1. Chairs and Managers Retreat 1 February 2016, SSA 219
Unit Planning : Integrating Learning Outcomes Assessment, Student Achievement Data and Institution-Set Standards with College Planning and Resource Allocation Processes
Chairs and Managers Retreat
1 February 2016, SSA 219

2. Overview Purpose of Revised Process:
Close planning cycle by updating existing plans
Expanding Current Unit Planning Process to include “Program Review” elements
Focus planning on the college mission and SEMP
Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements
Use results of data review to create improvement actions

3. College-level Student Achievement Data, Analysis & Results
Data Element
Institution Set Standard
Stretch Goal
SEMP Measure
2013/ 2014
2012/ 2013
2011/ 2012
Three-year Ave
Course Completion Rate
65%
72%
2.2.3
65.9%
66.8%
66.5%
Program Completion Rate
June 2016*
40.1%
45.1%
41.3%
42.2%
CTE completion rate
2.3.2
57.8%
60.0%
60.6%
59.5%
Degrees Awarded
672
838
635
543
Certificates Awarded
66.3 45 56 98 66
University Transfers
489
477
473
516
* The CCCCO’s IEPI reporting requires the college to establish standards and goals for student achievement measures identified in the framework. Harbor will establish these goals in June 2016.

4. Program-level Student Achievement Data, Analysis & Results
Element
Program-level Analysis Results
Standard
SEMP Measure
2013/ 2014
2012/ 2013
2011/ 2012
Three-yr Average
Associate of Arts Degrees
20% meet standard (2/10)
51.7
2.2.3 79 52 57 63
Associate of Science Degrees
14%% meet standard (3/22)
6.4 10 7 8
Associate for Transfer Degrees
100% meet standard (1/1)
1.7
Certificates
22% meet standard (4/18)
3.7 4 5
Course Completion
59% meet standard (48/81)
65%
65.9%
66.8%
66.5%
Course Completion - Online
31% meet standard
(9/29)
56.2%
59.3%
61.1%
58.9%
Licensure Passage Rate - Nursing
Meets standard
85%
2.3.2
100%
98.3%
97.1%
98.5%
Licensure Passage Rate - EMT
Does not meet standard
60%
57%
n/a
Licensure Passage Rate - CNA
Meet standard
81%
93.7%
Job Placement Rate
67% meet standard
(6/9)
72.5%
2.3.3
65.8%
69.8%
74.8%

5. Harbor’s Assessment-based Planning System (HAPS) Overview
Assessment Activities are the basis of Unit Planning
Student Achievement (SEMP Measures)
Student Learning (SLO/SAOs)
Both activities generate Improvement Actions
Improvement Activities collectively form the Unit’s Plan

6. Integration of Assessment and Planning

7. Integration of SEMP and Measures
Goal 1. Access and Preparation for Success
Basic skills first-year enrollment *
Completion-based class schedules
Equitable Enrollment *
Orientation, Assessment and Educational Plan completion rate *
Fall to Spring Persistence *
Goal 2. Teaching and Learning for Success
Achievement gaps *
Basic skills completion*
Completion: Course, Certificate, Degree & Transfer **
Gainful Employment**
Licensure Passage rates**
On-time Completion *
SLO, PLO, ILO achievement **
Year-to-year persistence *
Goal 3. Organizational Effectiveness
Accreditation status *
Fiscal viability and compliance with state and federal guidelines (IEPI measures)*
Institutional plan progress **
Program review, Planning and Assessment participation **
Process review and evaluation **
Resource allocation **
Goal 4. Resources and Collaboration
Budget Goals
Efficiency measures (class size average, fill rate, FTES/FTEF)
Number and type of revenue sources and amount generated
Funds raised (annual and cumulative)
Foundation endowment
Amount of scholarships awarded
Number and type of community/business partnerships

8. Integration of SEMP and College Initiatives
College Mission
Goal 1. Access and Preparation for Success
AtD (AA/SS)
Community Services (AS)
Enroll Mgmt (AA/AS)
Equity (AA)
SSSP (SS)
Student Success Scorecard
Goal 2. Teaching and Learning for Success
Accreditation Standards
AtD (AA/SS)
Basic Skills (AA)
IEPI
Goal 3. Organizational Effectiveness
District Strategic Plan Enroll Mgmt (AA/AS)
Facilities (AS)
Human Resources (AS)
Technology (TAC)
Goal 4. Resources and Collaboration
Foundation (AA)

9. HAPS Manages Assessment Results
Results are summarized for review and oversight by the college administrative and governance process
College level results are used by the College Planning Council to identify annual institutional priorities within the three year strategic planning cycle.
These priorities guide annual planning and resource allocation decisions.

10. Course-level Student Learning Outcomes Data, Analysis & Results

11. Creating the Unit Plan Signing in to HAPS Start a module
Filling in the form
Retrieving an existing module
Unit Planning requirements

12. Lunch

13. Validation processes Chairs validation of faculty responses
Dean’s validation of unit’s work
Approval of improvement actions for resource allocation process
Timeline - ESTABLISH

14. Using Unit Plans
Track progress on required activities (updates due throughout the year)
“Just in time” planning – rather than planning for next year, planning is continuous and as needed
Provide basis for resource allocation process
Report on MISSION/SEMP fulfillment

15. Recap

16. QUESTIONS/DISCUSSION
Strategic Educational Master Plan
Student Success Scorecard 2015
SEMP Fact Book
Harbor's Assessment-based Planning System (HAPS)
Program Review 2.0
SLO Assessment Pilot
SEMP Outcomes Summary (login)
Program Review Module Summary (login)
ISLO Inventory (login)
SLO Assessment Summary (login)