1. Spreadsheets
Note: These are condensed keypoints for the purpose of printing for absent pupils. These are the same as the keypoints copied from the earlier slides.

2. A spreadsheet is divided into columns and rows of cells
COPY WHOLE SLIDE
SPREADSHEETS
A spreadsheet is a general purpose package that is used to store data and perform calculations
A spreadsheet is divided into
columns and rows of cells

3. Each cell is identified by its Cell Reference (B3 , C5 , F26 etc.)
COPY WHOLE SLIDE
Each cell is identified by its Cell Reference (B3 , C5 , F26 etc.)
Cells can be empty or contain numbers, text or a formula.
Formulae use Cell References to perform calculations e.g. =A2+B3/C6

4. Formatting -This is setting out how the spreadsheet looks, e.g.
COPY WHOLE SLIDE
Formatting
-This is setting out how the spreadsheet looks, e.g.
Format as Currency (e.g. with a £ sign and 2 decimal places)
Left justify, centre or right justify data
Make a column wider

5. Arithmetic signs Addition + Subtraction – Multiplication * Division /
COPY WHOLE SLIDE
Arithmetic signs
Addition +
Subtraction –
Multiplication *
Division /

6. Average(B3 to B7) =Average(B3:B7) Max (biggest number) =Max(B3:B7)
COPY WHOLE SLIDE
FORMULA/FUNCTIONS
When you need to add up several cells in your spreadsheet you use =SUM (A2:E2) instead of
= A2 + B2 + C2 +D2 + E2
Other Useful Functions:
Average(B3 to B7) =Average(B3:B7)
Max (biggest number) =Max(B3:B7)
Min (smallest number) =Min(B3:B7)

7. COPY WHOLE SLIDE
Formulas can be copied automatically from one cell to a range of cells , e.g. Fill Down. This is called replication.
Cell protection is useful when you want to prevent others from changing/editing certain cells on the spreadsheet. It is a good idea to protect formulae and titles.
Charts are used to reflect changes in data and can be easier to understand than a large spreadsheet of figures.

8. COPY WHOLE SLIDE
Simple Charting – Highlight the data you want to use and then select the type of chart you want
Fully Labelled Charting – charts can include a title, labels on the axes and a key or legend if appropriate

9. e.g. typing =IF (D5 > 49, “Pass”, “Fail”) in cell E5 means that
COPY WHOLE SLIDE
An IF function allows choices to be made. A cell will take on one value if a certain condition is true and a different value otherwise,
e.g. typing =IF (D5 > 49, “Pass”, “Fail”)
in cell E5 means that
if value in D5 is greater than 49 then
E5 says “Pass” but
if value in D5
is NOT greater than 49 then E5 says “Fail”

10. COPY WHOLE SLIDE
RELATIVE REFERENCE- When you replicate cells, the cell references change according to the row and column they are copied to.
ABSOLUTE REFERENCE- When you replicate, cell references do not change when they are copied.
In Excel, an absolute reference is indicated by putting a $ in front of the cell reference.
e.g. the formula = L6 * $B$1
Relative
Reference
Absolute Reference

11. Find Files Computer Rm Shared Documents Computing
Computing Student Resources
Computing Read only files
S – Elective Pupil Material
Spreadsheets
Copy Task 7 Glassonglass Double Glazing
Paste to S2 Computing Science folder