1. The African Insurance Organisation
Serving the African
Insurance industry
Organisation des Assurances Africaines
African Insurance Organisation...

2. African Insurance Organisation
A Presentation of the AIO Insurance Software
Developed with the assistance of UNCTAD and leading insurers and reinsurers operating in Africa
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3. AIO Software Objectives
To Provide members with affordable and functional software that handles:
Underwriting
Claims
Reinsurance
Accounts
MIS
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4. The AIO Software Specifications
Windows NT/Windows 2000/XP
Microsoft SQL Server
Multi-lingual, multi-currency, multi-date,
Single-user or multi-user
Modular
User defined setup options
Context sensitive on-line help
African Insurance Organisation...

5. System Design Concepts
Designed for insurance people with minimum programming knowledge;
PC based, with Standard windows interface
Uniform presentation and set up for all classes
Detailed operating manual for each class and activity
User-friendly system
African Insurance Organisation...

6. African Insurance Organisation...
System Setup
The system allows main set up options at head office level for functions applicable system-wide.
Underwriting, Claims and Reinsurance details will be set up under each class of insurance.
Plenty of pre-defined industry standard outputs and reports; additional reports to be defined easily by users.
African Insurance Organisation...

7. African Insurance Organisation...
Main Setup
Head office
Divisions
Branches
Sub-Branches
Class Groups
Classes / sub-classes
Accounts/sub-accounts
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8. African Insurance Organisation...
UNDERWRITING
There is a uniform approach to underwriting in all classes - only activities specific to each class are highlighted.
Various codes, rates and underwriting details are defined for each class
each company can define the above in accordance with its requirements
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9. Underwriting Transactions –
Proposal processing
Premium calculation
Reinsurance allocation
Co-insurance details
Treaty programme structure
Calculating treaty capacity
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10. Underwriting - Transactions
Continued…
Pre-renewal routines
Renewal processing
Policy/item maintenance
Premium adjustment
Policy cancellation
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11. Underwriting - Reports & Outputs
The system produces all reports and outputs required by an insurance company whether it is policy documentation and statements for clients, reinsurers, agents, tax authorities, and internal management reports.
Main reports are shown below.
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12. Underwriting - Outputs
Policy schedule
Debit/credit note for
Policy holder
Sales person
Co-insurer
Reinsurer/Broker
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13. Underwriting - Reports
Gross written premium/Net written premium
by Class, Class group, by geographic zones
by U/W year by sales person, etc.
Premium ceded bordereau
Production and commission summary by sales person
Taxes and charges
Underwriting vouchers List
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14. Underwriting - Reports
Continued…
Policy Register
Risk Profile (sum insured/MPL basis)
Renewal scrutiny list
Renewal list, by office and sales person
Lapse list, policy cancellation list
UNEARNED PREMIUMS
You need more reports?
African Insurance Organisation...

15. African Insurance Organisation...
CLAIMS
The claims sub-module enables the company to maintain up-to-date information on the status of claims, whether paid or outstanding
Allocation of claims to reinsurers and co-insurers, accumulation and analysis are handled by the system.
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16. African Insurance Organisation...
Claims - Setup
Cause of loss codes
Claim payee types
Claim repudiation reasons
Claim write-off reasons
Claim expense types
EVENT MAINTENANCE
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17. African Insurance Organisation...
Claims - Transactions
Notifications
Payment
Recovery
Revision/Closure
Reinstatement
Claim Allocation
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18. Claims - Reports/Outputs
Debit/credit note for payee, co-insurer, facultative reinsurer
Gross/Net claims paid by U/W year
Claims ceded bordereau
Loss Profile
O/S claims list, bordereau
Contingent recoveries summary & detail
Claim vouchers list
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19. African Insurance Organisation...
REINSURANCE
The system provides treaty setup procedures for proportional and non-proportional reinsurance
Underwriting and claims transactions are automatically applied to the appropriate reinsurance programme
Quarter-end and year-end procedures, treaty renewal and cancellations, etc. are fully handled by the system
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20. Reinsurance - Proportional
Treaty setup
Quarter-end procedures
Year-end procedures
Treaty renewal
Treaty cancellation
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21. Reinsurance - non-proportional
Treaty setup
Treaty renewal
MNDP distribution
Premium adjustment
Reinstatement of cover
Treaty cancellation
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22. Reinsurance - Outputs/Reports
Proportional:
Treaty record - cession section
Treaty statement of account
Portfolio transfer account
Profit commission statement (clean cut)
Profit commission statement (U/W year)
Treaty statistics (clean cut, U/w year basis)
Loss carried forward register
Reinsurers’ statement of account
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23. Reinsurance - Outputs/Reports
Non-Proportional:
X/Loss treaty record - cession section
MNDP distribution
Credit Note (MNDP installment)
X/Loss premium adjustment
Distribution schedule - X/Loss premium adjustment
Reinsurers’ statement of account
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24. African Insurance Organisation...
ACCOUNTING
The insurance system can be used as a stand-alone module, or can be integrated fully with a financial accounting software developed in the windows environment
There are a number of such accounting packages, one of which is Microsoft Great Plains Dynamics
Companies may also opt to use other accounting modules of their choice.
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25. African Insurance Organisation...
Accounts - Activities
Voucher transaction entry
Applying vouchers
Month-end procedures:
Sales commissions
Statements of account
Year-end procedures:
Closing the financial year
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26. Accounts - Financial Statements
From financial module
Balance Sheet
Revenue Account
Profit and Loss Statement
Cash Flows Statement
Trial Balance
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27. Accounts - Reports/Outputs
Aged clients statement of account
Commissions and commission provisions by U/W year, class and salesperson
GL transactions list, summary
Accounts voucher list
You need more reports?
African Insurance Organisation...

28. System Utilities and Tools
System security
Data security
Activity tracking
Multi-lingual functions
Multi-currency functions
Multi-date functions
Business alerts
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29. African Insurance Organisation...
Support Service
Advice & guidelines to convert existing operation
Installation
Training
Maintenance and support
Free upgrades and enhancements
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30. African Insurance Organisation...
Pricing
Affordable
Based on size of company
Price components include:
Number of branches and users
Number of classes written
Discount for large number of users per market
African Insurance Organisation...