1. ctclink Steering Committee
June 5, 2018

2. Agenda Welcome Meeting Minutes (May 22, 2018)
Mythics / Oracle Contract
Deployment 2 –Timeline Considerations and Options
New or Updated Scope Process
Solution Replacements
Change Requests
Closing
Next Meeting: GDR Recommendations (Global Template) and CPW Process Recommendations

3. Mythics Contract Summary

4. Deployment Group 2 Go-Live options
Date
Considerations
Risks
Recommendation 1
May 2-6, 2019
Earliest deployment
Less overlap between Deployment 2 & 3
Chart of Accounts conversion or dual Chart of Accounts
Increased development
Increased testing 2
July 4-8, 2019
Chart of Accounts implementation at new Fiscal Year
Holiday weekend
Additional time for testing and training
Timing between terms and impact to students
Four-month overlap with Deployments 2 & 3
Clark
Spokane 3
October 2019
Date options will need to be looked at for Payroll Timing
Additional time for testing
Additional time for training
Chart of Accounts Conversion
Increased Development
Increased Testing
Significant overlap with Deployments 2 & 3
Tacoma

5. DEPLOYMENT GROUP 2 – Upgrade Project
JULY EXAMPLE
2018
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
2019
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DE C
GLOBAL
DESIGN
REVIEW
BUSINESS PROCESS
FIT/GAP
We are here
CONVERSION
SYSTEM INTEGRATION TESTING
USER
ACCEPTANCE
TESTING
END USER
TRAINING
GO-LIVE 5

6. New or Updated Scope Process [draft]

7. Change Request Process [draft]

8. Next Meeting: June 19, 2018 Welcome 1 Minute Choi 2.
Item
Description
Duration
Facilitator
Welcome
1 Minute
Choi 2.
Approval of Minutes
2 Minutes 3.
Project Status:
Overall Program Status
Deployment Status
Budget Status
Decisions
Issues/Risks
Additional Discussion
20 Minutes
Christy 4.
Common Process Workshops Recommendations:
Review 3 Processes
Vote to Approve or Request additional information
45 Minutes
Ligia 5.
Global Design Review Recommendations
ctcLink Global Template Approval
Emmett/Joe 6.
Meeting Closure – Action Items

9. Questions?