/4/2018 Boston University *

2 Meeting Agenda RDS System Overview
* 07/16/96 Meeting Agenda RDS System Overview Quarterly Data Trustee Review of Electronic Files Summary Questions 12/4/2018 Boston University *

3 RDS System Overview What is the RDS? When Should You Use It?
* 07/16/96 RDS System Overview What is the RDS? When Should You Use It? How Does It Work? 12/4/2018 Boston University *

4 RDS System Overview What Is The RDS? It’s Y2K Ready!
* 07/16/96 RDS System Overview What Is The RDS? It’s Y2K Ready! Set of on-line GALAXY Tasks To Request Exception Retention for Electronic Files Permit Group DSPR - Production File Retention Tasks. (Request via US50) UT07 - Add New Dataset Retention UT08 - Change Existing Dataset Retention UT09 - Query Dataset Retention Request UT13 - Add/Change Expiration Notification 12/4/2018 Boston University *

5 UT07 - Add New Dataset Retention
12/4/2018 Boston University

6 UT08 - Change Existing Dataset Retention
12/4/2018 Boston University

7 UT09 - Query Dataset Retention Request
12/4/2018 Boston University

8 UT13 - Add/Change Expiration Notification - Screen #1
12/4/2018 Boston University

9 UT13 - Add/Change Expiration Notification - Screen #2
12/4/2018 Boston University

10 RDS System Overview When Should You Use It? Only for non-GDG Files
To Increase or Decrease Default File Retention (currently 450 days for production) Based on Business Requirements Ensures You Do Not Keep Data Longer Than Necessary 12/4/2018 Boston University

11 RDS System Overview How Does it Work? Available via GALAXY
Interfaces With the Electronic Authorization System for Data Trustee Approval. Supports Co-Data Trustees Approved Requests are Applied to the UIS Storage Management System SMS part of the signoff path for PERMANENT Retention 12/4/2018 Boston University

12 Meeting Agenda Quarterly Data Trustee Review of Electronic Files
12/4/2018 Boston University

13 Quarterly Data Trustee Review of Electronic Files
Inventory of Archived Electronic Files by Data Trustee Review Electronic Files: Inventory of Archived Files (GDG & non-GDG) Verify Expiration Date Is Adequate Expiration Dates with Special Meaning GDG File (based on defined limit) or Permanent Retention If Required, Create RDS Entries via UT Tasks Identify Obsolete Files to be Deleted 12/4/2018 Boston University

14 Quarterly Data Trustee Review of Electronic Files (Example)
12/4/2018 Boston University

15 Quarterly Data Trustee Review of Electronic Files
Planned Report Enhancements More Descriptive Report Legends Eliminate QTY and TIME Columns 12/4/2018 Boston University

16 Summary The RDS System Provides Data Trustees a Tool to Actively Manage Their Non-GDG Electronic Files UIS will Distribute Quarterly File Inventory Report for Data Trustee Review Result: Efficient Electronic File Management More Effective Use of Storage Resources Translates to Lower Overall Costs! 12/4/2018 Boston University

17 Questions Ideas? Suggestions? 12/4/2018 Boston University

18 Thank You! 12/4/2018 Boston University

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