1. Documenting Your Work Through Artifacts November 2012

2. Objectives for today If we have done our job today, you will:
Understand what to expect from your Formative Assessment and Summative Evaluation
Identify types of evidence that you will use to document
progress toward goals
proficiency in 4 standards
Understand how to upload evidence into the EDFS
At this point: ask for a show of hands to identify those at the same stage so they may sit near each other
Brand new to the process
Have written some goals ideas
Have a draft to revise or receive feedback

3. For more information, visit:
For more information, visit:
EDFS:
questions, comments and feedback to:
MA Department of Elementary and Secondary Education (DESE) Evaluation Site:

4. Norms
How can we, as a team of adults looking to support and help children learn, work together most effectively today?
Respect diversity of perspectives
Engage in active listening
Assume best intentions
Provide safety and confidentiality
Know that there are “no dumb questions”
Others? 4

5. Introductions: Turn and Talk
Name
School
What would you like to improve upon this school year?
Introduce yourself to someone nearby who you don’t know
Facilitators introduce themselves 5

6. Formative Assessment & Summative Evaluation
Today’s Agenda
Formative Assessment & Summative
Evaluation
Documenting Your Work Through
Artifacts
Work Time
Overview of session 6

7. Plan Development & Implementation
Self-Assessment
Analysis, goal-setting & plan development
Implementation of the plan
Formative Assessment/Evaluation
Summative Evaluation

8. Overall Ratings
Progress on Ratings on Overall
Goals Standards Rating
Educators are responsible for providing evidence for all standards and goals
Student Learning
Professional Practice
I. Curriculum, Planning
and Assessment
II. Teaching All Students
III. Family & Community
Engagement
IV. Professional Culture
Exemplary
Proficient
Needs Improvement
Unsatisfactory

9. Evaluations in EDFS

10. Evaluations in EDFS

11. Evaluations in EDFS: Rating Goals

12. Evaluations in EDFS: Rating Standards

13. Evaluations in EDFS: Comments

14. Evaluations in EDFS: Overall Rating

15. Evaluations in EDFS: Evaluator Sign-Off

16. Evaluations in EDFS: Release

17. Evaluations in EDFS: Educator Sign-Off

18. Formative Assessment & Summative Evaluation
Usually at midpoint of cycle
May lead to a change in plan
Summative Evaluation
By May 15 for one-year plans
Overall rating determines the next plan
Overview of session 18

19. Formative Assessment & Summative Evaluation
Meetings
Upon request of educator or evaluator
Required for ratings of NI or Unsatisfactory
Prescriptions issued for standards rated less than proficient
Questions?
Overview of session 19

20. Formative Assessment & Summative Evaluation
Today’s Agenda
Formative Assessment &
Summative Evaluation
Documenting Your Work Through
Artifacts
Work Time
Overview of session 20

21. Evidence: Observations & Artifacts
Ratings on Goals & Standards based on:
Evidence collected in observations
Evidence documented in artifacts
Artifacts can be submitted by the
Educator OR the Evaluator
Overview of session 21

22. Select the “Artifacts” icon and you will get this screen:
Uploading onto EDFS
Step 1:
Step 2:
Select the “Artifacts” icon
and you will get this screen:

23. When you click “Add Artifacts,” you will get this:
Uploading onto EDFS
When you click “Add Artifacts,” you will get this:
Description
(what is it?)
Rationale
(why this?)
Tags
(which goals
& standards?)
Choose
File & Save

24. Professional Practice Goal
Possible Artifacts
Standard I
Standard II
Standard III
Standard IV
Student Learning Goal
Professional Practice Goal
Unit & lesson plans
Modified plans & materials
Newsletters
Thoughtful self-assessment & goals
Student work samples
Records of/ Reflections on practice
Student work
Data analysis
Pass out packets
3-4 artifacts per standard/goal recommended
An artifact can be evidence for multiple
standards/goals

25. Good: Better: Best: Log showing dates of with families
Artifacts
Good:
Log showing dates of with families
Better:
Include content of each point of contact
Best:
Document impact of contact on behavior of a particular student
Pass out packets

26. Upload electronic files on EDFS
Artifacts
Upload electronic files on EDFS
Can keep a binder & provide descriptions in EDFS
May include
Word documents, spreadsheets, powerpoints
Photos, videos, or scanned copies of student work
Should be robust
Connect to rubric
Demonstrate impact on student learning
Needs to be digital representation on EDFS, but can maintain binder for items difficult to scan – moving towards paperless, but for transition this is ok 26

27. Formative Assessment & Summative Evaluation
Today’s Agenda
Formative Assessment & Summative Evaluation
Documenting Your Work Through Artifacts
Work Time
Overview of session 27

28. Brainstorming Evidence: Goals
Rating
Exceeded, Met, Significant Progress, Some Progress, or Did Not Meet
Rationale
Claim:
Evidence 1:
Evidence 2:
Evidence 3:
Think about how you will document the completion of your action steps

29. Brainstorming Evidence: Standards
 I. Curriculum, Planning, & Assessment
Rating
Exceeded, Met, Significant Progress, Some Progress, or Did Not Meet
Rationale
Claim:
Evidence 1:
Evidence 2:
Evidence 3:
Connection to rubric:
Think about how you could document the impact on student learning

30. Resources, Support, Questions, and Feedback
For more information, visit:
EDFS:
questions, comments and feedback to:
MA Department of Elementary and Secondary Education (DESE) Evaluation Site:

31. Office of Educator Effectiveness
Ross Wilson, Assistant Superintendent for Educator Effectiveness
Jared Joiner, Implementation Specialist
Emily Kalejs Qazilbash, Implementation Specialist
Angela Rubenstein, Implementation Specialist
Kris Taylor, Implementation Specialist
Jenna Costin, EDFS On-line System Coordinator

32. Have we met our goals for today?
If we have done our job today, you:
Understand what to expect from your Formative Assessment and Summative Evaluation
Identify types of evidence that you will use to document
progress toward goals
proficiency in 4 standards
Understand how to upload evidence into the EDFS
At this point: ask for a show of hands to identify those at the same stage so they may sit near each other
Brand new to the process
Have written some goals ideas
Have a draft to revise or receive feedback