1. STUDENT PAYROLL and JP MORGAN CARDS
Mindy Neissl, Accounting Coordinator

2. NEW STUDENT PAYROLL PROCEDURES

3. STUDENT PAYROLL ?? What HR does ??
Send all new hires to HR to fill out initial hiring packet
Check People Search in the “View Employment Info” section to see if they are Ready to Work

4. STUDENT PAYROLL New Forms
Student New Employment Form – DO NOT TURN IN if they are not “Ready to Work”
Student Employment Pay Rate Change Form
Student Employment End-Date Form
**All on Business Office website, more directions listed on the forms, Direct Deposit forms, Positions Codes/Titles**

5. Pay Rate Changes: Must be turned in by the last day of the month to become effective the beginning of the next pay period.
PAY PERIOD BEGINS TH OF THE MONTH
PAY PERIOD ENDS TH OF THE NEXT MONTH

6. Timesheet CUTOFFS: Student cutoff is at 12:00 pm
Supervisor cutoff is at 1:00 pm
If a supervisor approves a student timesheet prior to noon and prior to a student submitting their timesheet, the supervisor locks the student out of the system

7. JP Morgan Cards & Smart Data Tips & Helpful Hints

8. STATEMENT HOUSEKEEPING
Statement must be on top of documentation
Must have receipts for all hotel charges and any purchases over $5000
Receipts must be secure (can put these in an envelope)
All documentation should be stapled together at the top left or in a binder clip

9. TME’s & SIGNATURES
Must have a TME form attached if there are any are charges for Travel, Meals and/or Entertainment purchases
Coffee and office/meeting treats are NOT office supplies, they are considered a TME purchase
Must have a Cabinet Officer signature on all TME forms and for any purchase over $5000