1. CRDC Reporting in SDA
May 2018

2. SDA - Annette Severson - severson_a@cde.state.co.us
CRDC Background
Civil Rights Data Collection (CRDC) is reported by LEAs every other year CDE pre-populates any data fields collected for LEAs to help with the CRDC process CRDC currently collects 1,658 data fields; CDE currently pre- populates 1,292 fields using approved data from the LEAs. This is ~78% of the CRDC data fields By making the following revisions to the SDA collection, CDE can now prepopulate an additional 297 fields. This would be ~96% of the CRDC data fields
SDA - Annette Severson -

3. SDA - Annette Severson - severson_a@cde.state.co.us
Additional Notes
These changes are significant, however the data is required to be reported to CRDC for every LEA currently
The new codes and fields are marked as optional if they are not required to be reported in SDA
The fields could be left blank or zero-filled
Codes not used in the file
SDA - Annette Severson -

4. Discipline by Action File – CRDC Guidance

5. New Behavior/Allegation Codes
Threats of Physical Attack
Allegations of harassment or bullying on the basis of sex
Allegations of harassment or bullying on the basis of race, color or national origin
Allegations of harassment or bullying on the basis of disability
Allegations of harassment or bullying on the basis of sexual orientation
Allegations of harassment or bullying on the basis of religion
Allegations would only have the Total Number reported, Actions Taken would not be associated with these codes
SDA - Annette Severson -

6. Weapon Description – New Field
Provide additional information for the reported behavior and whether a weapon was used or not during the incident
May also be left blank, but field must be included in file layout
Code
Type
Description
No Weapon
No weapon was used for reported behavior. 1
With Weapon
A weapon is any instrument or object used with the intent to threaten, injure, or kill. This includes look-alikes if they are used to threaten others. Using words that refer to a weapon would not be considered with a weapon. 2
With Firearm or Explosive Device
A firearm or explosive device refers to any weapon that is designed to (or may readily be converted to) expel a projectile by the action of an explosive. This includes guns, bombs, grenades, mines, rockets, missiles, pipe bombs, or similar devices designed to explode and capable of causing bodily harm or property damage.
SDA - Annette Severson -

7. Threats of Physical Attack
Definition: A threat refers to an act where there was no physical contact between the offender and victim but the victim felt that physical harm could have occurred based on verbal or nonverbal communication by the offender. This includes nonverbal threats (e.g., brandishing a weapon), and verbal threats of physical harm which are made in person. Threats made over the telephone or threatening letters are excluded.
Also provide whether a weapon was involved in the Weapon Description field for CRDC Reporting
SDA - Annette Severson -

8. SDA - Annette Severson - severson_a@cde.state.co.us
Allegations
Definition: An allegation is a claim or assertion that someone has done something wrong or illegal, typically made without proof.
Only the total count by category for each school is reported, no resulting action would be included.
SDA - Annette Severson -

9. CRDC Instructions for Reporting Allegations:
Enter the number of allegations of harassment or bullying reported to responsible school employees (such as teachers and school administrators), as specified. Include allegations of bullying or harassment for alleged victims in grades K-12 and comparable ungraded levels.
Allegations can be reported by anyone (e.g., alleged victim; parents of alleged victim). Alleged victims must be students. The harassment or bullying can be carried out by students, school employees, or non-employee third parties
In classifying the allegations, look to the likely motives of the alleged harasser, and not the actual status of the alleged victim.
Within each row, count an allegation only once, even if it involves more than one student.
An allegation that involves multiple civil rights categories should be counted in each applicable civil rights category. For example, an allegation that involves both sex and disability should be reported in both the sex count and the disability count.
SDA - Annette Severson -

10. SDA - Annette Severson - severson_a@cde.state.co.us
FAQ - Allegations
Question: What is reported when an allegation becomes an disciplined offense?
Answer:
The allegation is counted and reported based on appropriate category
The offense is also reported in a separate record with appropriate behavior code (most likely 09-Detrimental Behavior) with resulting action taken (suspension, expulsion, etc.)
SDA - Annette Severson -

11. Questions/Discussion

12. Discipline by Student Demographics File – CRDC Guidance

13. SDA - Annette Severson - severson_a@cde.state.co.us
New Fields
Transferred to Alternative School (for Disciplinary Reasons)
Subjected to Mechanical Restraint
Subjected to Physical Restraint
Subjected to Seclusion
Students Reported as Harassed or Bullied on the Basis of Sex
Students Reported as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Reported as Harassed or Bullied on the Basis of Disability
Students Disciplined as Harassed or Bullied on the Basis of Sex
Students Disciplined as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Disciplined as Harassed or Bullied on the Basis of Disability
SDA - Annette Severson -

14. Restraint and Seclusion – CRDC Definitions
Enter the number of instances, as specified. Include instances for students in grades K-12 and comparable ungraded levels.
Include the number of instances, not the number of students subjected to restraint or seclusion.
An instance in which a student is handcuffed but not arrested should be included in the “instances of mechanical restraint” row.
An instance in which a student is both handcuffed and arrested should not be included in the “instances of mechanical restraint” row.
A student may have been subjected to mechanical restraint, physical restraint, and/or seclusion more than once.
SDA - Annette Severson -

15. Students Reported as Harassed or Bullied - CRDC Instructions
Enter the number of students who were reported as harassed or bullied to a responsible school employee (such as a teacher or school administrator), as specified. Include alleged victims in grades K-12 and comparable ungraded levels.
Alleged victims must be students. The harassment or bullying can be carried out by students, school employees, or non-employee third parties.
In classifying the students reported as harassed or bullied, look to the likely motives of the alleged harasser/bully, and not the actual status of the alleged victim.
A student reported as harassed or bullied on the basis of multiple civil rights categories should be counted in each applicable civil rights category. For example, a student reported as harassed or bullied on the basis of both sex and disability should be reported in both the sex count and the disability count.
SDA - Annette Severson -

16. Students Disciplined as Harassed or Bullied - CRDC Instructions
Enter the number of students disciplined for harassment or bullying, as specified. Include students disciplined in grades K-12 and comparable ungraded levels.
Alleged victims must be students.
In classifying the disciplined students, look to their likely motives, and not the actual status of the alleged victims.
A student disciplined for engaging in harassment or bullying on the basis of multiple civil rights categories should be counted in each applicable civil rights category. For example, a student disciplined for engaging in harassment or bullying on the basis of both sex and disability should be reported in both the sex count and the disability count.
SDA - Annette Severson -

17. Questions/Discussion

18. Attendance Data File – CRDC Guidance

19. New Field – Total Days Missed Due to Out of School Suspensions
Definition: The total number of school days that were missed by students who received one or more out-of- school suspensions. Include school days missed by students in grades K-12 and comparable ungraded levels. Days when school staff were required to be present at school but students were not, should not be counted. Days when students were dismissed early from school, but school staff were not, should be counted as full days. Each day missed from a part-day program (e.g., part-day kindergarten) should be counted as one full day. Report a cumulative count based on the entire regular school year.
SDA - Annette Severson -

20. Total Days Missed Due to Out of School Suspensions – CRDC Instructions
Enter the number of school days that were missed by students who received one or more out-of-school suspensions. Include school days missed by students in grades K-12 and comparable ungraded levels.
Days when school staff were required to be present at school but students were not, should not be counted.
Days when students were dismissed early from school, but school staff were not, should be counted as full days.
Each day missed from a part-day program (e.g., part-day kindergarten) should be counted as one full day.
Report a cumulative count based on the entire regular school year.
SDA - Annette Severson -

21. Questions/Discussion

22. CRDC – Additional Resources

23. SDA - Annette Severson - severson_a@cde.state.co.us
Websites to Reference
CDE Information: acollection
Schedule (will be updated once known for )
Data Definitions
Contact Information for CRDC
Data Definitions from CRDC File layout:
2016schoolleveltablelayoutdoc
SDA - Annette Severson -

24. THANK YOU FOR JOINING Contact – Annette Severson – severson_a@cde
THANK YOU FOR JOINING Contact – Annette Severson –