Presentation is loading. Please wait.

Presentation is loading. Please wait.

Technology Mrs. Huddleston

Similar presentations


Presentation on theme: "Technology Mrs. Huddleston"— Presentation transcript:

1 Technology Mrs. Huddleston
FILE MANAGEMENT Technology Mrs. Huddleston

2 Huddleston - File Management
Definitions File: a named collection of data, instructions, or information File Management: organizing your documents Naming files Where you save/store your files Huddleston - File Management

3 Huddleston - File Management
Storage vs. Memory Storage: media and devices used to save and retrieve data, instructions, information, etc. Memory: the amount of data that can be stored When you want to work with a file, you read it from storage and place it in memory When you are finished with the file, you write it from memory into storage Huddleston - File Management

4 Reading vs. Writing reading writing
Process of transferring data, instructions, and information from a storage medium into memory Serves as a source of input (opening a file) writing Process of transferring items from memory to a storage medium Serves as a source of output (saving a file) Huddleston - File Management

5 Where Can Data Be Stored?
A Drive: on a floppy disk (obsolete) C Drive: in the system unit Server: computer which provides storage for multiple users electronic mail attachments CD-R/CD-RW: burnable CDs DVD: burnable DVDs Portable Devices Internet Hard Drives/the Cloud: web storage Huddleston - File Management

6 Huddleston - File Management
A Drive Pros Convenient and mobile Cheap Safe access: no one else has access while in your possession Cons Easily lost or damaged Easy way to spread viruses Longest save time Very limited memory: least amount of space (1.44 MB) Huddleston - File Management

7 Huddleston - File Management
C Drive Pros Quick save time: often < 1 sec. Can save much larger amounts of data ( Gigs) Cons Mobility limited to one computer Not as safe-anyone with access to the computer can look at your files Huddleston - File Management

8 Huddleston - File Management
Server Pros Quick save time: often <1 sec. Secure: password protected Save enormous amounts of data (terabytes) Cons Access limited/denied if server is down Limited mobility: must be on a computer connected to that server Huddleston - File Management

9 Huddleston - File Management
Burning CDs Pros Can save large amounts of data (700 MB) Mobile; can use in any CD drive Cons Must have a CD-RW to write Time consuming to burn Easily damaged Huddleston - File Management

10 Huddleston - File Management
CD-R vs. CD-RW CD-R: Compact Disc-Read Can read/write information only once Once burned, information cannot be erased CD-RW: Compact Disc-Read/Write Can read/write multiple times Entire CD must be erased before re-writing to it Huddleston - File Management

11 Huddleston - File Management
Burning DVDs The new alternative to CD-Roms. Pros Can save large amounts of data (6X that of a CD) Mobile; can use in any DVD drive Cons Must have a DVD burner to write Time consuming to burn Easily damaged DVD burners are expensive Huddleston - File Management

12 Huddleston - File Management
Caring for CDs/DVDs Avoid extreme temperatures Hold only by the sides Do not touch the underside Keep away from food, drink, dust, etc. Do not stack after being burned Huddleston - File Management

13 Huddleston - File Management
Portable USB Devices Pros Convenient and mobile: can use on device (computer, digital camera, etc) computer with a USB drive Cons Usually more expensive Huddleston - File Management

14 Internet Hard Drives/the Cloud
Pros Usually free storage (ads produce revenue) Files can be accessed from any computer or device with Web access Allows off-site backup Can authorize access to others Large files can be downloaded instantaneously Cons Need a fast connection and large bandwidth for large files Huddleston - File Management

15 Huddleston - File Management
Backing Up Data Duplicating a file by saving it in more than one place or under more than one name. Huddleston - File Management

16 Huddleston - File Management
Save vs. Save As Save As First naming and saving a document Re-naming a document Save After original document has been saved and needs no name changes Even if you use Save the first time, it will automatically take you to the Save As menu. Huddleston - File Management

17 Huddleston - File Management
Using Save As Use Save As for all saving, even once a document is named. cuts down the file size by replacing existing file instead of saving over it (adding to original file) Huddleston - File Management

18 Huddleston - File Management
Naming Files Use lower case. Keep file names short. Don’t use spaces. Use the _ to indicate a space. This is really only important when saving web files. Use letters and numbers only. Don’t use the slash (/). Huddleston - File Management

19 Huddleston - File Management
Naming Files (cont.) Don’t leave a blank space at the end of a file name. Do not use a period. The period signals the end of the file name and the beginning of the extension. All of these same rules apply for naming folders. Huddleston - File Management

20 Huddleston - File Management
File Extensions Definition: 3 or 4 letter abbreviation telling which program was used to create the file or what type of file it is. .doc Word .xls Excel .ppt Power Point .htm/.html Web Pages .jpg/.gif Images .mov/.mpg Movies Huddleston - File Management

21 File Extensions (cont.)
Files will usually only work in the programs in which they were initially created. Example: .doc will only work in Microsoft Word. .wps documents will work only in Word Perfect. You cannot open one in the other. Huddleston - File Management


Download ppt "Technology Mrs. Huddleston"

Similar presentations


Ads by Google