1. Dissemination guidelines at INE

2. Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination
Elements of dissemination policy at INE

3. The value of official statistics
Official statistics provide an indispensable element in the information system of a democratic society, serving the Government, the economy and the public with data about the economic, demographic, social and environmental situation.
(*) Fundamental Principles of Official Statistics. United Nations 1994

4. Statistical dissemination
Vital step in statistical production process
It’s a vocation
It’s a duty

5. Statistical dissemination. A necessary vocation
A good dissemination helps a good statistical proccess
Statistical Office
Users
prestige
quality
trust
collaboration

6. Statistical dissemination. A legal duty
INE shall publish and circulate the results and methodological features of the statistics it produces, and promote the dissemination of the rest of statistics included in the national statistical plan (article 26 from Government Statistics Act)

7. Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination
Elements of dissemination policy at INE

8. Dissemination policy at INE (main goal)
Increasing the knowledge and the use of statistical information by all types of users
Statistics which are not used, don’t exist
Related concepts:
Dissemination-Communication

9. Dissemination policy at INE (guidelines)
Principles (European statistics Code of Practice )
P6. Impartiality and objectivity
P13. Timeliness and punctuality
P15. Accessibility and clarity
P5. Statistical confidentiality

10. Importance of dissemination in a Statistical Office
Goals and guidelines of INE dissemination
Elements of dissemination policy at INE

11. Dissemination policy at INE (elements)
Promotional activities
Licenses of using information
Media relations
Communication of errors
Publications
Statistical confidentiality
Release calendar
Information under embargo
Technology
Including other statistical information
Detection of users’ needs
Matched with main goal and guidelines

12. Dissemination Policy at INE
Detection of users’ needs
Who are the USERS?
Government, enterprises, analysts, researchers, students, general public...
Great variety -> Different interests to meet ->Adequate answers needs a set of formats, delivery channels,...
To detect users’ needs not only with User Satisfaction Surveys are convenient
Also: Contact forms
Users support services
Learning courses
Analysing web logs....
The List of Services: A quality commitment

13. Dissemination Policy at INE
Technology
Strategic element to achieve the globalisation of statistics
Importance of usability
Accessibility (WAI): legal requirement
Standards
Open source software when possible
Visualization tools: for non experts users
Trends: multimedia, web

14. Dissemination Policy at INE
Publications
Less printed publications
2007 new policy about printed publications
Added-value publications
Synthesis books and user-friendly publications
Importance of keeping our own, recognisable style in publications.

15. Goal: Maximise the use of the information INE produces.
Dissemination Policy at INE
Terms and conditions on the use of information
Goal: Maximise the use of the information INE produces.
Free access to every piece of information (data and publications) through the website. Since 1996
Prices for tailored requests are published in the Spanish Official Gazette
If statistical information is used in any work then INE must be credited as primary source
No responsibility on derived information

16. Independency, impartiality User service (specially devoted to media)
Dissemination Policy at INE
Statistics availability calendar
Independency, impartiality
User service (specially devoted to media)
Assessment of punctuality commitment
For Short-Term Statistics: One year in advance. Every press-releases at 9:00h
Structural Statistics: On annual basis we announce the month of release. A week before, we announce the exact date and time.

17. Immediate correction of errors when detected Types:
Dissemination Policy at INE
Communication of errors
Transparency, quality
Immediate correction of errors when detected
Types:
Misspellings: Interpretation of the data is not affected
Errors: Bad interpretation which could lead bad decision
Notice:
Errors are noticed in the website with some notes close to the data.
When possible users are directly notified (press releases, tailored requests, ...)

18. Common practice in many Statistical Offices
Dissemination Policy at INE
Information under embargo
Before official publication time, some statistical information is transmitted to special users.
Common practice in many Statistical Offices
Objectives: Enhance dissemination (press agencies, regional statistical offices) or to prepare answers for press conferences (ministries). link
Transparency: It is announced in our website

19. Dissemination Policy at INE
Relations with media
Essential role to disseminate statistics to broad audiences
Special unit at INE: Press Office depending of Presidency
Special section in our website
Press releases easy to understand and publish
New policy on answering when there are misinterpretations and bad uses
Training actions

20. Dissemination Policy at INE
Including other statistical information
Publishing some information produced by Ministries, European Statistical System.
European Statistical Data Support (ESDS)
Thematic publications with information of several institutions

21. Dissemination Policy at INE
Promotional activities
Conferencies, trade fairs,...
Study visits from schools, high schools, universities...
Free distribution of merchandising articles, user-friendly publications...

22. Dissemination Policy at INE
Statistical confidentiality
Prevention of unlawful disclosure of individual data that should be protected
Basement of the trust of users on the statistical system
Analysis of feasibility for each customised tabulation that is requested.
Protection measures in public use files with microdata
Protocols to satisfy demands of microdata for researchers
Needs of tools to guarantee confidentiality (tables, microdata, OLAP systems)

23. Different formats for different users Information for everyone
Press releases
Predefined tables
Time series
Microdata files
Thematic publications
Synthesis publications
Special products (maps, censal products...)
Information for everyone

24. Metadata Methodologies Questionnaires
Inventory of Statistical Operations of the State General Administration (ISO)
Classifications

25. Thank you...
Adolfo Gálvez