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Dissemination guidelines at INE
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Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination Elements of dissemination policy at INE
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The value of official statistics
Official statistics provide an indispensable element in the information system of a democratic society, serving the Government, the economy and the public with data about the economic, demographic, social and environmental situation. (*) Fundamental Principles of Official Statistics. United Nations 1994
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Statistical dissemination
Vital step in statistical production process It’s a vocation It’s a duty
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Statistical dissemination. A necessary vocation
A good dissemination helps a good statistical proccess Statistical Office Users prestige quality trust collaboration
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Statistical dissemination. A legal duty
INE shall publish and circulate the results and methodological features of the statistics it produces, and promote the dissemination of the rest of statistics included in the national statistical plan (article 26 from Government Statistics Act)
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Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination Elements of dissemination policy at INE
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Dissemination policy at INE (main goal)
Increasing the knowledge and the use of statistical information by all types of users Statistics which are not used, don’t exist Related concepts: Dissemination-Communication
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Dissemination policy at INE (guidelines)
Principles (European statistics Code of Practice ) P6. Impartiality and objectivity P13. Timeliness and punctuality P15. Accessibility and clarity P5. Statistical confidentiality
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Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination Elements of dissemination policy at INE
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Dissemination policy at INE (elements)
Promotional activities Licenses of using information Media relations Communication of errors Publications Statistical confidentiality Release calendar Information under embargo Technology Including other statistical information Detection of users’ needs Matched with main goal and guidelines
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Dissemination Policy at INE
Detection of users’ needs Who are the USERS? Government, enterprises, analysts, researchers, students, general public... Great variety -> Different interests to meet ->Adequate answers needs a set of formats, delivery channels,... To detect users’ needs not only with User Satisfaction Surveys are convenient Also: Contact forms Users support services Learning courses Analysing web logs.... The List of Services: A quality commitment
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Dissemination Policy at INE
Technology Strategic element to achieve the globalisation of statistics Importance of usability Accessibility (WAI): legal requirement Standards Open source software when possible Visualization tools: for non experts users Trends: multimedia, web
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Dissemination Policy at INE
Publications Less printed publications 2007 new policy about printed publications Added-value publications Synthesis books and user-friendly publications Importance of keeping our own, recognisable style in publications.
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Goal: Maximise the use of the information INE produces.
Dissemination Policy at INE Terms and conditions on the use of information Goal: Maximise the use of the information INE produces. Free access to every piece of information (data and publications) through the website. Since 1996 Prices for tailored requests are published in the Spanish Official Gazette If statistical information is used in any work then INE must be credited as primary source No responsibility on derived information
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Independency, impartiality User service (specially devoted to media)
Dissemination Policy at INE Statistics availability calendar Independency, impartiality User service (specially devoted to media) Assessment of punctuality commitment For Short-Term Statistics: One year in advance. Every press-releases at 9:00h Structural Statistics: On annual basis we announce the month of release. A week before, we announce the exact date and time.
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Immediate correction of errors when detected Types:
Dissemination Policy at INE Communication of errors Transparency, quality Immediate correction of errors when detected Types: Misspellings: Interpretation of the data is not affected Errors: Bad interpretation which could lead bad decision Notice: Errors are noticed in the website with some notes close to the data. When possible users are directly notified (press releases, tailored requests, ...)
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Common practice in many Statistical Offices
Dissemination Policy at INE Information under embargo Before official publication time, some statistical information is transmitted to special users. Common practice in many Statistical Offices Objectives: Enhance dissemination (press agencies, regional statistical offices) or to prepare answers for press conferences (ministries). link Transparency: It is announced in our website
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Dissemination Policy at INE
Relations with media Essential role to disseminate statistics to broad audiences Special unit at INE: Press Office depending of Presidency Special section in our website Press releases easy to understand and publish New policy on answering when there are misinterpretations and bad uses Training actions
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Dissemination Policy at INE
Including other statistical information Publishing some information produced by Ministries, European Statistical System. European Statistical Data Support (ESDS) Thematic publications with information of several institutions
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Dissemination Policy at INE
Promotional activities Conferencies, trade fairs,... Study visits from schools, high schools, universities... Free distribution of merchandising articles, user-friendly publications...
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Dissemination Policy at INE
Statistical confidentiality Prevention of unlawful disclosure of individual data that should be protected Basement of the trust of users on the statistical system Analysis of feasibility for each customised tabulation that is requested. Protection measures in public use files with microdata Protocols to satisfy demands of microdata for researchers Needs of tools to guarantee confidentiality (tables, microdata, OLAP systems)
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Different formats for different users Information for everyone
Press releases Predefined tables Time series Microdata files Thematic publications Synthesis publications Special products (maps, censal products...) Information for everyone
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Metadata Methodologies Questionnaires
Inventory of Statistical Operations of the State General Administration (ISO) Classifications
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Thank you... Adolfo Gálvez
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