1. IBM Archiving Solutions for SAP

2. Why do SAP Customers Archive ?
Continuous growth of SAP DB
Growing investments into hard disk, servers, racks, backup devices...
Performance of SAP servers degrade
SAP system response time increases
SAP is the base of core business processes
Procurement, Sales, Finance, Customer Relationship Management
Internal and external and legal requirements concerning document retention

3. Why Data Archiving? “We have archived 15 months ’ SAP documents so far
*Customer Example
“We have archived 15 months ’
SAP documents so far
—approximately 3 million of them —
and have freed 55 gigabytes of hard
disk space,” says Bicak. “That ’s a
saving of over $70,000 on disk upgrade costs alone, and we will save much more as we continue to archive.
–Fulya Bicak, Information Systems
Project Manager, DanoneSA
*Source: SAP 2002

4. What are the Benefits of Archiving for SAP Customers?
For the SAP system administration
Reduces growth of the SAP data bases : Smaller data bases
Faster Backups are possible
Faster data base recovery
Increased throughput of the SAP system
Reduces investments for additional hardware
Reduces efforts for maintenance and administration
For every SAP end user
Optimizing of business processes
Better response times to customer
Information is available instantly, even after years

5. IBM Content Manager / TSM
SAP application
data
Old, inactive database  Archive
Records  Retrieve
IBM Content Manager / TSM
CommonStore
SAP business documents
Non-SAP business documents
Incoming documents
Print lists
Outgoing documents
Desktop documents
Webflow integration @
Scanned images
Audio WAV, MP3
Video
Office documents
CAD Drawings

6. SAP ArchiveLink
SAP's defined interface for connecting archive systems to R/3 and mySAP
SAP standard
Certified by SAP AG
mySAP Complementary Software Program
Common interface for all SAP applications
Finance
Logistics
etc.

7. DB2 CommonStore for SAP Text slide with large image
Certified archiving solution for all current SAP releases
Any operational SAP DB (DB2, Oracle, Informix etc.) is supported
Archiving of Business Documents
SAP Document Finder
Text slide with large image

8. SAP Specific Functionality ..Data Archiving
Transparent processing of SAP archive files (ADK Files)
All SAP archiving objects are supported
Automated media management for archive files on hard disc, tape or optical libraries
Highest performance and scalability with Tivoli Storage Manager implementation
No modifications in the SAP System for CommonStore (just customizing)
Display is done through the SAP GUI
Support for the SAP Archive Information System (SAP AS)
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9. SAP Data Archiving : The Process1
ADK archiving
program
R/3
database
ADK deletion
program
SAP archive files 3
Data Archiving
1..Unloading the SAP DB
2..Storing the ADK Archive Files in Archive
3..Delete DB records from SAP DB
Reorg data base 2
DB2
CommonStore
Archive

10. SAP specific functionality : Content Repository
Content Management und Document Management
DB2 CommonStore acts as a Content Repository for SAP
Supports all ArchiveLink processes, eg:
Processing of incoming invoices
Processing of delivery notes and other incoming documents
Archiving of outgoing documents, eg. Billing process
Archiving of any workstation document
SAP Webflow (Business Workflow)
Full integration in SAP BWF and Webflow
Text slide with inset image and two-line heading

11. Summary DB2 CommonStore for SAP and Content Manager and TSM
Offer a full Enterprise Content Management solution for SAP
Provide a scalable infrastructure based on industry strength device manager with Tivoli Storage Manager
Integrate the SAP and non-SAP world
Manage SAP-based, structured and unstructured data within one content management system