1. Budget Transfer Form Budget Planning and Development FAR Meeting
November 29, 2017
Elizabeth Bay, Associate Director
Office of Financial Affairs (

2. Objective
To provide a tool that both the departments and the budget office can utilize to process budget transfers and ultimately resulting in shorter turn around time.
Budget Planning and Development
Office of Financial Affairs

3. Departments will be able to:
Verify availability of funds
Determine the likelihood of the Transfer Request prior to submission to the Budget Office
Able to make changes if necessary before submitting the request, saving significant amount of time in completing the transfer process
Contact the budget office if necessary (based on information from the matrix) to request additional information
Budget Planning and Development
Office of Financial Affairs

4. The Budget Office will be able to:
Apply consistent parameters in evaluating transfers between funding sources
Match entries on Budget Transfer Form to entries in PeopleSoft much easier
Maintain a Stand-alone record of the transaction available for further reporting
Expedite Turnaround
Budget Planning and Development
Office of Financial Affairs

5. Enhancements
The new Budget Transfer Request (BTR) form has the following enhancements:
The top section of the form is unchanged from the original version
The cost center title is auto-filled for both the From and To cost centers
The lower section of the form is auto-filled with the information from the top section, including to Transfer In and Transfer Out amounts
Departments will be required to look up the Available balance of the “From” Cost Center from the Budget Overview, and enter the amount in the “Available Bal” Field
Budget Planning and Development
Office of Financial Affairs

6. Enhancements (cont’d)
The Funding Status is automatically filled in with the following values:
Funding Available
NSFO – funding is available but cost center balance is zeroed out
NSF – funding is not sufficient
The Matrix Check will be filled in based on predetermined values for transfers between various funding sources:
Allowed
Subject to Budget or Accounting Review
Not Allowed
Budget Planning and Development
Office of Financial Affairs

7. Other Information
The new BTR will be available on the Financial Affairs/Forms website and will be updated monthly to captures the latest speed- type information
If a new speed-type is not on the form, you can still submit the request, and the budget office will complete the missing information
For any questions please contact the budget office at
Budget Planning and Development
Office of Financial Affairs

8. Budget Planning and Development Office of Financial Affairs
DEMO
Budget Planning and Development
Office of Financial Affairs

9. Office of Financial Affairs
QUESTIONS
Office of Financial Affairs
Budget Planning and Development

10. Your partner for successful solutions
Thank you!
Your partner for successful solutions
Office of Financial Affairs