1. Training for Purchase Card Users and Approving Officials
Environmentally Preferable Procurement
Training for Purchase Card Users and Approving Officials

2. HELP ME WITH THESE TERMS !
Affirmative Procurement Program
Environmentally Preferable Purchasing
Green Purchasing
Preferred Procurement

3. Affirmative Procurement Program
Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content
Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

4. Affirmative Procurement Program
Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content.

5. Environmentally Preferable Procurement
DOE includes:
Affirmative Procurement plus:
Energy Efficiency Programs
EnergyStar and FEMP
Alternative Fuels and Alternative Fueled Vehicles
Non-Ozone Depleting Substances
Water Efficiency Program i.e. WaterSense
Electronic Products Environment Assessment Tool (EPEAT) Program
Sustainable Design/Green Buildings

6. Green Purchasing
Green Purchasing is an Internationally Accepted Term Synonymous with Environmentally Preferable Procurement

7. Preferred Procurement
Within DOE, the Terms Preferred Procurement and Environmentally Preferable Procurement are Used Interchangeably

8. Opportunity to Buy Green
2007 Government-Wide Statistics for the Purchase Card Program
Purchase card spend- $18.7 billion
283,861 cardholders
26.5 million transactions
Important to include green purchasing in all purchase card training and manuals

10. Environmentally Preferable Purchasing
Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

11. Affirmative Procurement
The policy and practice of purchasing goods made with recycled or biobased materials
For Example – Paper with 30% Post Consumer Content
(Read definition.) Otherwise known as “Buying Recycled”. Shown here is one of the few absolutely mandatory standards – that we as federal agencies purchase paper with a minimum recycled content of 30%. This became effective 1 January 1999.

12. Environmentally Preferable Products Include All of These
Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at
Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC This coverage is part of the Affirmative Procurement Program found at FAR USDA maintains a Home Page with the list of designated items at: .
Energy from renewable sources required by the Energy Policy Act of 2005 at

13. Environmentally Preferable Products Include All of These
Energy Star® products identified by DOE and EPA at , as well as FEMP-designated energy-efficient products at
EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in A Home Page has been established to identify environmentally preferable electronic equipment at: .
Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at .

14. Environmentally Preferable Products Include All of These
Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, Information on this is available at
Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at
Water-efficient products, including those meeting EPA’s Water-Sense standards . EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.

15. Affirmative Procurement and Environmentally Preferable Purchasing
When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products Program
DOE Contracting Activities and Management Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference program
The Biobased Preference Program became effective 11/07/ As a practical matter, agencies have a 1 year period to implement as USDA adds new products to their Program.

16. Biobased Product Categories
Adhesive/Mastic Removers
Carpet/Fibers
Cleaners/Solvents
Construction Materials
Fuel Additives
Inks
Landscaping
Lubricants
Packaging
Paint/Coatings
Papers
Plastics
Sealants
Sorbents

17. Environmentally Preferable Purchasing
Environmentally preferable products or services do one or more of the following:
Minimize the consumption of resources, energy and water
Prevent the creation of solid waste, air pollution or water pollution
Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)
Promote the use of non-toxic substances and avoid toxic materials or processes

18. Exemptions
According to both statutes, procuring agencies must procure the designated products unless the product:
Is unavailable at a reasonable price
Will not meet reasonable performance standards
Is unavailable within a reasonable timeframe at a sufficient level of competition
Price
Performance
Availability

19. And The Products Are: EPA-Designated Product Categories Construction
Landscaping
Non-Paper Office
Paper and Paper Products
Parks and Recreation
Transportation
Vehicular Products
Miscellaneous

20. Construction Products
Designated Items:
Building insulation
Carpet
Carpet cushion
Cement and concrete
Consolidated and reprocessed latex paint
Floor tiles
Flowable fill
Laminated Paperboard
Modular threshold ramps
Nonpressure pipe
Patio blocks
Railroad grade crossing surfaces
Roofing materials
Shower and restroom dividers
Structural fiberboard

21. Landscaping Products Designated Items:
Compost made from yard trimmings or food waste
Garden and soaker hoses
Hydraulic mulch
Lawn and garden edging
Plastic lumber landscaping timbers and posts

22. Non-Paper Office Products
Designated Items:
Binders, clipboards, file folders, clip portfolios, and presentation folders
Office furniture
Office recycling containers
Office waste receptacles
Plastic desktop accessories
Plastic envelopes
Plastic trash bags
Printer ribbons
Toner cartridges

23. Paper and Paper Products
Designated Items:
Commercial/industrial sanitary tissue products
Miscellaneous papers
Newsprint
Paperboard and packaging products
Printing and writing papers

24. Park And Recreation Products
Designated Items:
Park benches & picnic tables
Plastic fencing
Playground equipment
Playground surfaces
Running tracks

25. Transportation Products
Designated Items:
Channelizers
Delineators
Flexible delineators
Parking stops
Traffic barricades
Traffic cones

26. Vehicular Products Designated Items: Engine coolants
Rebuilt vehicular parts
Re-refined lubricating oils
Retread tires

27. Miscellaneous Products
Designated Items:
Awards and plaques
Bike Racks
Blasting grit
Industrial drums
Manual-grade strapping
Mats
Pallets
Signage
Sorbents

28. Biobased Initial U.S.D.A. Designations
Mobile equipment hydraulic fluids
Urethane roof coatings
Water tank coatings
Diesel fuel additives
Penetrating lubricants
Bedding, bed linens, towels

29. Biobased Products (cont'd)
Round 2 Designations – Effective May 14, 2009
Adhesive and Mastic Removers
Biodegradable Containers
Bio-Fluid Filled Transformers
Composite Panels
Fertilizers
Grease and Graffiti Removers
Hand Cleaners and Sanitizers
Insulating Foams – Wall Construction
Metal Working Fluids
Sorbents

30. Biobased Products (cont’d)
Round 3 Designations – Effective May 14, 2009
Dust Suppressants
Glass Cleaners
Greases
Hydraulic Fluid – Stationary Equipment
Lip Care Balm
2 Cycle Engine Oils
Biodegradable Cutlery
Biodegradable Films
Carpet Cleaners
Carpets

31. Biobased Products (cont’d)
Round 4 Designations – Effective May 14, 2009
Durable Plastic Films
Fire Arm Lubricants
Floor Strippers
Laundry Products
Wood and Concrete Sealers
Bath and Tile Cleaners
Biobased Clothing
Concrete and Asphalt Release Fluids
Cutting, Drilling and Tapping Oils
De-Icers

32. Where Can These Products Be Found?
Open Market
Government Supply Sources
General Services Administration (GSA)
Defense Logistics Agency (DLA)
Government Printing Office (GPO)
Your Facility Supply Store
JWOD

33. AP Made Easy… Use The Web DOE: http://www.hhs.do.gov/pp/epp
For Information
EPA: and USDA
DOE:
To Search for Products
GSA
DLA
EPA
CA Waste Management Board’s Recycled Content Database:

34. How Will Purchases of EPA- Designated Items Be Monitored?
EPA RCRA Inspections
EPA Facility Questionnaires
Reporting of Purchases
Annual Purchase Card Audit
IG Inspections

35. How Do I Report Purchase Card Transactions?
Purchases Should Be Reported Above the Micro-purchase Threshold
Affirmative Procurement Reporting Procedures Vary From Site to Site
Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your Site
Contacts are at

36. What Should You Do?
Keep the list of handy or bookmark EPA’s and USDA’s Recycled and Biopreferred Home Pages – refer to them when planning purchases
Maximize your purchases of recycled- content items by
Searching for recycled-content products in catalogs and online sources
Requesting recycled-content items from your vendors
Document noncompliant purchases (those not meeting recycled or biopreferred content requirements) for reasons of availability, price or performance

37. Need More Information?
Denise Clarke - DOE Purchase Card Program Manager ( )
Richard Langston - Procurement Policy Analyst ( )
Donald Lentzen - Affirmative Procurement Program Manager ( )
Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35.
Furnish a copy to your local purchase card coordinator!
Just one more step – Prepare your Certificate
Thanks for learning about our Program.

38. Affirmative Procurement Program Overview Training 1 Hour Credit
U.S. DEPARTMENT OF ENERGY
AFFIRMATIVE AND ENVIRONMENTALLY PREFERABLE PROCUREMENT
TRAINING FOR PURCHASE CARD USERS
CERTIFICATE OF COMPLETION
NAME
DATE
In Recognition of Your Completion of the Department of Energy
Affirmative Procurement Program Overview Training 1 Hour Credit