1. Editor’s Meeting (May)
July 2007
May 2008
Editor’s Meeting (May)
Date:
Authors:
Terry L Cole (AMD)
Terry Cole (AMD)

2. Abstract / Agenda Roll Call / Contacts / Reflector
July 2007
May 2008
Abstract / Agenda
Roll Call / Contacts / Reflector
Publication Work Plan
Jun/July Work plan
Numbering of Annexes
Baseline Text Dependencies
Conference Calls
Amendment Ordering / ANA Status / Draft Snapshots
Editorial Streamlining Projects
Terry L Cole (AMD)
Terry Cole (AMD)

3. Roll Call May 2008 802.11 Editor’s Present (75% attendance) July 2007
P802.11k Amendment (RRM) – Joe Kwak
P802.11n Amendment (HT) – Adrian Stephens
P802.11p Amendment (WAVE) – Wayne Fisher
P802.11r Amendment (FAST ROAM) – Bill Marshall
P802.11s Amendment (MESH) – Anthony Maida
P802.11u Amendment (WIEN) -- Necati Canpolat
P802.11v Amendment (MGMT) – Emily Qi
P802.11y Amendment (CBP) – Peter Ecclesine
P802.11aa Amendment (VTS) – Hang Liu
Editor’s Not Present
P802.11w Amendment (SEC) – Nancy Cam-Winget
P802.11T Recommended Practice (WPP) – Tom Alexander
P802.11z Amendment (DLS) – Menzo Wentink
Also present:
Clint Chaplin, Jun Li
IEEE Staff present
IEEE Staff not present and always welcome!
Michelle Turner – staff editor for 802,
Kim Breitfelder – manager publishing,
Michael Kipness – our staff liaison,
Terry L Cole (AMD)
Terry Cole (AMD)

4. Volunteer Editor Contacts
July 2007
May 2008
Volunteer Editor Contacts
TGk – Joe Kwak–
TGn – Adrian Stephens –
TGp – Wayne Fisher –
TGr – Bill Marshall –
TGs – Anthony Maida– TGT – Tom Alexander –
TGu – Necati Canpolat –
TGv – Emily Qi –
TGw – Nancy Cam-Winget –
TGy – Peter Ecclesine –
TGz – Menzo Wentink–
TGmb – Not yet determined
TGaa – Hang Liu –
Terry L Cole (AMD)
Terry Cole (AMD)

5. July 2007
May 2008
Reflector Updates
Each editor is expected to be on the reflector and current.
If you didn’t receive the meeting notice from the reflector, please send to
To be updated:
Add Anthony & Hang & Clint & Menzo
Remove former officers and Avinash Joshi (802.11s pro temp)
All others present receiving reflector traffic
No address changes requested
Terry L Cole (AMD)
Terry Cole (AMD)

6. IEEE Publication Status
July 2007
May 2008
IEEE Publication Status
IEEE published and is now part of get802 on IEEE web (
Published in June 2007 combining all previous amendments
Publications in progress
REVCOM has recommended publication of k and r. Pending approval by Standards Board
IEEE staff and WGTE preparing publication. Targets:
802.11k 30 days following final approval by Standards Board
802.11r 60 days following final approval by Standards Board
We plan to update our current numbering document doc:08/2213r14 in June once we get back the publication numbers for k & r.
Starting to plan with IEEE staff for publication of y (“When it rains, it pours.”)
Terry L Cole (AMD)
Terry Cole (AMD)

7. Publication Work Plan May 2008 July 2007
Here is the workflow we have used for a number of years with IEEE staff on publication of publications: 
Editors provide FRAME source and any freestanding graphics to staff at time of REVCOM submission. – DONE for both k and r.
Editors provide a list of requests editorial corrections no later than REVCOM approval date. – Not yet done by either editor k is almost ready for submission. The r editor intends to wait until reviewing a publication draft for k to submit the draft since it is very dependent on the k text.
Staff prepares a publication draft and highlights changes they have made and questions they need addressed or confirmed. This draft is sent to Task Group Editor and the Working Group Technical Editor (me). This typically occurs about 2-3 weeks after approval for publication, since the preparation work is usually (but not always) begun ahead of approval. This is also typically the draft peer reviewed by IEEE staff.
The Task Group Editor responds to all questions on domain specific questions, with copy to Working Group editor (me). This typically takes about 3-5 days.
The Working Group Technical Editor reviews responses from the Task Group editor, completes any responses, and provides a list of WG officers and voting members valid for the document as of the opening day of the Sponsor ballot. This typically only takes one additional day from the prior step as most of the work is done in parallel by the two editors.
Final draft is submitted by the IEEE staff to Working Group Technical Editor and Task Group Editor for sign-off. Any changes from the responses or IEEE peer review are highlighted and explained. This typically takes only one or two days more after the responses are received from the editors.
Task Group Editor gives final approval. No changes are expected. This usually occurs within 24 hours.
Working Group Technical Editor signs off and provides draft to Working Group Chair. No changes are expected. This usually occurs within 24 hours and in parallel with the previous step.
Working Group Chair sends to sponsor and IEEE staff letting them know the Working Group has signed off on the publication process.
Terry L Cole (AMD)
Terry Cole (AMD)

8. WGTE Work Plan for June/July
May 2008
WGTE Work Plan for June/July
Terry will be on paid time off (Sabbatical) the entire months of Jun/Jul
Terry would appreciate your support to make this time operate smoothly for WG. He will be fully engaged in other activities in a full-time internship outside the technical field. He is happy to talk with you about this.
Work plan for IEEE WGTE
Editor’s meeting in July will be chaired by Nancy Cam-Winget
Terry’s planned activities for IEEE during sabbatical:
Terry will oversee publication of k and r and y.
Terry will update ANA database in early August.
No other work for IEEE is planned by Terry.
Terry does not plan to attend Denver meeting.
In the event of urgent needs that cannot wait until early August, two courses of action are available:
Work with Nancy Cam-Winget to have the issue addressed in the editors’ meeting in Denver
Send to labeled URGENT in subject heading.
Terry L Cole (AMD)
Terry Cole (AMD)

9. July 2007
May 2008
Numbering of Annexes
Proposal: User IEEE Correct numbering to insert annexes in appropriate order
E.g., Annex N, Annex O1, Annex O2, Annex P
Allow insertion before final mandatory bibliography section.
Allows insertion of any new normative annexes prior to informative annexes
Do we want to do this way if the IEEE is willing to do it this way?
Straw poll showed the answer to be yes, but not unanimously
Terry should alert IEEE staff to this issue and find out what they plan to do.
Motion to table until we see the IEEE publication of k
Terry L Cole (AMD)
Terry Cole (AMD)

10. Overlapping Text Issues
July 2007
May 2008
Overlapping Text Issues
text in last ballots were conflicting in the last three drafts.
Comment was put into ballot so TGs will be dealing with this.
Terry L Cole (AMD)
Terry Cole (AMD)

11. Editors’ Conference Call Announcement
July 2007
May 2008
Editors’ Conference Call Announcement
Announced via Administrative Calendar link on web. See
Call #1 for Denver: Monday May 26
noon ET / 9am PT
Will announce logistics on editors reflector
Will use audio conference and webex
Call #2 for Denver: cancelled – will use reflector instead
Terry L Cole (AMD)
Terry Cole (AMD)

12. ANA Announcements Current ANA announced to group is 802.11-08-0227r1.
July 2007
May 2008
ANA Announcements
Current ANA announced to group is r1.
See
All new requests received by end of meeting will be uploaded and announced via WG reflector after the editor’s conference call #1
No requests have been received directly from editors this week and acted on in preparation for publishing next version.
Others as may arise before the editors conference call #1 will be included
Procedure for ANA is contained in 07/0827r0.
See
Editorial Guidance
ANA assignments should be done at the time of moving from WG LB to Sponsor ballot.
If a resource number is not in the ANA Database, please use <ANA> in drafts!
Editors to replace any ANA controlled resources numbers with <ANA> upon incorporation of material into drafts.
Terry L Cole (AMD)
Terry Cole (AMD)

13. July 2007
May 2008
Amendment reordering was discussed by editors Mar 30 based on current timeline estimates and resulted announced herein.
Amendment numbering is editorial! No need to make ballot comments on these dynamic numbers!
Amendment Ordering
Data as of March 30 from web. Next update: ~May 30
See
Amendment Number
Task Group
REVCOM Date
Amendment 1
TGk
Mar 2008 (sic)
Amendment 2
TGr
June 2008
Amendment 3
TGy
Amendment 4
TGw
Sept 2009 (was Mar 2009)
Amendment 5
TGn
TBA (EC approve Jun 2009)
Amendment 6 (was 7)
TGz
Sept 2009
Amendment 7 (was 8)
TGp
Dec 2009
Amendment 8 (was 9)
TGs
TGT
Amendment 9 (was 10)
TGv
Amendment 10 (was 6)
TGu
Mar 2010 (was Sept 2009)
Revision
802.11mb
Mar 2011
Terry L Cole (AMD)
Terry Cole (AMD)

14. Email Your Draft Status Updates
September 2007
November 2007
Your Draft Status Updates
Each editor, please send update for next page via the editor’s reflector no later than Thursday pm2 to update table on next page!
We discussed the utility of this information.
The most useful information is the MEC data.
Straw poll indicated that we should continue providing this information.
Terry Cole (AMD)
Terry Cole (AMD)

15. Draft Development Snapshot Published or Draft Baseline Documents
July 2007
May 2008
Draft Development Snapshot
Changes from last report shown in red.
Most current draft shaded green. TG
Published or Draft Baseline Documents
Source
MEC
Style Guide
Editor
Snapshot Date
802.11 k r y w n z p s T v u mb aa
2007
13.0
Frame 7.2
4/11/07
2006
Joe Kwak
19-Mar
10.0
9.0
Frame 7.1
2005
Bill Marshall
18-Mar
7/28/07
Peter Ecclesine
13-Mar
11.0
7.0
5.0 No
Nancy Cam-Winget
20-Mar
12.0
4.0
3.03
Adrian Stephens -
0.1
Word
Menzo Wentink
15-Jan
8.0
6.0
3.0
1.0
Wayne Fisher
1.1
Avinash Joshi
20 -Mar
1.01
Frame 6
Tom Alexander
2.07
1.06
2.0
Emily Qi
1.03
Necati Canpolat
None
Vacant
Hang Liu
Terry L Cole (AMD)
Terry Cole (AMD)

16. Editorial Streamlining
July 2007
May 2008
Editorial Streamlining
Focus is on consistency across all TGs:
Completed
Streamlined ANA processes – 07/0827r0
Consistent format for REDLINE contributions across TGs – 07/0788r0
Consistent process for editorial comment resolution across TGs (WG & Sponsor) – 07/2050r0
Guideline for technical vs. editorial, sample editorial comment responses
Format for comment reporting across TGs (WG & Sponsor) – 07/1990r0 (tool in 07/2116r0)
Stable numbering method (See 07/2810r0)
Consistent naming of redlines (See 07/2810r0)
Under Construction (in priority order)
Revise the editor’s guideline – (first draft doc 08/452r0; Bill plans to update again.)
Draft templates for FRAME (no Word) to help train new editors more rapidly
MIB element numbering and compiling
Guideline on non-technical front matter
Guideline describing expected editorial development and maturity of draft through stages in for consistency across TGs
Guidelines for primitives
Terry L Cole (AMD)
Terry Cole (AMD)