1. THSPBAP 1st Annual Golf Tournament

2. Details Location: Glade Valley Golf Club, Walkersville
Date: Friday, May 4, 2018
Registration & Lunch : 12:00 pm
Shotgun start : 1:30 pm

3. Tournament Information
How is the tournament played?
Best Ball (also known as a scramble)

4. Tournament Information
Here's how the basic scramble format works (using 4-person teams):
Golfers A, B, C, and D all hit drives. They compare the results. Who hit the best drive? Let's say it was B.
So Golfers A, C, and D pick up their golf balls and move them to where B's ball is. All four now hit their second shots from the location of B's drive. 
Compare the results of those second shots. Which was best? The others on the team move their balls to that spot, and all play their third strokes.
Repeat until the ball is in the hole.

5. What do we need? Golfers Sponsors Silent Auction/Raffle items
Goodie Bag items
Snack/Beverage Donations
Volunteers

6. Golfers 18 holes x 4 players per hole = 72 Golfers
Any combination of foursomes, twosomes, and singles
8 spots are reserved for Sponsors
We don’t want to oversell so if someone gives you a completed form with check
Must pay to reserve their spot

7. Golfers Cost: $125 per player ($250/twosome, $500/foursome)
Includes shirt, goodie bag, lunch and golf
Who do I ask?
Teachers
Relatives
Friends (church, teams, etc)
Neighbors

8. Golfers How do they sign up? (4 ways)
They go online to and complete the online form
Give you the completed form (you us then place the form with check in locked box)
They mail the completed form with check to address on form (our least favorite option)
(can send them PayPal invoice)

9. Online Golfer Sign Up

10. Takes them to PayPal

11. Sponsorships Available
Tournament Sponsor - $2,000 (1 Available) - One free Foursome, Company name on all media and promotions, Business card/flyer in goody bags. Recognition at shotgun start. Logo signage at hole.
Lunch Sponsor - $1,000 (1 Available) - One free Twosome, Company name on event banner, Company sign placed at lunch buffet, Logo signage at hole. Business card/flyer in goody bags.
Corporate Sponsor - $750 (1 Available) - One free Twosome, Company name on event banner, Logo signage at hole, Business card/flyer in goody bags.
Silent Auction Table Sponsor - $200 (1 Available) - Company logo sign prominently placed at Silent Auction table.
Hole Sponsor - $200 (Currently 12 Available) - Logo signage at hole. Business card/flyer in goody bags.

12. Who do I ask? Companies you have existing contact with
Companies that can spend $$$
See sample list on THSPAB.org

13. What do I say? See script Introduce yourself
Tell them about THS Choirs
Tell them about the tournament
Show them the Sponsor Flyer
“Would there be any way that your company could support our event this year?”
Sponsorship, donate something, play golf
Tell them how to submit their information
THANK YOU for your support!!!!!
Practice before you go out!

14. Sponsors How do they sign up? (4 ways)
They go online to and complete the online form
Give you the completed form (you us then place the form with check in locked box)
They mail the completed form with check to address on form (our least favorite option)
(can send them PayPal invoice)

15. Online Sponsor Sign Up

16. Silent Auction / Raffle Items
Silent Auction Sample: Gift Baskets, Autographed Sports Memorabilia, Tickets to events, vacation rentals….. Higher $$$ items
Raffles – Gift cards, gift certificates, movie tickets, smaller donated items

17. Goodie bags 80 Bags in total Banks, radio stations, dealerships…
Donated by WLR Automotive Group
80 Bags in total
Banks, radio stations, dealerships…
Smaller items like hand sanitizer, crackers, drink coozies, golf balls, golf towels, coupons,

18. Goodie Bags Say “Thank you”
Send to THSPAB.org if you receive something so we can arrange a pick up

19. THIS IS SUPER IMPORTANT
Communication
THIS IS SUPER IMPORTANT
With a limited number of sponsorships and golfers it is important you let us know what you sold.
DO:
DO: Watch the spreadsheet for what has been sold (2 tabs)
DON’T: Place checks/cash in the locked box without ing us first.

20. Snack/Beverage Donations
We will have a cart to drive around to sell snacks and non-alcoholic drinks
Soda (Coke products/Gatorade )
Bottles of water
Candy Bars
Cracker/Chip Packs
(watch expiration dates)
Sign up to donate – Sign up genius
Bring to Mr. Moore’s room

21. Volunteers Registration table – 3 Silent Auction table -2
Snack Cart -2
Raffles -2
Lunch – 3
Closest to the Pin contest– 1-2
Putting Contest 1-2
Longest Drive contest – 1-2
Set up Awards 1
Sign up for a volunteer spot through Sign up Genius

22. Other items that we will need…
Shirts for players (72)
Banner at tournament
Signs for Hole Sponsors
Thank you cards
Trophies
A sunny day
Who do you know that can help us with these items?

23. Additional $$ to help with expenses
April 12th - 5:00 pm – 8:00 pm
Roy Rogers, Ballenger Creek Pike